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It’s Time for Intelligent Mail ® All About the Barcodes Wednesday, Sept. 17, 2008 Agenda Introduction to the 3 Barcodes Constructing the Barcodes Managing Your Mail Uniqueness Mailer IDs Technical Resources Basic and Full-Service Options What is the Basic Option?

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Presentation Transcript
agenda
Agenda
  • Introduction to the 3 Barcodes
  • Constructing the Barcodes
  • Managing Your Mail
    • Uniqueness
    • Mailer IDs
  • Technical Resources
basic and full service options
Basic and Full-Service Options
  • What is the Basic Option?
    • Available today for letters, cards and flats
  • What is the Full-Service Option?
    • Gives mailers key insight into their mail
  • Why should mailers opt for Full-Service Option?
    • Can take advantage of added mailstream visibility
    • Allows improved management of mailing costs and quality
  • What is required for the Full-Service Option?
    • Proper use of the Intelligent Mail® suite of barcodes
    • Submission of electronic documentation
suite of intelligent mail barcodes
Suite of Intelligent Mail® Barcodes
  • Intelligent Mail® Barcode
  • Intelligent Mail® Tray Barcode
  • Intelligent Mail® Container Barcode

Intelligent Mail®Barcode

Intelligent Mail® Tray Barcode

Intelligent Mail®

Container Barcode

postnet overview
POSTNET™ – Overview
  • Since the 80’s, mailers have applied the POSTNET barcode to mailpieces

5-digit ZIP Code

Delivery Point

ZIP+4 Code

postnet overview6
POSTNET™ – Overview
  • By reading the POSTNET on mailpieces, processing equipment is able to direct mail automatically through the postal network to its destination
postnet overview7
POSTNET™ – Overview
  • The POSTNET is great. However, it only contains information about the mailpiece’s final destination. No other information about the mailpiece can be included.
intelligent mail barcode overview
Intelligent Mail® Barcode – Overview
  • As the Postal Service introduced services such as CONFIRM® for tracking and Address Change Service for change of address notification, more information needed to be printed on the mailpiece

Address Change Participant Code

Keyline for Address Change Service

#BWNGKVN

#9999 9920 0104 276

PLANET Code® for CONFIRM® Service

POSTNET™ Code for Sortation

intelligent mail barcode overview9
Intelligent Mail® Barcode – Overview
  • With all this extra information, the mailpiece was cluttered and in need of a serious make over

Address Change Participant Code

Keyline for Address Change Service

#BWNGKVN

#9999 9920 0104 276

PLANET® Code for CONFIRM® Service

POSTNET™ Code for Sortation

intelligent mail barcode overview10
Intelligent Mail® Barcode – Overview

So, the Postal Service undertook the task of creating a new barcode…

A better barcode than the POSTNET™…

A barcode that could hold more information…

Different information…

It would need to be smarter…

Intelligent…

intelligent mail barcode overview11
Intelligent Mail® Barcode – Overview
  • And so, in 2006, the Postal Service introduced the Intelligent Mail® barcode to mailers
what s in the intelligent mail barcode
What’s in the Intelligent Mail® Barcode?
  • So, what information is contained in this new barcode that makes it so smart?

Barcode ID

Ex: “50” for Mixed AADC

Service Type

Ex: “700” for First Class Mail

Mailer ID

Ex: “123456” USPS assigned

Serial Number

Ex: “200800001” Mailer assigned

Routing Code

Ex: 6449 Amberview Ct., Memphis, TN 38141834649

Remember: The POSTNET contains only Delivery Point information

intelligent mail barcode overview13
Intelligent Mail® Barcode – Overview
  • Because delivery point information and additional information needed for CONFIRM® and Address Change Service now fits neatly into a single barcode, the mailpiece is once again free from clutter!

Address Change Participant Code

Keyline for Address Change Service

#BWNGKVN

#9999 9920 0104 276

PLANET Code® for CONFIRM® Service

POSTNET™ Code for Sortation

slide14

Intelligent Mail® Barcode – Specifications

F A T D

For Letters and Flats

  • Height-modulated barcode
  • Full bar, Ascender, Tracker, and Descender

Key Barcode Tolerances

  • Overall length between 2.667 and 3.225 inches
  • Overall height between 0.125 and 0.165 inch
  • Vertical clear zone at least 0.028 inch

Other physical characteristics are same as POSTNET

intelligent mail tray and container barcodes and labels
Intelligent Mail® Tray and Container Barcodes and Labels
  • Use of the Intelligent Mail® Tray and Container barcodes and labels will be required for the Full-Service Option in May 2009
  • By using the Intelligent Mail® Tray barcode and Intelligent Mail® Container barcode, the USPS can maintain visibility of mailpieces and mail aggregates throughout the network through nesting relationships
how nesting works
How Nesting Works

Unique Container Barcode

Unique Tray Barcode

Unique Mailpiece Barcode

intelligent mail tray label overview
Intelligent Mail® Tray Label – Overview
  • The Intelligent Mail® Tray label has been used internally by USPS for years
  • By attaching an Intelligent Mail® Tray barcode to each tray, sack or tub in a mailing, mail can be automatically directed through facilities by processing equipment
tray barcode overview
Tray Barcode - Overview
  • What’s in the Intelligent Mail® Tray barcode that makes it so smart?

