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Succession Planning: Is Dustin Prepared?. Agenda. Employee Statistics. Position Breakdown. Recommendations. Retirement Eligibility. Background. Background. Increase in work = need for more workers. Analysis was conducted of current workforce to determine what our needs are & will be.

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agenda
Agenda

Employee Statistics

Position Breakdown

Recommendations

Retirement Eligibility

Background

background
Background

Increase in work = need for more workers

Analysis was conducted of current workforce to determine what our needs are & will be

Specific focus was given to retirement eligibility

Dustin had a 12.5% increase in business over the past year

employee statistics gender
Employee Statistics-Gender

Dustin currently employs 70 people

employee statistics age
Employee Statistics-Age
  • 18 out 70 employees are currently

retirement eligible, or will be within the

next 3 to 5 years

  • Dustin needs to have successors in place

for the 26% of our workforce that will be

exiting

slide7
Job Titles reflected by Other Category

58% of Dustin’s jobs are filled by one person

  • President
  • Vice President
  • Controller
  • Staff Accountant
  • Chief Estimator
  • Principal
  • Marketing Coordinator
  • HR Specialist
  • Project Engineer
  • Scheduler
  • Receptionist
laborers
Laborers
  • 2 people are currently retirement eligible
superintendents
Superintendents
  • 6 people are currently retirement eligible
carpenters
Carpenters
  • 7 people are currently retirement eligible
project managers project administrators
ProjectManagers & Project Administrators

No Project Managers or Project Administrators are currently retirement eligible

executive staff positions with 2 employees represented previously by other category
ExecutiveStaff & positions with ≤ 2 employees (Represented Previously by Other Category)
  • 3 Employees in this category are retirement eligible
  • Vice President is retirement eligible
slide14
Critical Positions
  • Vice President: Currently retirement eligible
  • Controller: Currently retirement eligible
  • Superintendents: 6 out of 14 are retirement eligible
  • Carpenters: 7 out of 16 are retirement eligible
dustin employees average years of employment
Dustin Employees Average Years of Employment
  • 10.3 years is the average length employment for a Dustin employee
  • 4.4 Years is the current market average length of employment
concerns are we prepared
Concerns & Are We Prepared
  • 26% of our workforce is retirement eligible
  • Unexpected tragedy
  • Successors for Executive positions due to retirement or new career opportunities
  • In-house advancement opportunities – What’s available?
  • Competitiveness in the job market
successors internal candidates
Successors – Internal Candidates

Vice President:

Employee 236

  • Been with Dustin for 19 years
  • Lead Project Manager
  • Most experience with Construction Management and Design Build jobs
  • Meticulous and Detail Oriented
slide22
Successors – Internal Candidates

Controller:

Employee 242

  • Been with Dustin for 8 years
  • Knows the company
  • Performed job when Controller is out of office with flawless performance
  • Working relationships with Dustin’s financial partners
successors internal candidates1
Successors – Internal Candidates

Superintendents:

Employee 215 & 296

  • Working with Superintendents on regular basis
  • Perform duties when Super is off site
  • Knowledgeable of all rules and regulations
  • Training in order to eventually be promoted to this position
internal successors training
Internal Successors - Training

What do we need to do to get them ready?

Vice President:

  • Design team preparation
  • Writing contract packages
  • Value engineering
  • Guaranteed maximum proposal

Controller:

  • Budget preparation
  • Interest management
  • Supervisory responsibilities
  • Financial planning
internal successors training1
Internal Successors - Training

What do we need to do to get them ready?

Superintendent

  • Report writing
  • Schedule management
  • RFI’s
  • Jobsite decision making
  • Supervisory responsibilities
plan of action budget
Plan of Action - Budget
  • Recruiting budget = $15,000 (ads/job fairs)
  • Salary Budget: broken down by position
  • Vice President $150K
  • Controller $125K
  • Staff Accountant $70K
  • Estimator $75K
  • Superintendent $70K
  • Carpenter $45K

= $535,000 in total salaries if one person is added

** If we utilize internal promotions = $306,000 in total salaries

succession plan external candidates
Succession Plan – External Candidates
  • Carpenter
  • Superintendents
  • Staff Accountant
  • Estimator
external candidates training
External Candidates - Training
  • Training is dependent on candidate experience
  • Evaluate resume as compared to Dustin job description
  • Emphasize the “Dustin Way” during onboarding
  • What can Dustin learn from the new employee?
plan of action advertising
Plan of Action - Advertising

1. Washington Post

  • Continue to use to recruit for Project Managers, Superintendents, Marketing Professionals, Project Administrators
  • Average cost is $884 per two Sundays & 30 days on Career Builder
  • Proven track record with this method
  • Reaches out to job seekers in the area we work
  • Allows us to reach online candidates
plan of action advertising1
Plan of Action - Advertising

2. Careerbuilder.com

  • $419 per ad (more ads placed the lower the rate per ad)
  • Ads last one month online
  • Can be much more descriptive than newspaper
  • Use for mid-level positions and above

3. LinkedIn

  • $295 per ad (more ads placed the lower the rate per ad)
  • Ads last 30 days
  • Can be much more descriptive than newspaper
  • Only reaches members
  • Use for mid-level positions and above
plan of action job fairs
Plan of Action – Job Fairs

1. Choice Career Fairs - $1595 each site

  • Two locations – DC & Baltimore
  • 30 days of resume access after event
  • Advertise multiple positions

2. Virginia Tech Engineering Expo - $1200 for 2 days

  • Opportunity to meet numerous engineering students
  • Recruit for internships and positions
plan of action colleges
Plan of Action – Colleges

1. Virginia Tech

  • No fee job/internship postings
  • Recruit for engineering, marketing, and accounting
  • Access to student resumes
  • Extremely employer friendly

2. JMU

  • $25 per job/internship job posting
  • Recruit for engineering, marketing, and accounting
  • Job Fairs yearly for $300 per booth
plan of action colleges1
Plan of Action – Colleges

3. Frederick Community College

  • Have a Construction Management Program
  • Can utilize for cross training for current employees
  • Seek interns and Assistant PMs/Supers
  • Free job/internship postings for 60 days

4. George Mason University

  • Marketing, accounting, and civil engineering programs
  • Enhances Dustin’s relationship with GMU
  • Career fairs for interns and job candidates
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