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Environmental Health & Safety Compliance Management System & Departmental Safety Representative Program. For Laboratory, Facility, and Office Employees Tulane University January, 2005. Course Objectives. To become familiar with the:

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environmental health safety compliance management system departmental safety representative program

Environmental Health & Safety Compliance Management System & Departmental Safety Representative Program

For Laboratory, Facility, and Office Employees

Tulane University

January, 2005

Tulane University - Office of Environmental Health & Safety (OEHS)

course objectives
Course Objectives
  • To become familiar with the:
    • Environmental Health & Safety Compliance Management System (CMS)
    • Departmental Safety Representative (DSR) Program
    • Environmental Health & Safety Policies & Procedures Manual

Tulane University - Office of Environmental Health & Safety (OEHS)

environmental health safety compliance management system cms
Environmental Health & Safety Compliance Management System (CMS)
  • Involves several levels of management in disseminating health & safety information and ensuring compliance with health & safety policies and procedures.
  • Goals:
    • Improve compliance with EHS regulations
    • Minimize employee and student injuries/illnesses
    • Prevent environmental damage
    • Avoid regulatory fines

Tulane University - Office of Environmental Health & Safety (OEHS)

cms components
CMS Components
  • EHS Policy Committee
  • EHS Operations Committee
  • Office of Environmental Health & Safety (OEHS)
  • Institutional Committees
  • Departmental Safety Representatives (DSRs)

Tulane University - Office of Environmental Health & Safety (OEHS)

ehs policy committee
EHS Policy Committee
  • Consists of senior officers and deans who are responsible for EHS compliance of the units that report to them
  • Unit chair appoints DSR
  • Reviews, comments, and decides on approval of policies submitted by the Operations Committee
  • Assists other entities within the CMS in obtaining full compliance.

Tulane University - Office of Environmental Health & Safety (OEHS)

ehs operations committee
EHS Operations Committee
  • Responsible for oversight of the CMS within their respective units
  • Keeps the Policy Committee informed and recommends policy changes as needed
  • Has advisory responsibilities in occupational/ environmental health & safety and accident prevention in University operations

Tulane University - Office of Environmental Health & Safety (OEHS)

office of environmental health safety oehs
Office of Environmental Health & Safety(OEHS)
  • OEHS was established at Tulane in 1970
  • It is an advisory and service-oriented department with both preventative and response roles in University health and safety
  • Main office at Downtown campus
    • 988-5486 (Tidewater Bldg Suite 1130)
  • Satellite office at Uptown campus
    • 865-5307 (Facilities Services Bldg)

Tulane University - Office of Environmental Health & Safety (OEHS)

office of environmental health safety oehs mission
Office of Environmental Health & Safety(OEHS) Mission
  • To support the healthcare, teaching, and research activities of the University
  • To ensure a safe and healthful environment for students, employees, patients, and visitors of the University
  • To assure that University activities do not adversely affect the health and safety of the communities which surround its campuses

Tulane University - Office of Environmental Health & Safety (OEHS)

ehs policies procedures manual
EHS Policies & Procedures Manual
  • Most policies & procedures are based on federal, state, and local standards, regulations, and guidelines
  • Revised in 2003
  • Available online at OEHS website

http://www.som.tulane.edu/oehs/

Tulane University - Office of Environmental Health & Safety (OEHS)

ehs policies procedures manual1
EHS Policies & Procedures Manual
  • DSRs, researchers, and others who have old copies of the manual should save the old binders and replace the contents with a hard copy of the manual.
  • OEHS will provide changes via electronic notification.

Tulane University - Office of Environmental Health & Safety (OEHS)

institutional committees
Institutional Committees
  • Review process aids in compliance management by:
    • Monitoring the use of hazardous materials (toxic chemicals, radioactive materials, & biological agents.)
    • Examining work practices, operations, facility issues
  • Institutional Safety Committees at Tulane:
    • Institutional Biosafety Committee
    • Radiation Safety Committee
    • Control of Occupational Exposure Committee
    • Emergency Preparedness

Tulane University - Office of Environmental Health & Safety (OEHS)

departmental safety representatives dsrs
Departmental Safety Representatives (DSRs)
  • The DSR program was implemented to facilitate the Compliance Management System
  • Unit Heads appoint at least 1 DSR per unit
    • Unit may be department, section, center, or program area
    • Number of DSRs and their level of authority is determined by Unit Head

Tulane University - Office of Environmental Health & Safety (OEHS)

dsr program
DSR Program
  • DSR acts as a liaison between OEHS and their unit
  • Duties vary depending on DSR category and as determined by Unit Head
  • DSR categories (Offices, Facilities, Labs) are based on hazardous materials usage and operations within a unit.

Tulane University - Office of Environmental Health & Safety (OEHS)

all dsrs are expected to
All DSRs are expected to:
  • Attend quarterly meetings w/OEHS
  • Conduct quarterly meetings and/or distribute quarterly training material to unit personnel.
  • Ensure submission of quarterly inspection forms to OEHS.
  • Report unsafe conditions or practices to their supervisor and OEHS.

Tulane University - Office of Environmental Health & Safety (OEHS)

lab facility dsrs
Lab & Facility DSRs
  • Duties also include:
    • Submittal of various forms including
      • Annual chemical inventory form
      • PPE assessment form
    • Ensuring that MSDSs are available in the department
    • Coordinating waste disposal with OEHS
    • Coordinating lab or facility close-out information between OEHS, Facility Services & their department

Tulane University - Office of Environmental Health & Safety (OEHS)

slide16
Additional information is available on OEHS web page - www.som.tulane.edu/oehs.
  • Includes:
    • Departmental Safety Representative DSR (DSR) Guide
    • Office of Environmental Health & Safety Policies and Procedures Manual

Tulane University - Office of Environmental Health & Safety (OEHS)

review
Review
  • CMS goals:
    • Improve compliance with EHS regulations
    • Minimize employee & student injuries/illnesses
    • Prevent environmental damage
    • Avoid regulatory fines
  • CMS Components:
    • EHS Policy Committee
    • EHS Operations Committee
    • OEHS
    • Institutional Committees
    • Departmental Safety Representatives (DSRs)

Tulane University - Office of Environmental Health & Safety (OEHS)

review1
Review
  • DSR Program:
    • Unit Head appoints one or more DSRs
    • 3 Categories of DSRS (Office, Facility, Lab)
    • DSR is liaison between OEHS & Unit
    • DSR expected to attend quarterly OEHS meetings, ensure submittal of inspection & quarterly training forms, and report unsafe conditions to supervisor and OEHS.

Tulane University - Office of Environmental Health & Safety (OEHS)

review2
Review
  • EHS Policies & Procedures Manual
    • Based on federal, state, and local standards, regulations, and guidelines.
    • Available online at OEHS website

http://www.som.tulane.edu/oehs/

Tulane University - Office of Environmental Health & Safety (OEHS)

slide20

Tulane UniversityOffice of Environmental Health & Safety (OEHS)www.som.tulane.edu/oehs Karen Douglas (Uptown), Environmental Health & Safety Specialist(504) 865-5307 /kdougla1@tulane.eduSusan Welch (Downtown), Occupational Safety Manager(504) 988-3996 /swelch@tulane.eduIf unable to proceed to quiz, type the link below into your browserhttp://aurora.tcs.tulane.edu/ehs/enterssn.cfm?testnum=11

Proceed to Quiz