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W&M Law School. Registered Student Organization Orientation 2012 - 2013. Useful Contacts. Within Law School Outside Law School. Useful Contacts Within the Law School. Seeking advice or participation? Dean Douglas Cassi Fritzius Vice Dean Combs Associate Dean Jackson. Dean Douglas.

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w m law school

W&M Law School

Registered Student Organization Orientation

2012 - 2013

useful contacts
Useful Contacts
  • Within Law School
  • Outside Law School
useful contacts within the law school
Useful ContactsWithin the Law School
  • Seeking advice or participation?
    • Dean Douglas
      • Cassi Fritzius
    • Vice Dean Combs
    • Associate Dean Jackson
useful contacts within the law school1
Useful Contacts within the Law School
  • Need help with...?
    • Associate Dean Hardy
    • Director Nancy Beach
    • Jaime Welch-Donahue
    • Whit Weidner/lawtec@wm.edu
    • Terri Lorincz
      • Susan Lynch
      • Lou Pulley
    • Gloria Todd
    • Lee Tankle
      • Sean Radomski, Kevin Elliker, Alden Hinds
useful contacts outside the law school
Useful Contacts Outside the Law School
  • Assistant Vice President Mark Constantine
  • Anita Hamlin
office of student affairs
Office of Student Affairs

Assistant Vice President Constantine

Anita Hamline

  • Organization E-mail
  • Organization Hanging File
  • Forms
our facility
Our Facility
  • Almost all Law School rooms/spaces can be used for student activities with these provisos:
    • The Faculty Room is reserved at all times for Faculty events
    • Alcohol may not be served until after 4:00 pm
      • and only with TIPS-trained students at the event
      • and only on the patio unless an exception is granted
      • and only with advanced permission
  • All reservations will be confirmed.
  • Any a/v needs, contact lawtec@wm.edu
our facility1
Our Facility
  • Furniture
    • May not be moved in the lobby
      • Except to move reception tables near the front doors
      • Except to set up catering or reception tables
      • The exits may not be blocked at any time
        • Ie, tables may not be placed in front of the front doors or patio doors
  • The facility must be returned to its normal arrangement at the conclusion of the event
advertising events
Advertising Events
  • Fliers may be posted
    • Only in the Student Lounge
    • Not on doors, walls, in restrooms
  • Message board (lobby plasma) only displays events on Master Calendar
  • MyLaw Announcements
  • Twice Weekly SBA
  • The Marshall-Wythe Press
  • Local newspaper
susan lynch accounting
Susan Lynch, Accounting
  • Located in room 104 in the Administrative Suite
  • All organizations must have
    • An organization budget
    • An event budget
  • Request funding by
    • Submitting proposal to SBA
    • SBA will pursue additional funding if approved
    • Or suggest options for additional funding
    • Do not go directly to the Dean
frequently used vendors
Frequently Used Vendors
  • Pizza Hut
  • Papa John’s
  • Sal’s
  • Florimonte’s
  • The Cheese Shop
  • Opus 9
check requests
Check Requests
  • Submit to Accounting no later than two weeks prior to need.
travel guidelines
Travel Guidelines
  • All travel must be pre-approved
  • Flight and train reservations can be made through Accounting
  • Driving requires a Student Driver Authorization Form
  • Van driving requires completion of a van safety course
  • All travel is subject to state per diem rates
travel reimbursements
Travel Reimbursements
  • Can only be made to individuals
  • Requires completion of the Funding Request and Reimbursement Form
  • Are limited to state per diems and student travel guidelines
  • Are made (at the earliest) three weeks following submission
  • Always requires original receipts and a copy of the credit card (if used for payment)
  • Generally, meals are not covered
expense reimbursements
Expense Reimbursements


  • Student name, W&M ID number, current address
  • Name of event and date
  • Itemized original receipt (and credit card receipt)
  • Copy of credit card (if used for purchase)
  • Meal reimbursements are subject to state guidelines and requires a list of attendees
common pitfalls
Common pitfalls
  • Mail
    • Stu Orgs must pay for postage
    • Express mail must be approved in advance
      • through Accounting
      • or, if a journal, Appropriate Support Staff
  • Purchasing
    • Limitations on what we can reimburse.
    • Always seek advanced approval for the purchase
    • We reimburse individuals only (not organizations)
common pitfalls1
Common Pitfalls
  • Funding
    • Not budgeting for the event
    • Not seeking funding sources early
    • Not submitting itemized receipts
    • Not submitting receipts within 15 days after the event
    • Requesting reimbursement to the organization (not individual)
    • Going to the Dean before...
      • Preparing a budget for the event AND
      • Seeking funding through the SBA
common pitfalls2
Common Pitfalls
  • Planning an event without checking the Dean’s calendar (if you wish the Dean to attend)
  • Planning an event without confirming date through Gloria Todd
  • Not returning the facility to normal condition following the event
  • Not obtaining travel authorization prior to the travel
student bar association
Student Bar Association
  • Lee Tankle, President
  • Sean Radomski, Vice President
  • Alden Hinds, Treasurer
  • Kevin Elliker, Secretary

When in doubt – ask!

  • Have a good Year!