How to Utilise the Resume Database in the USA

1. Guide: How to Utilise the Resume Database in the USA ========================================================================= The job market In the United States is highly competitive and the companies are always looking out for talented candidates, especially for OPT jobs. The labor shortage in the US has resulted in a long hiring period. According to a recent study, the average time taken by a company to fill a position is 36 days which is longer in some companies. This is a long time which costs the company money in hiring as well as the loss of income due to the vacant position. The current hiring demands are so complicated that the traditional methods of posting jobs and hiring through referrals have become outdated. The most efficient solution brought into the hiring market is the use of a resume database which has changed the hiring dynamics.

2. With the help of advanced tools, recruiters can now use unique and specific filters and find the candidate that exactly matches their requirements within minutes. Through this blog let us understand how a resume database makes the process of hiring more efficient and how recruiters can use this to their advantage. Understanding the Resume Database A resume database is a collection of resumes where recruiters can easily find the right candidate with the help of keyword specific search. These databases collect resumes through career pages of different companies, submit resumes directly through candidates looking for jobs across different platforms, and recruitment agency websites. This is way better and different from a job posting as in a traditional job posting the recruiter has to wait for the job seeker or the right candidate to reach them but in this case, the recruiter can directly reach out to the candidate in real-time. There are 4 types of resume databases:

3. 1. Private 2. Public 3. Paid 4. Free 1. Private Resume Database Public resume databases include platforms with open access where candidates looking for jobs post their resumes with consent. This makes the uploaded resumes searchable to recruiters and other companies. For example platforms like OPTnation, OPTresume, Monster, etc. A public resume database is a quick and accessible solution to all recruiters but there are certain drawbacks to these platforms such as outdated resumes, resumes of candidates who have already been hired and competition to meet the package of a candidate who is hired by another company. 2. Public Resume Database Private resume database is an exclusive collection of resumes restricted to an organisation or platform. These resumes are only accessible to recruiters within an organisation or with access to the data. For example LinkedIn recruiters have access to special private resume databases where they can access more in-depth profiles of candidates. Besides less competition to exclusivity, the search in these platforms is much more accurate and detailed. 3. Paid Resume Database Paid or subscription based resume databases provide recruiters with the access to premium resumes through accurate and detailed tools. Often these tools include AI search tools, keyword specific search facilities and much more that makes it easier and less time consuming for recruiters. Dice for tech hiring, LinkedIn recruiter lite are some examples of paid resume database platforms.

4. 4. Free Resume Database These platforms allow recruiters to access resumes for free with the help of advanced filters and recommendations. There are several job portals such as government job portals, career pages of certain universities and much more that provide free resume databases. But the only disadvantage of a free resume database is the limitation to search. There are certain restrictions and limited search filters which makes searching for the right candidate with the exact skills needed a little challenging. Efficient Practices for Effective Utilization of Resume Database for Recruiters 1. Regular Maintenance It is essential to follow certain maintenance practices while keeping the resume database such as regularly updating the resumes of candidates as over time they become obsolete. There are chances of candidates joining new jobs, migrating to a different location, learning new skills and much more. If the database is not maintained regularly, there is a risk of investing time in an under qualified candidate. There are several tools that help in maintaining up-to-date information in the database that automatically refreshes the data. 2. Special Search Techniques There are two effective ways of searching techniques one of them being the Boolean search where the recruiter can use the AND, NOT and OR techniques. For example, if a recruiter is looking to hire a candidate with the skills to code they can search with the words, "Software Developer" AND "Java" NOT "Python". This will enable the software or the platform to understand exactly what the recruiter is looking for. In the Semantic keyword search, AI is used to understand the intent of the search. With the help of this technique, the AI is made to understand what the recruiter is actually looking for and match the

5. intent with the resumes of different candidates even in the absence of the exact keywords. 3. Integration with ATS With the automatic integration of the resume database with an applicant tracking system or ATS, the process is faster and more streamlined. The ATS, sorts, finds and arranges candidates and their resumes according to relevance. This significantly saves time and helps recruiters in making the hiring process more efficient. Challenges in Using Resume Database 1. Data Overload One of the biggest challenges faced by recruiters while using a resume database is data overload. Each resume database platform contains thousands of resumes that need to be filtered and managed properly to find the right candidate for each role. Often recruiters from small or mid-sized companies do not invest in the right tools and are unable to shortlist the right candidate among the pool of resumes. To overcome this challenge, investing in the right tools is essential that gives recruits the flexibility of applying filters and searching for exactly what they need. 2. Inaccurate information Many platforms have inaccurate information which is not regulated and often obsolete. Without the presence of efficient tools and filters, recruiters might invest their time in contacting candidates who are no longer looking for jobs or are already recruited. This is a major challenge that recruiters face and need to combat with regular updation and cyclic maintenance. 3. Compliance Managing the information of candidates and their resumes ethically and by

6. abiding by the law is a necessity. Any unauthorized access to the data, breaches, or failure to remove outdated information from the resume database can cause the company to face legal penalties and other consequences. Companies are required to implement strict policies against any information being used other than recruitment for the safety of the job seekers. Conclusion In today's world of competition and ever evolving industry trends, it is essential for recruiters to mend their traditional processes and bring in new techniques. Hiring processes have been evolving based on the need for more recruitment opportunities which is why investing in the right resume database has become a necessity. Resume database has not only changed the dynamic of hiring and reaching out to candidates but it also gives recruiters the flexibility of having access to a huge pool of resumes. With the help of the right knowledge of resumes and the techniques of searching, recruiters can complete this action within half the time which is actually required. To maximise the efficiency of hiring talented candidates, recruiters often invest in a paid resume database, which does not make the free database platforms obsolete but increases efficiency. Contact Us: Address: 1910 Association Dr STE 101, Reston, VA 20191, USA Phone: +1 804-454-3215 Email ID: info@optnation.com Social Media Sites https://x.com/optnation_usa https://www.facebook.com/optjob https://www.instagram.com/optnation/ https://in.pinterest.com/optnationusa/