creating accessible pdfs n.
Download
Skip this Video
Loading SlideShow in 5 Seconds..
Creating Accessible PDFs PowerPoint Presentation
Download Presentation
Creating Accessible PDFs

Loading in 2 Seconds...

play fullscreen
1 / 33

Creating Accessible PDFs - PowerPoint PPT Presentation


  • 108 Views
  • Uploaded on

Creating Accessible PDFs. Section 508 : http://www.section508.gov / WCAG Draft Techniques: http:// www.w3.org/WAI/GL/WCAG20-TECHS/pdf.html. Setting Language and Document Structure. Setting Language: File-Properties- Advanced Tab- Language.

loader
I am the owner, or an agent authorized to act on behalf of the owner, of the copyrighted work described.
capcha
Download Presentation

PowerPoint Slideshow about 'Creating Accessible PDFs' - oihane


An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -
Presentation Transcript
creating accessible pdfs
Creating Accessible PDFs
  • Section 508: http://www.section508.gov/
  • WCAG Draft Techniques: http://www.w3.org/WAI/GL/WCAG20-TECHS/pdf.html

Creative Commons-Some Rights Reserved

setting language and document structure
Setting Language and Document Structure

Setting Language: File-Properties- Advanced Tab- Language

Setting Document Structure: Pages Panel-Highlight all pages-Right click on pages-Page properties- Use Document Structure

Creative Commons-some Rights Reserved

some common tags
Some Common Tags
  • <P>: paragraph
  • <H1> through <H6>: Heading 1-6
  • <Figure>: Graphical Image
  • <Table>: Marks beginning of a table
  • <TR>: Marks beginning of Table Row
  • <TH>: Table Header
  • <TD>: Table Data
  • <L>: List - Marks beginning of list
  • <LI>: List item
  • <LI_Lable> The list item label
  • <LI_Title> The list item title
  • <Link>: Link
  • <TOC> Table of Contents
  • <TOCI> Table Item
  • <TOCI_Title> Title of the Section
  • <TOCI_Page> Page Number of section

Creative Commons-Some Rights Reserved

alt text
Alt-Text
  • Ensure all images that contain meaning are tagged as figures and contain meaningful alt-text.

Creative Commons-Some Rights Reserved

alt text1
Alt-Text

Creative Commons-Some Rights Reserved

alt text2
Alt-Text
  • How would you describe this image?

Creative Commons-Some Rights Reserved

alt text3
Alt-Text
  • How we described it:

Graphical image is a chart depicting a timeline with Acquisition Steps to Ensure Agency Commitment to Programs/Projects. The following key decision points and major reviews progress as follows:

Formulation :

A. Pre-Program Acquisition

  • ASP
  • ASM
  • JICB (Ongoing)

Implementation:

B. Program Acquisition/Program Evaluation

a. Program System Requirements/ Definition reviews

  • PSM

b. Preliminary Design Review

c. Critical Design Review

d. Systems Integration Review

e. Operational Readiness Review

  • JCIB (Ongoing)

C. Operations/Program Evaluation

f. Flight Readiness Review

g. Post Launch Assessment Review

h. Program Status Review

3. JCIB (Ongoing)

D. Closeout/Decommission

Note: Acquisition Strategy and Planning is integral to Program

Management and is owned by key decision makers.

Creative Commons-Some Rights Reserved

alt text4
Alt-Text
  • Ask yourself:
    • Does it convey meaning?
    • Is it clip art, a chart, a graph, a logo, or a map?
    • Does the Map have a Key? Does it show points of interest?
    • What type of chart or graph is it?
      • Flowchart – If then statements
      • Timeline – Time markers
      • Line graph – Data points: x, y coordinates
      • Bar graph – Tabular information

Creative Commons-Some Rights Reserved

reading order
Reading Order
  • Should be left to right and top to bottom.
  • Information may be presented in two column text.
  • Tag in the order in which you want it to read and save often.
  • Order Panel allows you to adjust reading order of contents.

Creative Commons-Some Rights Reserved

headings
Headings
  • Use headings in a logical hierarchical order.
  • Sub headings will be H2’s, H3’s etc.
  • More Headings are located in the tag properties up to H6.

Creative Commons-Some Rights Reserved

headings1
Headings

Creative Commons-Some Rights Reserved

hyperlinks
Hyperlinks
  • Meaningful! (not Click ‘Here’ or “More’)
  • Standardize link indicators
    • Knowbility Home Page [www.knowbility.org]

Creative Commons-Some Rights Reserved

hyperlinks1
Hyperlinks

Use the Link tool to zone link text separately, then use the link properties to set the destination URL.

Creative Commons-Some Rights Reserved

hyperlinks2
Hyperlinks
  • For web pages type URL exactly as seen in document
  • For E-Mails address type Mailto: before E-Mail address.

