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PastPerfect Museum Software

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  1. PastPerfect Museum Software Making It Work For You Society of North Carolina Archivists Spring Meeting, March 4, 2005 Session III – Making Our Lives Easier? Using Database Management in Archives Adina L. RigginsArchivist/Special Collections LibrarianUNC Wilmington

  2. Advantages • Relational database functionality • Ease of use, reduce need for database design • Can include digital images in catalogs • Helps with a variety of archives activities

  3. Archives Activities • Accessioning • Cataloging (Arrangement and Description) • Researching/Searching – on-site patron • Research/Searching – remote (virtual) patron

  4. Accessioning • Accession one or more objects acquired at one time from one source, constituting a single transaction between the museum and a source --(Burcaw 1997), as quoted in PastPerfect Museum Software Version 3.0 User’s Guide • Accession 1) the act and procedures involved in taking records or papers into physical and legal custody of an archival agency or manuscript repository. 2) The materials involved in such a transfer of custody --Glossary provided by Michelle A. Francis, Hometown History Workshop, Wilmington, NC, 5 June, 2002

  5. First Step: Create an Accession Register • Purpose: To keep track of who gave what … • And to record other key administrative information about the transaction • Helps to make management decisions about processing priorities

  6. Traditional Accession Register* *Thanks to Michelle Francis, “Providing Access” component of “Hometown History” Workshop, 5 June, 2002, NHCPL, Wilmington, NC

  7. PastPerfect Accession Register

  8. Accessioning in PastPerfect

  9. Archival Arrangement and Description • Archives Catalog is for cataloging unpublished materials such as document collections, manuscripts, oral histories, videotapes and personal papers • Unit of Description – Item level or fonds level

  10. Research • All the hard work of cataloging pays off • Allows for in-house patrons to search and view objects • Allows for staff to research collections in interesting ways, plan exhibits, assess collection needs

  11. Web Research • Virtual Exhibit 4 “Web Sites Made Easy” • Separate from PP4 and Evaluation VE4 • Can create up to 6 searchable online exhibits

  12. “Uniforms” • “Uniforms” exhibit • Can browse or search this exhibit • Functional display, customizable

  13. Search for “Camp Lejeune” in Belongings Exhibit

  14. Credits • Benedetti, Susannah and Andy Dutka. NC ECHO panel discussion on successful digitization grant projects at the NCLA biennial conference, Winston-Salem, NC, 24 September, 2003. • Francis, Michelle. “Providing Access” at Hometown History workshop, New Hanover County Public Library Northeast Branch, Wilmington, NC, 5 June, 2002. • Pfohl, Dan, Systems Librarian at UNC-Wilmington. E-mail interview, 28 February, 2005.

  15. Resources • PastPerfect by AltaMira Press www.museumsoftware.com • World War II Through the Eyes of the Cape Fear http://capefearww2.uncwil.edu/ • Randall Library Art and Treasures Tour http://coast2.lib.uncwil.edu/arttour/tourpage.html