Immigrant Consolidated Federal Data Collection (CFDC)

1. Immigrant Consolidated Federal Data Collection (CFDC) Tuesday, January 25, 2011 Mark Hausner, NCDPI Technical Architect Glenda Harrell, NCDPI ESL/Title III Consultant Ivanna Mann Thrower, NCDPI ESL/Title III Consultant

2. Session Objectives • Review CFDC Resources on ESL Website • Identify What’s New and Different • Discuss Important Dates to Remember

3. The FDC has 3 main sites: LEP, W-APT and Immigrant. You can access the User Guide, Bulk Load File Layout and URL for each site here. http://esl.ncwiseowl.org/lepcoordinators/l_e_p_f_d_c/

4. Immigrant CFDC User Guide • http://esl.ncwiseowl.org/UserFiles/Servers/Server_4502383/File/ImmigrantUserguide.pdf

5. Immigrant CFDC: Clarified Interpretation • http://esl.ncwiseowl.org/UserFiles/Servers/Server_4502383/File/OELADefinImmigrantJan13.pdf

6. Immigrant CFDC: Assurance http://esl.ncwiseowl.org/UserFiles/Servers/Server_4502383/File/Title%20III%20Immigrant%20Count%20Assurance_1.pdf

7. Immigrant • https://schools.nc.gov/imm

8. Immigrant WELCOME! Welcome to the Immigrant CFDC Consolidated Federal Data Collection Site for the 2010-2011 school year! Review and edit records carefully in accordance with the User Guide. Once you have verified student records, click the Approve button. You can continue to make changes and click the Approve button again until the headcount closes at 6:01 pm on March 2, 2011. Overview The Immigrant Headcount window is open February 2, 2011 – March 2, 2011. Students previously identified as immigrant within your LEA/Charter School have been loaded into the Immigrant CFDC using student records from the LEP and Immigrant CFDC sites. The February 1 Immigrant Headcount of eligible immigrant students is combined with the October 1 LEP Headcount to determine distribution of Title III funds and LEA eligibility for Title III PRC 111 significant increase funds in 2010-2011.

9. Immigrant Clarified Interpretation of Years in U.S. Schools The following clarification applies ONLY to eligible Immigrant students who have withdrawn from school in the United States, moved outside of the United States during the school year, then returned and enrolled in a school in the United States. “Three full academic years” are determined according to the actual number of days an eligible Immigrant student has been enrolled in school in the United States. In North Carolina one academic year is defined as 180 school days. To view the Federal clarification (dated January 13, 2011) of the definition of immigrant children and youth click here. In order to apply this definition to an Immigrant student included in the Immigrant CFDC the LEA must describe the process by which “three academic years” is documented and archived for any student record in which the Years in US Schools is changed. See User Guide for more details. Submit a copy of the Revision of Feb 1, 2011 Immigrant form (found here) signed by the LEA Superintendent or designee.

10. Immigrant Use of Funding The needs of all identified/reported immigrant students generating Title III funds must be considered when prioritizing use of these funds. LEAs have the discretion to use funds allocated under the immigrant program to implement the allowable activities in section 3115(e) for the immigrant students deemed most in need of services. Please save and print the 2010-2011 Immigrant CFDC User Guide located here.

11. User Guide • http://esl.ncwiseowl.org/UserFiles/Servers/Server_4502383/File/ImmigrantUserguide.pdf

12. Immigrant: Reports

13. Immigrant: Reports

14. Immigrant: Search/Add

15. Immigrant: Search/Add Add ONLY non-LEP students into the Immigrant CFDC. Enter all LEP immigrant student records into the W-APT CFDC or LEP CFDC as appropriate.

16. Immigrant: Data Entry/Add

17. Immigrant:Search/Edit

18. Immigrant:Data Entry/Edit

19. Overriding Years in US Schools

20. Overriding Years in US Schools

21. Immigrant: Counts

22. Validating ImmigrantCounts

23. Validating Immigrant Counts

24. Validating Immigrant Headcount You may change and re-approve the data until March 2nd at 6:01pm.

25. February 1 Headcount Annual Federal Reporting Consolidated State Performance Report Title III Funding Allotments PRC 104 PRC 111 ($ignificant Increase)

26. Title III PRC 104 Funds are allocated on the basis of annual headcount of the LEA's/charter school's LEP students, including immigrant students and youth. Total number of LEP + Immigrant LEP determines allotment.

27. Title III PRC 111 (Significant Increase) • Eligibility determined each year. • significant increase in the percentage of immigrant students enrolled in the current year as compared to the average of the two preceding fiscal years. • Recipients must be able to show how this money with other funding will provide enhanced instructional opportunities for immigrant children and youth.

28. Important Dates to Remember • 1/28/11 CFDC Sites Closed • 2/2/11 – 3/2/11 Immigrant Headcount • Early February New CFDC Record Change Process • 4/5/11 ACCESS Data Validation Webinar http://esl.ncwiseowl.org/cms/One.aspx?portalId=4502459&pageId=12551684 • 4/21/11 – 5/5/11 ACCESS Data Validation Window • Ongoing W-APT/LEP data entry, Data clean up

29. Q&A