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WSAC State Aid Update to WFAA July 2012. A Washington Opportunity Pathway. Agenda. New state agency – WSAC SNG Review Underway Pending Projects Unit Record Training Counseling & GEAR UP Web Sites Student Loan Study – H.E.L.P. College Bound Scholarship Status.

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Presentation Transcript
slide1

WSAC State Aid Update to WFAA

July 2012

A Washington Opportunity Pathway

agenda
Agenda
  • New state agency – WSAC
  • SNG Review Underway
  • Pending Projects
    • Unit Record Training
    • Counseling & GEAR UP Web Sites
    • Student Loan Study – H.E.L.P.
  • College Bound Scholarship Status

A Washington Opportunity Pathway

wsac replaces hecb
WSAC Replaces HECB

The Council will consist of 9members.

  • 5 selected by the Governor, 1 of which is a student.
  • 4 from public four-year institutions, the community and technical colleges, the independent non-profit institutions and OSPI.

www.wsac.wa.gov

A Washington Opportunity Pathway

council s major functions
Council’s Major Functions
  • State financial aid programs and services that support educational access and affordability.
  • College savings opportunities through the Guaranteed Education Tuition (GET) program.
  • Early outreach and success programs (College Bound Scholarship; GEAR UP).
  • Authorizing out-of-state institutions to operate in Washington and monitoring program quality and finances.
  • Developing a 10-year roadmap for higher education, including recommendations for initiatives and resources.
  • Setting minimum college admission standards.

A Washington Opportunity Pathway

state need grant review
State Need Grant Review
  • New legislation directs Institute for Public Policy (WSIPP) and WSAC to analyze effectiveness of State Need Grant program.
    • Outcomes of students receiving SNG
    • Options for prioritizing SNG
    • The extent to which access and degree attainment for low-income students has been improved
    • Whether funding has been utilized efficiently to maximize enrollment and degree attainment of low-income students
  • SFA workgroup expanded to conduct comprehensive policy review – began in May and meeting to complete report by Fall.

A Washington Opportunity Pathway

review purpose guidelines
Review Purpose & Guidelines
  • Does Washington have the right policy goals?
  • What is the right mix of award amounts and students served?
  • When should the state program align with federal policies?
  • What policies should be tied to persistence and completion?
  • Are there regulatory areas campuses would benefit from additional flexibility?
  • Policies should consider:
    • Equitable opportunity regardless of sector
    • The nature of economic cycles
    • State’s role in student financial aid

A Washington Opportunity Pathway

workgroup has reviewed
Workgroup Has Reviewed
  • Current financial aid environment
    • Demand for financial aid
    • Increases to tuition & tuition authority
    • Federal and state policy changes
  • Approaches of ten other states
  • Historical changes in SNG program & funding model
  • Overview of SNG policies & data
    • Historical served/unserved data by MFI & sector
    • Enrollment levels & student profile
    • Coordination with other aid
    • Student/family assets

A Washington Opportunity Pathway

some initial discussion
Some Initial Discussion
  • Collapse the 5 MFI categories into 3 (0-50, 51-60 and 61-70)
  • Continue to permit summer awarding
  • Continue to allow 15 quarters of eligibility
  • Allow campuses to reduce grants
  • Avoid consideration of tax credits in eligibility
  • Priority deadlines should continue to be set at the campus level rather than statewide
  • There is not sector agreement for year-in-school awards
  • Proposal to tie SNG with Pell as a percentage in excess of T/F

A Washington Opportunity Pathway

next steps
Next Steps
  • August meeting
  • Draft report
  • Share with financial aid community
  • Prepare for 2013 Legislative session
  • Evaluate WSIPP report regarding student outcomes

A Washington Opportunity Pathway

unit record training
Unit Record Training
  • For 2011-12 need-based recipients and federal loan borrowers
  • August 23 – 2 to 4 p.m.
  • August 30 – 10 a.m. to 12 p.m.
  • Webinar sessions – will be recorded
  • Individual assistance also available
  • Currently reviewing edits & setting parameters
  • SWS to residents only for 2011-12