ZIP Code

Ex: Memphis, TN “38141”

Content Identification Number (CIN)

3-digits describing the tray

Processing Code

Ex: “1” for Automation Compatible

Mailer ID

Ex: “123456” USPS Assigned

Serial Number Ex:“20080001” Mailer Assigned

Label Type

Ex: “1” for 6-digit MID

The former tray barcode only contained delivery point information

intelligent mail container label overview
Intelligent Mail® Container Label – Overview
  • The Intelligent Mail Container barcode and label has been tested over the past few years and is ready for deployment
  • By attaching the Container label to containers and pallets that move mail, mail induction can be automated
intelligent mail container barcode overview
Intelligent Mail® Container barcode – Overview
  • What’s in the Container barcode that makes it so smart?

Application Identifier

“99”

Type Indicator

“M”

Mailer ID

USPS Assigned, Ex: “123456”

Serial Number

Mailer Assigned, Ex: “200800000001”

The former container label did not contain a barcode

agenda21
Agenda
  • Introduction to the 3 Barcodes
  • Constructing the Barcodes
  • Managing Your Mail
    • Uniqueness
    • Mailer IDs
  • Technical Resources
what you need
What you need…
  • It’s easy to generate the suite of Intelligent Mail® barcodes. Here’s what you’ll need:
  • USPS or vendor-developed Intelligent Mail® barcode encoder
  • USPS or vendor-developed font for the Intelligent Mail® Barcode
  • USPS assigned Mailer ID (MID)
  • Content Identification Number (CIN) List
  • Software to generate Code 128 subset C for the Intelligent Mail® Tray barcode and software GS1-128 for the Intelligent Mail® Container barcode
intelligent mail barcode
Intelligent Mail® barcode
  • There are three steps required to generate the Intelligent Mail barcode on mailpieces:
    • Form the 31-digit payload
    • Encode the 31-digits
    • Print the barcode on mailpieces
form the 31 digit payload
Form the 31-digit Payload

1

  • Data for the 31-digits in the barcode needs to be gathered and assembled
  • Ex: “5070012345620080000138141834649”

Barcode ID

“50” for Mixed AADC

Service Type ID

“700” for First Class Mail

Mailer ID

USPS assigned “123456”

Serial Number

Mailer Assigned

Ex: “200800001”

Routing Code

6449 Amberview Ct

Memphis, TN 38141834649

encode the barcode
Encode the Barcode

2

  • Next, encoding software is used to transform the 31-digits into the barcode payload

“5070012345620080000138141834649”

Apply Encoding Algorithm

DADTATFFAFFTTTAFTAFDADFDDDDDTAFFDAAFFDAFDDFFTADFTFTTFDAAFTFTADTTT

To download encoders and user guides visit: http://RIBBS.USPS.GOV/ONECODESOLUTION

print
PRINT

3

  • Then, simply apply the Intelligent Mail® font to the encoded string, and PRINT

DADTATFFAFFTTTAFTAFDADFDDDDDTAFFDAAFFDAFDDFFTADFTFTTFDAAFTFTADTTT

USPS or Vendor Developed Font

Print Intelligent Mail® barcode

intelligent mail tray label
Intelligent Mail® Tray Label
  • Currently, there are two options available for generating Intelligent Mail® Tray Labels:
  • Generate the labels “in-house”

or

  • Submit online label orders to the Label Production Center in Topeka, KS

Soon there will be third method of printing Tray labels via Shipping Assistant!!!

generating intelligent mail tray labels
Generating Intelligent Mail® Tray Labels
  • Obtain and use the Intelligent Mail Tray label specification from http://ribbs.usps.gov
  • Remember to apply for your Mailer ID (MID) and have the Content Information Number (CIN) List available before you begin!

http://ribbs.usps.gov

ordering intelligent mail tray labels
Ordering Intelligent Mail® Tray Labels
  • Ordering labels from the Label Production Center in Topeka, KS is handled through the Customer Label Distribution System (CLDS)
  • CLDS is a web based application that provides mailers with the capability to create, edit and submit Intelligent Mail® Tray Label orders online

http://clds.usps.gov

intelligent mail container label
Intelligent Mail® Container Label
  • Affix the 8"x11" label and the 4"x7" adhesive label on the outside of the shrinkwrap or container

