Energy efficiency demonstration in manufacturing industry

EFENIS 296003 Energy efficiency demonstration in manufacturing industry Energy–2011-8-1 Management of the Project Professor Robin Smith, Dr Igor Bulatov Centre for Process Integration The University of Manchester Kick-off meeting Manchester, 3 August 2012

Agenda • 9:00-9:30 Arrival -Tea/Coffee • 1. Welcome/Introduction by Professor Robin Smith (UNIMAN) (9:30-9:40) • 2. Apologies (9:40) • 3. Project Officer, Mr Sven Dammann (9:40-10:00) • 4. Project Overview (Objectives/tasks/Work plan/deliverables) • UNIMAN (10:00 – 11:00) • 5. Partners presentations (Introduction, Role in the Project, Objectives, Tasks, etc) • UNIMAN (11:00 – 11:15) • Bayer (11:15 - 11:30) • MOL (11:30 – 11:45) • VA (11:45 - 12:00) • IPLOM (12:00-12:15) • ENN (12:15-12:30) • VTT (12:30-12:45) • SODRU (12:45-13:00) • 6. Lunch (13:00 - 14:30)

Agenda • 7. Partners presentations (continued): • ESTIA (14:30 - 14:45) • UNIPAN (14:45-15:00) • UPB (15:00-15:15) • AUTH (15:15-15:30) • UNIGOA (15:30-15:45) • UNIMAR (15:45-16:00) • HU (16:00-16:15) • AI (16-15-16:30) • 8. Concluding remarks by Mr Sven Dammann (16:30 - 16:45) • 9. Conclusions/Actions for the next phase of project (16:45-16:55) • 10. Any other business, Date/venue for next progress meeting (16:55-17:00) • Dinner Samsi Restaurant (18:00-20:00)

Project Overview Efficient Energy Integrated Solutions for Manufacturing Industries Grant Agreement: ENER / FP7 / 296003 / EFENIS Starting date: 1 August 2012 Duration: 36 months

History of the Project

Partners

Contract Specific Terms • • Duration of the project is 36 months • • Commencement date: 1st August 2012 • • The consortium can be enlarged to include other legal entities which shall accede to the contract • • Maximum financial contribution by EU: € 3,974,503 • • Advance financing of € 2,185,976 (-5% guarantee fund) • • Three reporting periods • P1: from month 1 to month 12 • P2: from month 13 to month 24 • Final: month 25 to month 36 • • Reports should be submitted at the latest 60 days after the end of each reporting period

Contract Specific Terms • • Audit certificates are necessary for Partners who receive EU contribution ≥ € 375,000 (UNIMAN, BAYER, MOL) • • Amendment to the contract upon EC approval • • Communication with EC through the coordinator • • Annexes • Annex I: Description of Work (specific to this project) • Annex II: General Conditions (common for all projects) • Annex III: not applicable • Annex IV: Form A (accession of beneficiaries to the grant agreement) • Annex V: Form B (request for accession of new beneficiary) • Annex VI: Form C (Financial Statement) • Annex VII: Form D (Terms of reference for the certificate of financial statements) and Form E (Terms of reference for the certificate on the methodology) • Annex VIII: not applicable Need to be signed by each Partner and sent to the Commission by the Coordinator by 6 September 2012

Contract Specific Terms • Special Clause: In addition to Article II.30.4 beneficiaries shall deposit an electronic copy of the published version or the final manuscript accepted for publication of a scientific publication relating to foreground published before of after the final report in an institutional or subject-based repository at the moment of publication. • Beneficiaries are required to make their best efforts to ensure that this electronic copy becomes freely and electronically available to anyone through this repository: • immediately if the scientific publication is published “open access”, i.e. if an electronic version is also available free of charge via the publisher, or • within 6 months of publication

Objectives The overall objective of EFENIS is to facilitate and accelerate a move to low carbon manufacturing processes and site management by deployment and demonstration of innovative energy management systems and enabling efficiency technologies

Objectives Scientific and Technological Development (WP 1 - 4) • Objective 1: With the specific aim of demonstration, to improve understanding of overall process integration of reaction, separation, heat recovery and utilities, and site-wide (and “beyond the boundary”) management – of heat (steam) and power (electricity) as well as development of guidelines for design and operation of utility system (WP1) • Objective 2: To specify procedure for efficient and reliable energy demand calculation by quantifying uncertainty and to develop framework for energy/GHG optimisation using multi-criteria optimisation (WP1) • Objective 3: To specify measures for improvement of site-wide CO2 management and decarbonised energy (WP2) • Objective 4: To improve understanding of total site heat transfer intensification - including systematic identification of implementable and operable engineering solutions (WP3) • Objective 5:To identify waste heat recovery and CHP potentials of demonstration sites (WP3) • Objective 6: To improve the understanding and develop guidelines of integrated cooling water systems in total site analysis (WP1) • Objective 7: To improve understanding of and identify the possibilities and barriers for strategic integration with local district energy systems (WP4)