A Washington Opportunity Pathway

upcoming projects
Upcoming Projects
  • Higher Education Loan Program review of finance methods and program design
    • First meeting July 31
    • Report due December 1
  • Counseling web site for SNG students
    • Developing student videos
    • Leveraging new GEAR UP web site
    • Conditions of Award need URL by July 2013
      • Campuses need January 2013
  • Auto enrollment of foster youth in College Bound Scholarship – process with DSHS begun

A Washington Opportunity Pathway

slide12

College Bound Scholarship

  • Applications increase each year
  • Have over 15,000 applications from 7th graders for 2017
  • Nearly 9,500 seniors have filed the FAFSA

COLLEGE BOUND SCHOLARSHIP

1-888-535-0747 collegebound@hecb.wa.gov

A Washington Opportunity Pathway

slide13

Complete College Bound Applications by CityFor Classes of 2012, 2013, and 2014

College Bound Scholarship Students

COLLEGE BOUND SCHOLARSHIP

1-888-535-0747 collegebound@hecb.wa.gov

A Washington Opportunity Pathway

cbs eligibility
CBS Eligibility
  • To apply for the scholarship:
      • 7th or 8th grader eligible for Free/Reduced Price Lunch (FRPL) or
        • Meet the program’s income standard
        • Participate in TANF
        • Foster youth
      • Sign pledge
  • To receive the scholarship:
      • Graduate from Washington high school
      • 2.0 GPA
      • No felony
      • Income within 65% Median Family Income
      • Enroll within one year of graduation
      • 4-year scholarship
      • File FAFSA

COLLEGE BOUND SCHOLARSHIP

1-888-535-0747 collegebound@hecb.wa.gov

A Washington Opportunity Pathway

ospi data match
OSPI Data Match
  • Conduct match twice annually to verify application data and collect data such as current school and GPA
  • Senior data match conducted every 2 weeks starting in mid-July
  • WSAC collecting transcripts from students not matched with OSPI
  • Campuses will be notified when data updated

COLLEGE BOUND SCHOLARSHIP

1-888-535-0747 collegebound@hecb.wa.gov

A Washington Opportunity Pathway

cbs cruncher
CBS Cruncher
  • Agency matches College Bound applicant data to the incoming FAFSA applications, and the results are presented to campuses via the CBS Cruncher.
  • Provides campuses with a list of students eligible for awarding consideration and information about students who are not eligible.
  • WSAC identifies applicants, verifies HS graduation/GPA and monitors timeframe
  • Campuses monitor all other eligibility criteria including income and determine award amount

COLLEGE BOUND SCHOLARSHIP

1-888-535-0747 collegebound@hecb.wa.gov

A Washington Opportunity Pathway

cruncher how to
Cruncher “how to”
  • Search for students using name, SSN, or a file upload
  • Identify those who are “OK to Award”
    • “OK to Award” includes valid CB applicants who are likely to meet high school requirements or have met them, and who meet timeframe requirements, etc.
      • Campuses are not required to verify high school requirements or enrollment deadline unless the student inquires.
      • Campuses may alter the value for “HSRequirementsMet” and “EnrollmentDeadlineMet"
  • Match students to verify “OK to Pay” beginning in August when OSPI data are available
    • Depending on point in the awarding cycle, this may be the field to review in lieu of “OK to Award”

COLLEGE BOUND SCHOLARSHIP

1-888-535-0747 collegebound@hecb.wa.gov

A Washington Opportunity Pathway

cruncher results
Cruncher Results
  • Sort by column heading
  • Determine eligibility by “OK to Award” or “OK to Pay” columns
  • College Bound Application status displayed for informational purposes
  • Campuses may edit “HS Req Met” and “Enrollment Deadline Met” fields

COLLEGE BOUND SCHOLARSHIP

1-888-535-0747 collegebound@hecb.wa.gov

A Washington Opportunity Pathway

initial awarding policies eligibility criteria
Initial Awarding Policies/Eligibility Criteria
  • SNG awarding policies should not be altered to serve more students with CBS and stretch SNG dollars.
  • Package a student with SNG if it is still being awarded under your policies.
  • CBS will be increased to meet the maximum if it has not been met with SNG or other state grant aid.
    • Passport, Opportunity Grant & Opportunity Scholarship
  • CBS will count as self-help for SNG purposes.
  • No minimum award in CBS.

