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Orangescrum resource Management ebook is all about the most common project management pitfalls that affect your project success rate, the art of resource management, and new Resource Availability Feature on project management tools.

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O

nly 29 percent of IT projects are completed successfully on

time and on budget over the past year” –“Standish Group”.

Most of the project management mistakes boil down to either

inadequate planning or breakdowns the communication among the

project teams or between the project team and the project sponsors.

These mistakes can be fatal. Depending on your industry or project, a

project management mistake isn’t as serious. But, it can mean lost time,

money, and trust. There are simple solutions for the top mistakes project

managers make.

So if you are wondering, how you could avoid future mishaps, you need

to pinpoint where your projects are going wrong and take measureable

actions to improve.

In this issue we will discuss the most common project management

pitfalls that affects your project success rate, the art of resource

management, and new Resource Availability Feature on project

management tools.

Priyank Agarwal

Success Manager

Orangescrum

© 2011 – 2017 Orangescrum Research Lab, San Jose, California www.Blog.Orangescrum.Com

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#1

The Art of Resource Management

Resource and Management, two of the most critical aspects of any business

(product, services, consulting, professional services etc.) are of little value unless

together! Millions of account executives, project managers have to run from pillar

to post for resources to ‘just’ get their projects “delivered”. On-time delivery and

with profit margins are aspects that get thrown out of the window amidst

execution chaos.

A typical client/project win strategy goes something like this –

Sales Team – Pitch the minimum cost possible to ensure client/project win

Estimation Team – Under pressure to deliver high level estimates & resource requirements with

lowest possible cost.

They do not have the finer requirements and at the same time, they cannot spend

too much time on making a deeper estimation as it needs to be submitted like

Yesterday! Always!

This is where everything goes haywire. The basic project management principles

are ignored or not accounted for. And the problem is compounded due to the

ever-changing business models, demanding clients and reducing profit margins.

More so for the Services organizations.

The backbone of any product is good service and that of service offering is

Resources! Resources account for the bulk expense or profit for any organization.

Having them well managed and run like a well-oiled machine is crucial to the

success of the company.

© 2011 – 2017 Orangescrum Research Lab, San Jose, California www.Blog.Orangescrum.Com

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all companies understand the above facts

All companies understand the above facts and still continue to struggle to get

their act right.

Why is it so hard?

Is it lack of “true” understanding of resource management?

Is it an elusive “art”?

Or a difficult “science” making it not everyone’s cup of tea?

Whatever you may think, I believe catering to the following basic guiding factors

will improve our chances of having highly utilized and productive resources at

maximum times.

1.Understand and Maintain your Resource Skill Matrix

Our businesses need multi-skilled workers and our resources understand it

well too. It is imperative for us to be thorough in our hiring and map the

various skills that a resource displays during the interview. Similarly, we must

always identify and capture the multiple talents at display on the ground.

It is possible to fly without motors, but

not without knowledge and skill.

-Wilbur Wright

The skills can range from basic to advanced levels in various technical

domains, soft skills, leadership skills, emotional intelligence etc. And each of

these are vital and add to an organization’s capabilities and strengths.

As an organization, we must always have a highly current and reliable skill

matrix to fall back on for all current and future assignments. We shouldn’t

make the mistake of taking this as a “good to have” and rather make it a

“nice to have” practice across all departments and business units of our

company.

© 2011 – 2017 Orangescrum Research Lab, San Jose, California www.Blog.Orangescrum.Com

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2 know your resource availability just adding

2.Know your Resource Availability

Just adding resources to your team or company isn’t of much help when

you don’t know if how big a project you can handle next!

When you do not have enough resources to meet your pipeline demands,

you put a lot at stake – your company’s reputation, revenue, client

satisfaction, risk of losing customers and lastly demotivated employees.

An active Resource Availability grid or dashboard comes in real handy

when you are looking at an ever increasing pipeline.

You know “EXACTLY” how much work you can take up immediately…

How much resources you will have in the coming weeks or months to take

on the other upcoming opportunities…

What skills, duration of availability, paid leaves, company holidays, travel

etc.…?

This not only helps you make that “perfect project plan” but also makes you

shockproof from any unexpected delays or risks.

Do spend time and make it a practice to have an updated resource

availability dashboard.

Orangescrum Tip: Explore resource

availability feature of Time Log Gold

© 2011 – 2017 Orangescrum Research Lab, San Jose, California www.Blog.Orangescrum.Com

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3 measure resource utilization a very common

3.Measure Resource Utilization

A very common business adage says –What you cannot measure, you cannot

manage!

Multiple projects in progress, all resources seem to be occupied, everyone

is hustling and you feel all is well! May not be so…

You need a smart & interactive mechanism to track every minute spent by

your resources. Task planning and task assignments with well-defined

estimated hours will help you here.

Make sure, your team’s log times spent on various project activities and

tasks.

A quick resource utilization report will tell you who spent his time, how much,

where and when. All of which are crucial in “identifying operational

leakages” and “process bottlenecks”.

Bring them all together –some call it an art, some a science! In the end it all boils down

to sticking to the basics.

It is more about our awareness of our surroundings (project scope, resources required, skill

required and what I have now) than anything else.

© 2011 – 2017 Orangescrum Research Lab, San Jose, California www.Blog.Orangescrum.Com

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rome wasn t built in a day and neither

Rome wasn’t built in a day and neither are projects completed in a day.

What makes the difference between a project win and loss is how well the above

3 crucial Resource Management aspects are handled as a daily practice across

our teams and businesses.

How have you been doing your Resource Management? IF at all?

Learn More @ Blog.Orangescrum.Com

Learn More

© 2011 – 2017 Orangescrum Research Lab, San Jose, California www.Blog.Orangescrum.Com

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marketplace

MARKETPLACE

Visit Add-On MARKETPLACE

© 2011 – 2017 Orangescrum Research Lab, San Jose, California www.Blog.Orangescrum.Com

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about orangescrum

About Orangescrum

As a software development company, we know the pain of managing projects via

emails. We wanted a software/tool - to manage projects more efficiently, to have quick

communications and to become more productive.

We tried with different project management and team collaboration tool. As our projects

grew over the period, we looked for a way to help us manage projects effectively and

meet our client's expectation. We could not find one tool to answer our worries.

Than we decided to start building a project management tool. In less than 30 days we

build our own project management tool. We gave the name as "TheOrangescrum".

Because, our daily scrum meeting became easy with TheOrangescrum.

Interestingly like Facebook, later on we removed the "The" from "TheOrangescrum" and

renamed it to "Orangescrum".

Orangescrum gives an eagle's-eye view on the productivity and progress of your projects

and team

In no time Orangescrum attracted small and medium businesses from an array of diverse

industries, not limited just to software/consultant firm.

We took the good feedbacks as appreciation and the bad feedbacks as lessons. We

learned a lot over the period and trying to make it really powerful.

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© 2011 – 2017 Orangescrum Research Lab, San Jose, California www.Blog.Orangescrum.Com

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