Mailto:kblack@knowbility.org

Creative Commons-Some Rights Reserved

hyperlinks3
Hyperlinks
  • Tag link text as <P> paragraph tag > right click tag and select “find unmarked links”
  • Ensure Tag structure shows <Link> then <Link-OBJR> then Content Box containing link text

Creative Commons-Some Rights Reserved

list items
List Items
  • List items can appear as ordered or unordered lists in the body of the document.
  • Ordered Lists contain numbers or letters
  • Unordered lists have bullets
  • Both types of lists utilize the same tags in a PDF.

Creative Commons-Some Rights Reserved

list tags
List Tags
  • According to the W3C Editor’s Draft:

The PDF specification defines list structure in section 14.8.4.3.3 (List Elements). The structure types for lists in PDF documents are:

  • L - the List tag, which contains one or more LI tags.
  • LI - the List Item tag. List item tags can contain LI_Labeland LI_Titletags.
  • LI_Label- the list item label. Contains distinguishing information such as a item number or bullet character.
  • LI_Title- the list item title. Contains list item content, or in the case of a nested list, it may contain additional List tag trees.

Creative Commons-Some Rights Reserved

list tags1
List Tags

Creative Commons-Some Rights Reserved

making scanned documents accessible
Making scanned documents accessible
  • Scan the document
  • Once the scan is complete use Document > OCR Text Recognition > Find first OCR suspect to look for problems in the conversion.
  • Correct any problems you find and repeat the process as necessary.
  • Add alt text to any graphic images.
  • Repair the structural elementals such as reading order.
  • Then run the accessibility check to see if anything else needs your attention.

Creative Commons-some Rights Reserved

scanned documents
Scanned Documents
  • OCR Process: If the PDF file is a scanned image of text, an Optical Character Recognition (OCR) process must be followed.
  • In Acrobat Pro 9.0 select Document > OCR Text Recognition > Recognize Text Using OCR... > then select all pages in document for conversion.
  • In Acrobat Pro 11.0 Select Tools > Text Recognition > Find all Suspects > In This File > Select “All Pages”

Creative Commons-some Rights Reserved

scanned documents ocr acrobat pro 11 0
Scanned Documents – OCR Acrobat Pro 11.0

Creative Commons-some Rights Reserved

scanned documents ocr verification
Scanned Documents - OCR Verification
  • Once OCR has been completed Tags must then be added to the document.
  • Once OCR conversion is complete each tagged element must be manually checked and verified.
  • If errors are found “actual text” fields in the tag properties must be updated with edited content.

Creative Commons-some Rights Reserved

scanned documents actual text
Scanned Documents - Actual Text

Creative Commons-some Rights Reserved

scanned documents ocr
Scanned Documents - OCR
  • Once you have run OCR on the document, tags must be added.
  • Demo: Letterpress sample.pdf

Creative Commons-some Rights Reserved

module 2 making fill able forms accessible
Module 2: Making fill-able forms accessible
  • Common types of form fields:
    • Text Entry Field
    • Checkbox
    • Radio Button:
      • Must have identical name and tooltip for single selection

Creative Commons-Some Rights Reserved

accessible forms
Accessible Forms

Steps:

  • Detect form fields automatically or add manually
  • Edit form field properties
  • Apply tag structure to the document
  • Associate form fields with text tags and ensure a proper reading order

Creative Commons-Some Rights Reserved

accessible forms step 1
Accessible Forms - Step 1
  • Detect form fields: Tools > Forms > Edit > Automatically Detect Form Fields
    • Not always beneficial to automatically detect form fields but may be useful for some documents.

Creative Commons-Some Rights Reserved

accessible forms step 2
Accessible Forms - Step 2
  • Edit form fields’ properties: name and tooltip, add additional form fields where necessary.

Creative Commons-Some Rights Reserved

accessible forms step 3
Accessible Forms - Step 3
  • Apply tag structure to the document with tags from Tools > Accessibility > Touch up reading order

Creative Commons-Some Rights Reserved

accessible forms step 4
Accessible Forms - Step 4
  • Associate form fields with text tags and ensure a proper reading order
    • Find tag from selection > find unmarked annotations

Creative Commons-Some Rights Reserved

accessible forms1
Accessible Forms
  • Demo Accessible Forms

Creative Commons-Some Rights Reserved

testing in jaws
Testing in JAWS
  • Common hot keys:
    • Insert + f5 : Show list of forms
    • Insert + f6 : show list of headings
    • Insert + f7 : show list of links
    • Insert + z : turn on quick keys
    • Arrow keys : navigate within page
    • H or shift + H : Navigate by heading
    • T or shift + T : Navigate by table
    • Ctrl+alt+arrow keys : Navigate within a table

Creative Commons-some Rights Reserved

thank you
Thank-you
  • Presented by:

Kirk Blackkblack@knowbility.org

Knowbility.org

http://www.knowbility.org

Creative Commons-some Rights Reserved