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Leadership Transition. Campus Activities and Leadership. Quick Reflection. New officers: What are you most worried about when it comes to running the organization? What do you think you need to know? Retiring officers:

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Leadership transition

Leadership Transition

Campus Activities and Leadership

Quick reflection
Quick Reflection

  • New officers:

    • What are you most worried about when it comes to running the organization? What do you think you need to know?

  • Retiring officers:

    • What are all the things you wish someone had told you before you started?

      Schedule time to actually have this conversation with each other!!

Plan a retreat or social gathering
Plan a Retreat or Social Gathering

  • Make sure to have an informal introductory setting for new members to ask questions or get to know outgoing leaders

  • Make sure to talk about responsibilities, expectation, and answer any of their questions

  • This can be a short meeting or a full day retreat depending on the needs of your organization and the new leadership

Current leadership responsibilities
Current Leadership Responsibilities

  • Give the following to new executive members in either a binder or show them where to find the info in CollegiateLink

    • Constitution

    • Copy of Advisor Form

    • Copy of Budget request and allocation

    • Copy of Inventory

    • Copy of previous advertisements, event planning documents, and important paperwork

    • Outline on how to schedule events and spaces

    • Procedure for requesting funds

    • List of important contacts

Collegiatelink updates
CollegiateLink Updates

  • Make sure your new leaders are familiar with how to use CollegiateLink; then:

    • Update the organization’s roster

    • Update the officers

    • Confirm that all important documents have been uploaded for easy reference

    • Update website links, descriptions, and other important info

Further responsibilities
Further Responsibilities

  • Current executive members should:

    • Provide a timeline of how previous events were created.

    • Provide old ideas that were not used but could be useful for future years.

    • Give personal stories on what works, and possible obstacles that could be faced.

Job descriptions
Job Descriptions

  • Make sure to outline not only the specific positions, but also the responsibilities associated with that job.

  • Provide clear examples of past duties, and experiences for each position.

  • Provide this info well in advance of elections so that folks understand what will be required/expected


  • Start Early!!!!!

  • Make sure to have executive leadership in multiple years.

  • Recruit first year students as early as possible.

  • Have a welcome event, or social gathering to create a positive atmosphere for the club, and encourage members to further their participation.

  • Stay Positive!

  • Make sure to network to find out who would be best for the job, and who is willing to put in the effort.

  • Promote previous executive members to higher positions.

  • Hold your elections at the end of the fall term or during J-Term so that new leaders can shadow the outgoing ones during the spring


If you don’t have the ability to overlap your leaders during the spring, then

  • Spend time before the transition having new executive members shadow current leaders

  • Spend time explaining the expectations

  • Provide hands on experience for what the individual will have to do in the future

Constant contact with ccal
Constant Contact with CCAL

  • Make sure that future leaders begin a relationship with members of the Campus Activities team

  • Schedule a meeting for new and outgoing leaders with JJ Boggs

  • Have them become familiar with how the office functions and the best times to come in

Responsibilities of new leaders
Responsibilities of New Leaders

  • Help with the transition process by being proactive.

  • Take the initiative to obtain the clubs history, and procedures before older members graduate.

  • Create a folder, or organization system that can store the important history of the club.

  • Make sure to have an updated list of members, and contact information.

  • Learn about the important contact people in CCAL, and for specific events relevant to the club.

  • Update website and CollegiateLink information.

Quick tips
Quick Tips

  • Develop a mentoring program

  • Develop leadership notebooks or use CollegiateLink to store and track valuable resources and planning documents

  • Maintain contact with previous leadership members; they can provide insight into obstacles and ideas for future

  • Involve your advisor in the transition; he or she can be instrumental (especially for continuity and consistency)

Contact information
Contact Information