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Collection title

Collection title . 9. DACS. Arose from CUSTARD project, 1996, building on APPM and RAD. DACS. Arose from CUSTARD project, 1996, building on APPM and RAD Harmonize with ISAD(G) and ISAAR(CPF). DACS. Arose from CUSTARD project, 1996, building on APPM and RAD

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Collection title

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  1. Collection title 9

  2. DACS • Arose from CUSTARD project, 1996, building on APPM and RAD

  3. DACS • Arose from CUSTARD project, 1996, building on APPM and RAD • Harmonize with ISAD(G) and ISAAR(CPF)

  4. DACS • Arose from CUSTARD project, 1996, building on APPM and RAD • Harmonize with ISAD(G) and ISAAR(CPF) • AACR?

  5. DACS: what it contains • An “archival approach,” not bibliographic

  6. DACS: what it contains • An “archival approach,” not bibliographic • Part I: Description

  7. DACS: what it contains • An “archival approach,” not bibliographic • Part I: Description • Part II: Headings and uniform titles

  8. DACS Principles • “Archival collections are the natural result of the activities of individuals and organizations and serve as the recorded memory thereof. This distinctive relationship between records and the activities that generated them differentiates archives from other documentary resources.”

  9. DACS Principles • 1. Records in archives possess unique characteristics • 2. Respect des fonds • 3. Arrangement means chunks • 4. Description reflects arrangement • 5. Rules apply regardless of form of material

  10. DACS Principles • 6. Descriptive principles apply to archives and manuscripts alike • 7. Descriptions apply at various levels • Level of description relates to level of arrangement • Relationships between levels must be stated • Info at each level must be appropriate to that level • 8. Creators of records must be described

  11. DACS • Access points? • Names • Places • Subjects • Documentary forms • Occupations • Functions

  12. Minimal record • Reference code • Name and location of repository • Title • Date • Extent • Creator • Scope and content • Access statement • Language and scripts • Optimum: Administrative/biographical • Optimum: Added entries

  13. Multilevel minimum • All of the above • Whole/part relationships • Creators and scope for sublevels with whole/part relations

  14. Reference code • “Call number” • Repository code • Country code • Name and location of repository

  15. Collection title • Two parts: name of creator, nature of materials • Straight order or inverted? • Two names? Three? More? • Family papers? • Corporate names • Original name or latest? • Materials? • Papers, Records, Collection • Collection of…

  16. Date elements • Types of dates? • Ongoing? • Bulk? • Gaps? • No date

  17. Extent • What units to use?

  18. Scope and content • Arrangement

  19. Conditions of access and use • What kinds of restrictions? • Technical requirements? • Physical access limitations? • Copies or originals? • Physical barriers due to condition?

  20. Languages and scripts • De bha sibh a deanneabh?

  21. Acquisition and appraisal • Source of acquisition • What do we need to know? • Appraisal, scheduling • Accruals

  22. Related materials • Originals versus copies • Alternative formats • Publications of the materials

  23. Creators • Who? • How many? • Where?

  24. Adminstrative/biographical • Scope information? Structure and arrangement? Custodial history? • Levels? • Beginning, middle, end • Data on the subject • Birth and death • Places of residence, education • Occupation and activities • Relationships • Organizations: • Mandate and functions • Administrative structure • Name changes, mergers, etc. • Chief officers

  25. Names • “In general, choose, as the basis for the heading for a person, the name by which he or she is commonly known.” • a. by published works • b. most frequent name in the collection • c. name in reference sources • d. the latest name

  26. Geographic names • English versus other languages? • Changes of name? • Additions to names (in parentheses)?

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