Objectives Demonstration WP 5 - 8 • Objective 8:To demonstrate and obtain significant reductions of primary energy use, CO2 emissions and significant cost benefits from total site management and the application of enabling measures in the energy intensive industries, i.e. • The chemical industry – more specifically at a Bayer site – enabling annual effects of 0.7 PJ/y and 0.057 M t of CO2 – and cost savings around EUR 7.09M/year • The petro-chemical industry at an IPLOM site – enabling annual effects of 0.5 PJ/y and 0.045 M t of CO2 – and cost savings around EUR 5.21 M/year • The refinery industry at MOL, Százhalombatta site – aiming at combined annual effects of 0.01 PJ/y and 422.44 t of CO2 – and cost savings around EUR 0.15 M • The coal-to-chemicals industry at an ENN site – aiming at combined annual effects of 0.8 PJ/y and 0.076 M t of CO2 – and cost savings around EUR 8.55M/year • Objective 9: To carefully monitor and evaluate demonstration activities across and within the 4 sites so as to enable overall assessment and/or optimisation of management systems and decision support tools.

Objectives Project Management, Exploitation and Dissemination (WP 9, 10) • Objective 10: Carry out proper dissemination of projects results, protection of these, and a plan to ensure exploitation of results post-project (WP9) • Objective 11:Ensure a smooth management of the EFENIS project according to FP7 requirements (WP10)

Demonstration Decision-supporting Methodology WP1 Total site integration and optimisation WP5: Chemicals WP6: Oil Refinery WP7: Coal-to-Chemicals WP2 Total Site carbon management WP4 Integration with CHP and distr.heating WP8: CHP and Distr. Heating WP3 Total Site waste heat recovery with intensified heat transfer Enabling Technologies WP9 Technology transfer WP10 Project Management Workpackage Structure It is important to early identify problems in the implementation of the WPs so that corrective actions can be worked out and implemented – (WP leaders + individual partners)

Workpackage Timeline  - project kick-off, progress and final meetings

Reporting in FP7 • • Deliverables according to the schedule outlined in the DoW • • A periodic report within 60 days of the end of each reporting period (three reporting periods for EFENIS) • a) An overview, including a publishable summary of the progress of work towards the objectives of the project, including achievements and attainment of any milestones and deliverables identified in Annex I. This report should include the differences between work expected to be carried out in accordance with Annex I and that actually carried out

Reporting in FP7 b) An explanation of the use of the resources c) A Financial Statement (Form C – Annex VI to the Grant Agreement) from each beneficiary together with a summary financial report by coordinator (hardcopy and/or electronic version?) Financial statements should be accompanied by certificates, when this is appropriate (see Article II.4.4 of the Grant Agreement)

Reporting in FP7 • At the end of the Project we must also provide a Final Report to the Commission within 60 days after the end of the Project. It includes • A final publishable summary report covering results, conclusions and socio-economic impact of the Project • A report covering wider societal implications of the Project, including gender equality actions, ethical issues, efforts to involve other actors and spread awareness as well as the plan for the use and dissemination of foreground. • Coordinator submits a report on the distribution of EU financial contribution

Project Progress Monitoring • Each WP Leader reports to Coordinator every six months with input from the WP partners (WP periodic status report) • WP Leader Periodic Status Report (WP-PSR) includes: • Brief summary of research activities (per task) • Report percentage of completion for planned activities and tasks • Explain deviation from planned activities and proposed actions • Indicate corrective actions taken or planned

Project Progress Monitoring • Before the end of each reporting period (M12, M24, M36) each partner should report on research and demonstration activities • Partner Periodic Activity Report (PPAR) includes: • Detailed account of research/demonstration activities • Detailed account of dissemination activities • Progress towards milestones and deliverables • Percentage of completion of planned activities • Estimated time to completion of planned tasks • Identification of problems and corrective actions taken • Updated plan for using and disseminating the knowledge

Project Progress Monitoring Partner Periodic Management Report (PPMR) includes: • Detailed justification of resources deployed linking to activities implemented • Actual person-months for each activity used • Estimated and scheduled PM for completion • Detailed description of all claimed cost items in a transparent way • Form C financial statement for the period

Project Progress Monitoring • Before the end of each reporting period (M12, M24, M36) • each WP leader will provide a WP overview that includes: • • A summary of progress towards objectives and details for each task • - Highlight clearly significant results • If applicable, explain the reasons for deviations from DoW and their impact on other tasks as well as on availableresources and planning

