PowerPoint Made Simple

1. PowerPoint Made Simple John J TomanDirector, UTIA Information Technology

2. Overview • Delivering Effective Presentations • Designing a Presentation in PowerPoint • Features of PowerPoint • PhotoShow Demonstration

3. Top 10 Reasons for Using PowerPoint 10. Effective organizational tool 9. Text effects provide contrast and emphasis 8. Can put on the web 7. Save $$ on transparencies 6. Animation features helps hold attention 5. Integrate text, images, sound and video 4. Appeals to many types of learners 3. Easy to make last-minute modifications 2. Discover the meaning of Carpel Tunnel Syndrome 1. Bill Gates does it

4. Presentation Goals • Transfer knowledge and skills from presenter to audience • Help viewer focus attention on presentation

5. Student Retention • 10% of what they read • 20% of what they hear • 30% of what they see • 40% of what they see and hear • 70% of what they say • 90% of what they say and do

6. Keys for Successful Delivery • Plan carefully • Do your research • Know your audience • Time your presentation • Practice, practice, practice • Speak comfortably and clearly

7. PowerPoint Presentations • Are easily changed • Can incorporate text and images • Add animation effects • Easily stored, shared, reused • Presentation is exportable to the web

8. Designing a Presentation • Good design is critical to success • Text guidelines • Clip art and graphics • Multimedia usage

9. Tips for Good Design • Standardize slide design • One thought per slide • Include only necessary information • Landscape orientation is usually best • Consistent effects and transitions • Have appropriate number of slides • Color choices are important

10. Text Guidelines A • 5 – 7 Words per line/lines per slide • Font size between 20 – 40 points • Choose fonts carefully • Fancy fonts difficult to read • Serif vs. Sans-Serif • Use sentence case • Highlightimportant information with color T

11. Clip Art and Graphics • Many sources • Clip art on CD • Pictures from the web • Digital/scanned Photos • Choose appropriately to compliment text • Limit number on each slide • Edit pictures before importing

12. Use, Don’t Abuse Multimedia • KISS principle • Movement can focus views attention • Too much may distract audience • Avoid large graphics and movies when possible Example

13. PowerPoint Features • Views • Design Templates • Insert multimedia • Pictures and clip art • Sound, movies • Animations • Action settings • Builds and transitions Features

14. Tips for Creating a PowerPoint a Presentation • Use index cards to storyboard your presentation. • Gather all materials for presentation • Store presentation and all media in one folder • Use outline mode to enter in the text • Add pictures, video, sound, animations, etc • Apply a slide design • Review presentation to make sure everything fits • Apply animations to the items on the slides • Apply transitions to the presentation • Review presentation and make adjustments • Practice, practice, practice

15. Resources/References • General • http://office.microsoft.com/ • Tips & Tutorials • http://www.davis.k12.ut.us/etc/cathy/sldshw.htm • http://oregonstate.edu/instruction/ed596/ppoint/pphome.htm • http://www.mightycoach.com/articles/powerpoint/ • http://www.tutorialbox.com/ • http://www.roadtools.com/tips.html • http://www.fgcu.edu/support/office2000/ppt/ • http://www.actden.com/pp/ • http://www.science.iupui.edu/SAC98/ppt.htm • http://www.powerpointbackgrounds.com/powerpointtutorials.htm

16. Resources/References • Templates and Backgrounds • http://www.brainybetty.com/ • http://www.soniacoleman.com/templates.htm • Clip Art & Fonts • Microsoft Design Gallery Live: http://office.microsoft.com/clipart/ • http://www.animationfactory.com/ • http://www.fontfreak.com/index2.htm • Plug-Ins • http://www.bitbetter.com/photoshow.htm • Design • http://www.rdpslides.com/pptfaq/index.html • http://www.3m.com/meetingnetwork/presentations • http://mason.gmu.edu/~montecin/powerpoint.html

17. Questions?

18. Normal View • Combines outline, slide view and notes view • Enter text in outline • Add pictures, animations, sound directly on slide

19. Slide Sorter view • Organizes slides • Click and drag slides in order • Apply transitions and builds • Can copy slides from one presentation to another

20. Using Design TemplatesView > Master > Slide Master • Slide master keeps slides consistent • Set background, colors, fonts, etc • Customizing a slide background • Save as a template • Share templates with others

21. Inserting MultimediaInsert > Picture/Movies and Sound • Select from gallery or file • Control how movies play • Looping, click to play, rewind • Keep with presentation • Other objects like charts, graphs, word art • Find multimedia on Internet

22. Action SettingsSlide Show > Action Settings • Click on item to give action • Set words or clipart as Action Settings • This could point to another slide, another presentation, play a sound or run another program Man Singing

23. Slide Builds - AnimationSlide Show > Custom Animation • Reveals text and multimedia • Keeps audience from reading ahead • Use same builds for all slides • Animate images

24. Slide TransitionsSlide Show > Slide Transition • Use transitions and custom animations to add pizzazz to your show • Use same slide transitions for uniformity • Limit use of sound with transitions Return

25. Action Settings Return

26. Bad Bad Bad • This is not the way to present to your audience • If you have to many bells and whistles your audience will become annoyed • The may even throw stuff at you • Or walk out of your presentation Return