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SharePoint Conference 2011. Dries vd Colff UMT Consulting SA. General Remarks. Not a pre-launch conference, therefore lots of emphasis on practical experience, best practice, adoption Some new stuff: Office 365, Azure, Cloud SQL Server Denali, and specifically “Project Crescent”

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sharepoint conference 2011

SharePoint Conference 2011

Dries vd Colff

UMT Consulting SA

general remarks
General Remarks
  • Not a pre-launch conference, therefore lots of emphasis on practical experience, best practice, adoption
  • Some new stuff:
    • Office 365, Azure, Cloud
    • SQL Server Denali, and specifically “Project Crescent”
  • SPC202 - The best ever showcase demo of BI capabilities in SharePoint
  • If you have not attended the conference, you can buy access to the videos for $199 http://www.mssharepointconference.com (240 sessions to choose from)
  • Next SP Conference will be in Las Vegas: November 2012 – Highly recommended! (120 Dutch people at SPC 2011 can’t all be wrong!)
question
Question

Who have recently struggled with the following question in regarding organizing content in document libraries :

  • Should we use folders like we used to in fileshares?
  • …Or should folders be totally banned, the from now on navigation is done using managed metadata?
making sharepoint 2010 collaboration rock by increasing findability

SPC245

Making SharePoint 2010 Collaboration Rock by Increasing Findability

Scott Jamison

Chief Architect

Jornata

typical ways to set up sharepoint for collaboration
Typical Ways to Set Up SharePoint for Collaboration

Option 1: Like a file share (folders and default views)

  • Folders – lots of clicking, single dimension for viewing
  • No tags – no navigation, no search

Great for contributors, a nightmare for consumers

Option 2: Metadata instead of folders

  • Unfamiliar to users
  • Forces users to add metadata (they’re lazy and will pick the 1st choice)
  • No good drag & drop & tag

Great for consumers, a nightmare for contributors

slide6

YOU’VE GOT A GLORIFIED FILE SHARE

(IT’S JUST SLOWER AND MORE EXPENSIVE)

so how did we do the typical way aka the old way
So How Did We Do?The Typical Way (aka the “Old Way”)

Contributor Experience: POOR

Browsability: LOW

Findabilty (via Search): LOW

step away from the keyboard part 1
STEP AWAY FROM THE KEYBOARD: PART 1

Treat your content contributors differently than your content consumers

step away from the keyboard part 2
STEP AWAY FROM THE KEYBOARD: PART 2

Create Columns, Not Folders*

*Only Then Are You Allowed to Create Folders

for Contribution Purposes

(Scott said it was okay)

better collaboration and findability the playbook
Better Collaboration and Findability: The Playbook
  • Step 1: Fix Contribution
    • Folders and default properties
    • Different views (UX) for contributors and consumers
  • Step 2: Fix Consumption #1 (Browsing and Navigation)
    • Different views (UX) for contributors and consumers
    • Configure navigation
  • Step 3: Fix Consumption #2 (Search)
    • Encourage better Titles
    • Definitions, best bets
  • Step 4: Align Taxonomy
    • Seven places to configure things (you don’t have to do them all)
  • Step 5: Integrate Social
    • Enable social tagging promotion and tag feeds
better collaboration and findability the playbook1
Better Collaboration and Findability: The Playbook
  • Step 1: Fix Contribution
    • Use the best of folders and columns
    • Different views for contributors and consumers
      • Contributors: folders with default metadata& permissions
      • Consumers: views without folders
    • Use Managed Metadata (Term Sets)
      • Provides type-ahead and centrally managed terms
so how did we do with a few tweaks aka the new way
So How Did We Do?With a Few Tweaks (aka the “New Way”)

Contributor Experience: EXCELLENT

Browsability: HIGH

Findabilty (via Search): HIGH