Project Progress Monitoring • If applicable, explain the reasons for failing to achieve critical objectives and/or not being on schedule and explain the impact on other tasks as well as on available resources and planning (the explanations should be coherent with the declaration by the project coordinator) • a statement on the use of resources, in particular highlighting and explaining deviations between actual and planned person-months per work package and per beneficiary in Annex 1 (Description of Work) • If applicable, propose corrective actions

Project Progress Monitoring EFENIS Deadlines for year 1 (similar for years 2 and 3): Partner Activity Report M12 + 0d Partner Management Report M12 + 20d Review + submission M12 + 30d Absolute deadline set by EC M12+60d (this is only for reports NOT deliverables) Please always report on time!

Project Reporting Timeline All Partners: Periodic Activity Report, Periodic Management Report Workpackage Leaders: Periodic Status Reports on WP progress Workpackage Leaders: WP overview (for each year) Reports will be put on the project website

Financial Guidelines • Eligible costs • • Actual (real) • • Incurred by the beneficiary, during the duration of the project • • Determined in accordance with the usual accounting and management principles of the contractor • • Used for the sole purpose of achieving the objectives of the project and its expected results in a manner consistent with the principles of economy, effectiveness and efficiency • • Recorded in the accounts of the beneficiary • • Have been indicated in the estimated overall budget

Financial Guidelines • Non Eligible costs • • Indirect taxes (e.g. VAT) • • Duties • • Exchanges losses • • Cost items declared, incurred or reimbursed in respect of another Community project • Please refer to the financial guidelines published by EC • (can be found in the project website when set up and CORDIS)

Advance Payment

European Commission - Scientific Officer • Exploitation and Dissemination Management(WP7)(Exploitation Manager –Dr. Wulf Dietrich, BAY) Management Support Team (Leader: Dr Igor Bulatov, UNIMANMember: Prof Eugeny Kenig, UPB) Technical Management (WP1-6) (Scientific Technical Manager – Prof Jiri Klemes, UNIPAN) Consortium Management (WP8) (Coordinator – Prof. Robin Smith, UNIMAN) Steering Committee (SC) – All Consortium Members Work package Management (Work package Committees / WP Leaders) WP1 Prof Jiri Klemes WP2Prof EugenyKenig WP3Prof Robin Smith WP4Prof Vincenzo Dovi • WP5Dr. Wulf Dietrich • WP6Dr OrsolyaKocsis-Kövér WP7Prof Shiyu Li WP8Ing. ValterMantelli • WP9 Dr. Wulf Dietrich WP10Prof Robin Smith Project Management Structure

Decision Making Mechanism • • Steering Committee • - One senior member from each partner • - Decisions on progress, management issues and exploitation activities • • Work package Leaders • - Coordination, planning and reporting for WP • • Project Coordinator • - Communication between the consortium and the EC • - Consolidate reports, planning, milestones, cost statements, etc • - Monitor the compliance by beneficiaries with their obligations under this grant agreement • - Assisted by the WP leaders

Consortium Agreement • References to the Commission contract and common set of definitions • Appointment of the coordinator and definition of related responsibilities, including the administrative and financial coordination • Specification of the joint decision making mechanism and establishment of the management board • Agreements about payment of costs and common charges (bank charges, exchange rate) • Agreements about the distribution of money by the Coordinator

Consortium Agreement • • Definition of responsibilities of each partner towards: • - the management committee • - each other • - the Commission • - third parties including in particular subcontractors • • Defaults and remedies • • Definition of pre-existing know-how and procedures for notification of pre-existing know-how acquired during the project • • Ownership, exploitation and dissemination of results • • Protection of knowledge (IPR)

Consortium Agreement • Publications and press releases • Confidentiality • Duration, amendment provisions and termination • Settlement of disputes • Applicable law • Provision of notice • Time schedule for consortium agreement

Future Meetings Planning Mid-term (3dProgress) meeting Kick-off meeting 1stProgress meeting 2ndProgress meeting 4thProgress meeting 5thProgress meeting Final meeting Extraordinary meetings if necessary

Action Points • Organization of next meeting in ???? (Feb 2013) • Periodic Status Reports by WP leaders by Feb 2013 (before the 1st progress meeting) • D9.1 Overall Exploitation and Dissemination Strategy (Feb 2013) • D9.3 Project website launch (Nov 2012) • Consortium agreement circulated, discussed and signed until Oct 31st • Join the EU-Smart Cities network • Initiate dissemination activities (press release UNIMAN) (Feb 2013)

THANK YOU!

Energy efficiency demonstration in manufacturing industry