8" x 11"

4" x 7"

The 8’’x11’’ label is the minimum size!

generating intelligent mail container label
Generating Intelligent Mail®Container Label
  • To create and print labels, obtain and use the specifications available at http://ribbs.usps.gov
  • Consider working with vendors

http://ribbs.usps.gov

agenda32
Agenda
  • Introduction to the 3 Barcodes
  • Constructing the Barcodes
  • Managing Your Mail
    • Uniqueness
    • Mailer IDs
  • Technical Resources
lessons from early adopters
Lessons from Early Adopters
  • Ability to induct Full-Service Mail does not happen overnight!
  • Consider whether to “build or buy” capabilities
  • Pay special attention to managing uniqueness and the Mailer ID
agenda34
Agenda
  • Introduction to the 3 Barcodes
  • Constructing the Barcodes
  • Managing Your Mail
    • Uniqueness
    • Mailer IDs
  • Technical Resources
uniqueness
Uniqueness
  • Key considerations:
    • How will uniqueness be driven?
    • Who will manage uniqueness?
    • Will uniqueness be managed centrally?
  • For the Full-Service Option, mailers are required to maintain unique mailpiece, tray, and container barcodes for 45 days
  • Managing uniqueness can be complex
managing uniqueness
Managing Uniqueness
  • Consider letting a vendor manage your uniqueness
  • Use license plating to connect data behind the scenes
    • Use the barcode to relate to data in a database
    • Remember: You’ll need to link Address Correction information to mailpieces and mailings without using Keyline information
agenda37
Agenda
  • Introduction to the 3 Barcodes
  • Constructing the Barcodes
  • Managing Your Mail
    • Uniqueness
    • Mailer IDs
  • Technical Resources
your mailer id
Your Mailer ID
  • Your Mailer ID (MID) will be included in each mailpiece, tray, and container barcode that you print
  • If you use multiple mail preparers, managing your Mailer ID while maintaining uniqueness will require constant attention
managing multiple mailer ids
Managing Multiple Mailer IDs
  • Larger mailers may have multiple Mailer IDs to manage
  • Be sure to keep track of your Mailer IDs and who is using each ID
  • Strategies to consider:
    • Distribute your Mailer IDs based on geography. Assign each of your major hubs a different ID
    • Assign each mail preparer you work with one Mailer ID
managing a single mailer id

“50700123456X1234567838141834649”

Managing A Single Mailer ID
  • Most mailers will need to manage a single Mailer ID
  • Use only your own Mailer ID; it’s the key to your mail
  • Consider assigning each mail preparer you work with a different first digit in the serial numbers they apply to mailpieces, trays, and containers

For Mail Preparer 1, X = 1

For Mail Preparer 2, X = 2

agenda41
Agenda
  • Introduction to the 3 Barcodes
  • Constructing the Barcodes
  • Managing Your Mail
    • Uniqueness
    • Mailer IDs
  • Technical Resources
validating intelligent mail barcodes
Validating Intelligent Mail® Barcodes
  • Manual Tools
    • Visual Inspection
    • Plastic Templates
    • Optical Comparator
  • Software
    • Online Encoder/Decoder
    • Scanners and Verifiers
  • Local postal resources
technical resources
Technical Resources

Plastic Template

  • Automation Barcode Gauge Template (Item #04A)
  • Great tool available from local BSN or Mailpiece Design Analyst
  • Measures both the Intelligent Mail barcode and the POSTNET™
technical resources44
Technical Resources

Optical Comparator

  • Optical Comparator 6X (Eye Gage) by Gage-Line Technology
  • Complements Item 04A with ability to measure exact heights/widths and to assess barcode jitter (~centerline shift)
technical resources45
Technical Resources

Basic online decoder tool is available at: http://ribbs.usps.com/OneCodeSolution

technical resources46
Technical Resources

Scanners and Verifiers

  • The Culver Group
    • HHP4600 Area Imager
  • Videk
    • VisionSensor 2030 and PostnetVerifier
  • BCC Software (A BÖWE BELL+HOWELL Company)
    • Mail Verifier Plus (MVP)
  • Motorola / Symbol
    • Scanners – DS3408, DS3478 and DS6707
    • Mobile computers – MC50, MC70, MC3000, MC9000

Information about these companies is available at ribbs.usps.gov/OneCodeSolution

steps to getting started
Steps to Getting Started

STEP 1: Talk with your Mailpiece Design Analyst, mail service providers & vendors

STEP 2: Apply for Mailer ID (MID)

STEP 3: Apply for a PostalOne!® account

STEP 4: Visit RIBBS - download guides and software

STEP 5: Determine uniqueness strategy

STEP 6: Generate barcodes