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Workshop on New NSF Requirements

This workshop, held on April 28, 2009, addresses the revised NSF Salary Policy affecting senior project personnel. The new rules limit salary compensation to two months of regular salary in a calendar year across all NSF awards. Any compensation exceeding this cap requires specific justification in proposals, which must be approved in advance. It also outlines the definitions and roles of Senior Project Personnel, emphasizing the importance of accurate effort reporting, particularly for faculty involved in multiple activities. The implications of these changes will be discussed in detail.

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Workshop on New NSF Requirements

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  1. Workshop on New NSF Requirements April 28, 2009

  2. New NSF Salary Policy • Prior policy limited salary compensation of senior project personnel totaling no more than two summer months across all of their NSF awards • New policy limits salary compensation for senior project personnel totaling no more than two months of their regular salary in any one year across all of their NSF awards. • Compensation in excess of two months must be specifically justified in the proposal and may not be charged unless approved in the award.

  3. Senior Project Personnel - Defined • Principal Investigators (including Co-Principal Investigators) and Faculty Associates • Faculty Associates are faculty members of the grantee institution who will participate in project being supported by NSF. • Definition includes non-ladder rank academic appointees, such as professional researchers, if they are serving as PI or Co-PI on an NSF grant. • Impacts NSF awards in which they are involved, but not serving as PI or Co-PI.

  4. NSF Salary Policy & Effort • NSF Office of Inspector General • 100% salary in a period = 100% effort in same period • Individuals may not be engaged in any activities other than the performance of work under the award. • Impact • Employees with multiple employment obligations to the university cannot charge 100% salary • Department chairs, Center Directors, etc. • Ladder-rank faculty during the summer when engaged in any activities other than research (writing proposals for new grants, teaching, committee service, outreach programs, etc.)

  5. NSF Salary Policy & Effort • Salary to be charged to sponsored awards should be based on reasonable estimates of planned effort. • NSF’s policy allows for various effort patterns, so long as the total salary for an individual across all NSF awards does not exceed two months.

  6. Yale University $7.6M Settlement • One Allegation Focused on Salary and Effort • Yale researchers certified time and effort reports to substantiate charging 100% of their summer salary to federal awards, but where the researchers had devoted significant effort to performing other, unrelated work.

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