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ATLAS. Articulated Transfer Linked Audit System. ATLAS Presentation Overview. Introduction Planning Campus Participation & Funding Campus ATLAS Plan Elements Software and Hardware Installation Training Communication Teams Survey Analysis MOU’s Future Meetings. ATLAS Introduction.

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atlas

ATLAS

Articulated Transfer Linked Audit System

atlas presentation overview
ATLAS Presentation Overview
  • Introduction
  • Planning Campus Participation & Funding
  • Campus ATLAS Plan Elements
  • Software and Hardware Installation
  • Training
  • Communication
  • Teams
  • Survey Analysis
  • MOU’s
  • Future Meetings
atlas introduction
ATLAS Introduction
  • Assists students & counselors consider transferring credits between:
    • Schools
    • Academic Programs
  • Gateway to campus’
    • Automated transfer articulation processes
    • Automated degree audit processes
    • Campus sites that assist planning transfers
  • Web based with lots of optional features
  • Each campus charts own timing and path
planning campus participation
Planning Campus Participation
  • Campus ATLAS Plan
    • Prepared by campus ATLAS team
    • Current Status
    • Planned End-of-Phase 1 Status
    • Timeline with milestones
  • Audit and articulation accuracy is more important than initial implementation
    • Interdependence of all campuses in the system
campus atlas plan elements areas to cover in timeline
Campus ATLAS Plan Elements -Areas to cover in Timeline
  • Automate Articulation Rules using your SIS
  • Automate Degree Audit Rules using your SIS
  • CAS Startup
  • Implement each CAS Feature selected for your campus
  • Other campus-specific, ATLAS-related
  • On-Campus promotion(s)
campus atlas plan elements cas implementation
Campus ATLAS Plan Elements -CAS Implementation
  • For each selected CAS Feature
    • In test mode
      • Appropriate disclaimers
      • Adjust configuration and web aspects
      • Install interface (if applicable)
      • Add feature to training & user manuals
      • Train & Test
    • Cutover to production
    • Get the word out at your campus
cas server
CAS Server
  • Determine logistics for server(s)
  • Negotiate licensing agreements with vendors
  • Software/Hardware Installation (Centrally Coordinated)
  • Install CAS
  • Test
  • Ready for campus use – projected date: 5/31/06
implementation considerations
Implementation Considerations
  • DARS/CAPP
    • Which interfaces?
  • Web
    • Currency of information
    • Disclaimers
    • Common access, statewide front-page for all users
    • Campus CAS introductory page
  • Consistent course numbers
    • All Receiving campuses use same as Sending campus
funding statewide
Funding - Statewide
  • Chancellor’s office funding covers:
    • CAS License (OUS only)
    • Planning Guide Interface License (OUS only)
    • Import Transcript Interface License (OUS & CC)
    • CAPP Interface/contingency
    • Project Coordination & some training & promotion
funding for campuses
Funding - For Campuses
  • Chancellor’s office also provides:
    • Vendor installation-related fees
      • Both interfaces for OUS Campuses
      • Import Transcript interface for 2 or 3 CC Campuses
    • Assistance automating articulation & degree audits

(OUS Campuses only)

Notes:

    • Funding is contingent upon campus plans
    • June 30, 2007 Funding deadline(promotion expected in fall 2007)
funding recurring costs
Funding - Recurring Costs
  • Chancellor’s office funding supports initial development and implementation, only
  • Campuses will have to immediately support recurring costs for:
    • Articulation agreement maintenance
    • Automated transfer articulations maintenance
    • Automated degree audit maintenance
    • ATLAS related IT labor, software & hardware
training
Training
  • Determine Training Needs
    • To use CAPP (or DARS)
    • To Configure CAS
      • 1 or 2 people per campus (web-based)
    • To use CAS (later in the process)
      • Advisors
      • Students
    • Possible Approaches
      • Train trainer & travel to campuses
      • Web based
      • Attend outside classes
communication
Communication
  • Communication with Vendors
    • Our IT and Functional spokespersons
  • Project Communications
    • What are your preferences? What works?
  • Publicity (to occur later):
    • Local or statewide (or both)?
    • Who are the audiences?
    • Which methods?
      • What exists now that could be used?
      • What else must be developed?
    • Who is responsible and who pays?
team structures
Team Structures
  • Campuses should determine local teams, likely to include:
    • Administration
    • Degree audit/certification
    • Transfer articulation
    • Advising
    • IT support
    • Student(s)?
  • Campuses select one ATLAS delegate for Steering Committee (along with another for IDTS)
  • Working groups (up to 6 campus reps per group)
    • Articulation
    • IT
    • Others needed?
survey analysis discussion
Survey Analysis & Discussion
  • Review the synthesized results
    • What patterns do you notice in the responses to each question?
    • What clarifications are needed to determine the “real answers” to unclear or incomplete responses?
    • What issues need further discussion?
    • What additional questions emerge from the survey responses?
  • Implications (drawn from group discussion):
mou discussion
MOU Discussion
  • To stay friends by developing common expectations, especially about exchanging money
  • Primary transactions to make clear:
    • Distribution of CO funds
    • Financial point person
    • Payment for recurring software fees
    • Payment for centrally provided, on-going services
    • Other?
  • Timeframe for meeting with each campus
future meetings and q a
Future Meetings and Q&A
  • Steering Committee Meetings
    • March 29th in Portland
    • April 26th in Eugene
    • May 24th in Portland
    • Last week of July
    • Last week of October
    • Last week of January
  • Articulation Working Group
    • When?
  • IT Working Group
    • When?
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