COLLEGE BOUND SCHOLARSHIP

1-888-535-0747 collegebound@hecb.wa.gov

A Washington Opportunity Pathway

initial awarding policies eligibility criteria1
Initial Awarding Policies/Eligibility Criteria
  • Four-Year Scholarship & Part-time Enrollment
    • The four year scholarship will be pro-rated for part-time enrollment
    • Must be used within 5 years of HS graduation
    • Like SNG, a small CBS award will count against their terms of eligibility. However, there is a limited timeframe they can use the award and if eligible, CBS should be awarded.
    • Part-time awards will be reduced in the same manner as SNG (75% for 9-11 quarter credit hours or equivalent, 50% for 6-8 quarter credit hours or equivalent, and 25% for 3-5 quarter credit hours or equivalent).
    • Less-than-halftime eligibility will mirror SNG policy at this time.

COLLEGE BOUND SCHOLARSHIP

1-888-535-0747 collegebound@hecb.wa.gov

A Washington Opportunity Pathway

slide21

State Need Grant and College Bound

  • 2007 funding model and CBS program design envisioned that every CB student would receive
  • Although the Legislature has continued to provide increases to SNG to keep pace w/tuition and fees, SNG is not an “entitlement”
  • Unprecedented college enrollment in recent years has left nearly 30,000 un-served SNG students
  • February 1 deadline was set to maximize use of SNG by CBS students

COLLEGE BOUND SCHOLARSHIP

1-888-535-0747 collegebound@hecb.wa.gov

A Washington Opportunity Pathway

slide22

Survey Says – Policy/Process Issues

  • How to consider high assets in awarding
  • How often should we view the cruncher to see OK to Award
  • Gift Equity in SNG and CBS self-help
  • Upper income receiving full CBS award & when out of SNG
  • When to review “verify” category – who can change it
  • Awarded SNG to higher MFI in CBS population
  • Delay in finalized information created phone calls
  • Students expected to see CBS on initial award letter
  • Sent full amount and replaced partial with SNG later
  • Manual program and monitoring eligibility throughout the year
  • Student eligibility for future years will not be understood

COLLEGE BOUND SCHOLARSHIP

1-888-535-0747 collegebound@hecb.wa.gov

A Washington Opportunity Pathway

slide23

Survey Says – Communication Issues

  • Surprised full COA not covered
  • Unclear which fees would be covered
  • When will awards be adjusted?
  • Notification of students above 65 MFI
  • Students above 65 MFI frustrated they are not receiving “guarantee”
  • Want full CBS on top of SNG
  • When will they be notified if requirements are met?
  • Who to contact to appeal if they think they applied?
  • If not eligible, what about future years?
  • When will we get book money?
  • What’s the HECB?
  • Will it transfer and be guaranteed?
  • What about summer quarter?
  • FAFSA match letter leads impression they will receive award
  • Creating a website with explanation linked from their FA portal

COLLEGE BOUND SCHOLARSHIP

1-888-535-0747 collegebound@hecb.wa.gov

A Washington Opportunity Pathway

slide24

Survey Says – Awarding Process

  • Successfully programmed into new software
  • Sent email to students from cruncher explaining awards adjusted later
  • Some Opportunity Scholarship adjustments
  • Included a conditional message on the award
  • Track code will notify student at time of disbursement if still not OktoPay
  • Manually added after initially awarded
  • Unique fund code that awards full value if 60-70 MFI
  • All CBS notified of status including those not eligible
  • Will check several times over summer and prior to disbursement and put a “hold” on any student not OK
  • Included “estimate until verified by HECB” language
  • Evaluating all applicants not just admits

COLLEGE BOUND SCHOLARSHIP

1-888-535-0747 collegebound@hecb.wa.gov

A Washington Opportunity Pathway

slide25

Survey Says – Campus Plans

  • Plan to award as part of preliminary awards
  • May depend on when tuition is set and SNG is known and automation
  • Too early to assess
  • Need to finish this year to evaluate
  • Need to automate – taking far too much time
  • Need the state to create change files campuses can download regularly rather than re-submitting SSNs
  • Announce eligibility but not an amount until finalized
  • Seems to be working fine

COLLEGE BOUND SCHOLARSHIP

1-888-535-0747 collegebound@hecb.wa.gov

A Washington Opportunity Pathway