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Expanding your world through Web Conferencing: Connecting small libraries in big ways

Expanding your world through Web Conferencing: Connecting small libraries in big ways. PLA 2010. Karen  Burns  kburns@swilsa.lib.ia.us Administrator, Southwest Iowa Library Service Area  Cindi  Hickey  chickey@ kslib.info Director, Library Development  State Library of Kansas 

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Expanding your world through Web Conferencing: Connecting small libraries in big ways

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  1. Expanding your world through Web Conferencing: Connecting small libraries in big ways PLA 2010

  2. Karen  Burns  kburns@swilsa.lib.ia.us Administrator, Southwest Iowa Library Service Area  Cindi  Hickey  chickey@kslib.info Director, Library Development  State Library of Kansas  Jennifer  Peterson  petersoj@oclc.org Community Manager, WebJunction 

  3. Agenda • Definition and benefits (what and why) • Uses and tools (when and where) • Best practices (how) • Success stories (who) • Q&A

  4. Before we begin… NOW: Twitter: #webconf Old Tech: Share your ideas, tools best practices; we'll collect and post them online LATER: WebJunction Group: webjunction.org/online-conferencing

  5. What is web conferencing? Web conferencing is used to conduct live meetings, training, or presentations via the Internet. In a web conference, each participant sits at his or her own computer and is connected to other participants via the internet. [Or groups of individuals viewing together.] http://en.wikipedia.org/wiki/Web_conferencing

  6. Short history of libraries and web conf

  7. Benefits • Save time, money & the planet • Available for all • World of content • Interaction & networking • Archives Use your index card now to share other benefits of web conferencing.

  8. Participant Quotes: “I liked being able to attend just the ones that I need and fit into my schedule.” “In my opinion, these sessions were as good or better than sessions at conferences, and I could remain at my desk while tuning in.” “Lots of learning going on and no travel expenses.” “It was as good as being there. I came away feeling refreshed - and with some good ideas.” “It is good that these sessions are archived because there are others in our library who should take advantage of some of the information first hand.”

  9. One more benefit – a tool for learning Take one online event and combine with: • Online courses • Local discussion F2F • Discussion boards/group chat • Document sharing The result = expanded learning!

  10. Web conferencing – some examples • Library Services • Collaboration • Group learning • Meetings • Webinars • Online Conferences http://www.flickr.com/photos/krossbow/3475718607/ Want more examples? Visit webjunction.org/online-conferencing. Use your index card now to share your examples of web conferencing.

  11. The Whole Package Interactive Features Usability Technology Considerations Audience http://www.webjunction.org/online-conferencing/articles/content/92311349

  12. Best Practices • Know your role, and more. • Active, not passive. http://www.flickr.com/photos/sarahmstewart/2870665813/ http://www.flickr.com/photos/lansinglibrary/4349821322/

  13. Best Practices for Participants • Get Ready • Technology • Your space • Get Set • Commit • Engage • GO!

  14. Best Practices - Presenters • It’s different! • Know what the tool can (and can’t) do. • Be prepared. And practice prepared. • Sustain the experience for attendees. • Learn from the experts! Peter Bromberg: Five Tips For Successful Webinars Steven Bell & John D. Shank: Conferencing @ Your Computer

  15. Producer Job Description: Ensure that it all runs smoothly! Designate producer for each session Training for producers Checklist Troubleshooting document Introduce producer and how to contact Backup for troubleshooting

  16. Success Stories

  17. Collaborative Planning Yahoo Chat Classroom Google Docs Instant Msg (Doodle polls) Iowa Librarians Interview: Web Conferencing Tools for Collaboration webjunction.org/online-conferencing

  18. Web Conference Groupies http://www.flickr.com/photos/swilsa/4032301948/ A Blend of Face2Face & Online Event

  19. Webinar Programming WebJunction Webinars • Free! • 100 archives and 2-3 new events each month • Accessible to all with internet • In partnership with other library agencies like ALA TechSource, REFORMA, ARSL • Leverage to augment other learning efforts More Library Webinar Programming More than a dozen other providers, mostly free! • TechSoup for Libraries • InfoPeople • OPAL • SirsiDynix Insitute • Library Journal and School Library Journal • Booklist • BCR Free Friday Forums • Your local and state library organizations • Other organizations providing non-profits

  20. Technology Essentials 2010 • “Pilot” the online conference model • 10 presentations by 16 presenters • 1157 pre-registrations • 703 attendees, more than half from rural/small libraries • 291 avg. attendees/session • Production team of 5

  21. One thing done well: top survey responses

  22. webjunction.org/online-conferencing Come share your experiences, templates, checklists, best practices, and stories!

  23. Q&A

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