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Aleph Table Management The Iowa Perspective

Aleph Table Management The Iowa Perspective. Suzanne Julich University of Iowa Libraries Iowa City, IA 52242 suzanne-julich@uiowa.edu. The Iowa Experience. Background to Iowa’s Library System Implementation overview Initial tables work Maintaining the Aleph tables.

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Aleph Table Management The Iowa Perspective

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  1. Aleph Table Management The Iowa Perspective Suzanne Julich University of Iowa Libraries Iowa City, IA 52242 suzanne-julich@uiowa.edu

  2. The Iowa Experience • Background to Iowa’s Library System • Implementation overview • Initial tables work • Maintaining the Aleph tables

  3. University of Iowa Library SystemWeb OPAC - http://infohawk.uiowa.edu • University Libraries System (UL) • Main Library • Eleven Branch Libraries • Law Library • Curriculum Lab (College of Education)

  4. Iowa ImplementationTimeline • Began implementation - v.12.2 - Fall 1999 • Moved to v.12.3 - Winter 1999/2000 • Production - v. 12.4 - August 2000

  5. Iowa ImplementationStaffing • Implementation Coordinating Committee • 13 Functional Groups (Acquisitions, Circulation, Data Conversion, Cataloging, etc.) • Functional Specialists • Automation Office • Head of Library Automation – Project Co-Manager • 2 Systems Librarians • Office Secretary • 1 Student Assistant

  6. Implementation Staffing (cont) • ITS (Computer Center) • 3 Systems Programmers • 0.5 FTE Web Programmer • Unix Group

  7. River (test server) • IOT01 / IOT60 • IOT02 / IOT62 • IOT03 / IOT63 • IOT04 / IOT64 • IOT05 (CJK) • IOT10, IOT11 • IOT50

  8. IOT01 / IOT60 IOT02 / IOT62 IOT03 / IOT63 IOT04 / IOT64 IOT10, IOT11 IOT50 IOW01 / IOW60 IOW02 / IOW62 IOW03 / IOW63 IOW04 / IOW64 IOW10, IOW11 IOW50 Ocean (production server)

  9. Iowa’s Architecture • 4 Bibliographic Libraries • IOW01 - UL and LAW Records • IOW02 – DADA Archives - Citation file • IOW03 - Curriculum Lab • IOW04 - U.S. Documents Resource File • 4 Holdings Libraries • IOW60 - UL and LAW Records • IOW62 - DADA Archives • IOW63 - Curriculum Lab • IOW64 - U.S. Documents Resource File

  10. Architecture - Cont. • 1 ADM Library • IOW50 - Shared by all • 27 Sub-libraries • 2 Authorities Libraries • IOW10 - UL and Law • IOW12 - Curriculum Lab • IOTxx - Each library has a corresponding test library on both the test server and the production server

  11. Setting Up Tables UTIL Menu?

  12. Setting Up TablesDirectory Structure?

  13. Web GuideSystems Librarian Section?

  14. Tables Packet • Print out of default table • Table Template • Documentation • Web Guide • Database Management Guide • E.L. Supplemental Documentation

  15. Reasons to Access Tables • Systems Librarians • Refinement of tables • Troubleshooting • Testing • Rep_changes • Programmers • Testing • Troubleshooting

  16. Access to Tables (continued) • Libraries Staff • View table contents • Edit some tables - Reports

  17. Editing Methods • Telnet to server and use VI or other Unix editor • Ftp table to workstation, edit with text editor (TextPad) and ftp back to server. • AlephAdm

  18. ISSUES • How are decisions made? • Two people working on one table for two reasons at one time. • Undoing each other’s changes • “Other” libraries staff editing tables • Keep tables in sync among various libraries and regions

  19. GUIDELINES • InfoHawk Cross Functional Problem Team -ICFPT • Back up all files before editing (even simple edits) • Test or experiment on River. • Table updates in IOTxx on Ocean. • No changes made directly to production.

  20. Guidelines (cont) • !smj is working with this table 05/23/01 • !smj changed the next four lines to test display 5/23/01

  21. Directories for Report Editing

  22. More Guidelines • E-mail notification before copying test to production • Keep each other up to date

  23. Onward and Upward 14.2

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