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2013 Annual Reporting with Fire Admin Software. SAO Statements & Schedules SAO Report Requirements SAO Report Changes What’s New in Fire Admin Release Date & Steps to Update Steps to Produce & File Report. February 18, 2014 • Spokane WA. SAO Statements & Schedules.

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2013 annual reporting with fire admin software
2013 Annual Reporting with Fire Admin Software
  • SAO Statements & Schedules
  • SAO Report Requirements
  • SAO Report Changes
  • What’s New in Fire Admin
  • Release Date & Steps to Update
  • Steps to Produce & File Report

February 18, 2014 • Spokane WA

slide2

SAO Statements & Schedules

  • Financial Statements (over 2M in revenue)
    • Fund Resources & Uses Arising from Cash Transactions
    • Notes to Financial Statement
  • Schedules
    • Schedule 01 Revenues & Expenditures (formerly 04/05)
    • Schedule 09 Liabilities
    • Schedule 10 Limitation of Indebtedness
    • Schedule 16 Expenditures of Federal Awards & State Financial Assistance
    • Schedule 19 Labor Relations Consultant(s)
    • Schedule 21 Risk Management (if self-insured)
    • Schedule 22 Annual Questionnaire for Accountability Audit (if under 300K in revenues)
slide3

SAO Report Requirements

  • File within 150 days of year end (May 30th)
  • Fund Balances
    • Reserved (308.1 & 508.1) vs Unreserved (308.8 & 508.8)
    • “Formallimitations” is the key to reserved classification
  • Fund Types
    • General – general use funds, not classified below (000-099)
    • Special Revenue – apply 20% test (100-199)
    • Debt Service (200-299)
    • Capital Projects (300-399)
    • Trust/Agency Funds – not your funds (600-699)
  • Consolidate/Rollup General Funds
    • Your General Expense Fund, Petty Cash Fund, possibly your EMS Fund, most likely your Reserve Fund
    • Eliminate transfers
  • Online Filing
    • Must have account setup with SAO
    • Upload schedules 01, 09 & 16
    • Attach or mail signed certification, notes & other schedules
slide4

SAO Report Changes

2012 Report Changes

  • Certification
    • Language expanded
  • Notes
    • Capitalization policy added to Note 1E
    • Compliance and Accountability Note removed
    • Budget Note added
    • Title of Long-Term Debt Note changed to Debt Service Requirements
  • Schedule 01 Revenues & Expenditures
    • Formerly Schedule 04/05

2013 Report Changes

    • Changes to BARS Numbers
    • No 511s, no 526s, etc
    • Fund Resources & Uses Arising from Cash Transactions
    • Format changes
  • Schedule 10 Limitation of Indebtedness
    • Gone!
slide5

What’s New in Fire Admin

  • Compliance with SAO reporting changes
  • Modified links to SAO & added link to CFDA
  • Committed to 2014 & 2015
  • Release Date & Steps to Update
  • Release date is end of February 2014
  • Download & unzip BARS Main Module
  • Download & unzip BARSReporter
  • Launch BARS Main Module to complete update
slide6

Steps to Produce & File Report

  • BARS Main Module
    • Review Fund Types
    • Review Beginning Balances
    • Analyze Accounts
    • Reconcile Ending Balances
  • BARSReporter
    • Add Funds
    • Analyze Transfers
    • Add Rollup Fund & Eliminate Transfers
    • Enter Info, Prepare Notes & Prepare Other Schedules
    • Build Report
    • Resolve Issues & Review Report
    • Lock & Prepare for Filing
  • Then File Online with SAO
    • Certification (print, sign & scan)
    • Upload Files & Attachable Files
slide7

Thanks for Attending!

  • StewartGanser, CPA
  • 509-443-3332 office
  • 888-534-2427 toll free
  • 509-952-6193 cell
  • stewart@biassoftware.com
  • www.biassoftware.com