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IPEDS Update. Janice Kelly-Reid Jamie Isaac RTI International RTI International is under contract to provide IPEDS support to the National Center for Education Statistics, U.S. Department of Education Adapted from the 2012 NEAIR presentation by Alli Bell, Colleen Lenihan, and Jamie Isaac.

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Ipeds update
IPEDS Update

Janice Kelly-Reid

Jamie Isaac

RTI International

RTI International is under contract to provide IPEDS support to the National Center for Education Statistics, U.S. Department of Education

Adapted from the 2012 NEAIR presentation by Alli Bell, Colleen Lenihan, and Jamie Isaac


Data Collection Reminders

2012-13 Data Collection

Looking Beyond 2012-13

DFR and Data Tools Update

IPEDS R&D Update: CMSS; TRP; NPEC; and Data Integration

IPEDS Staff and Contact Info

Ipeds reporting compliance
IPEDS Reporting Compliance

  • Mandatory IPEDS reporting for Title IV institutions

    • Timely and accurate

  • ED relies on institutions to report accurately, and nearly all do

    • Institutions sometimes identify misreporting and work with ED to correct data through Prior Year Revision (PYR) System

    • Revised data now in the Data Center (more later…)

  • ED is concerned about instances of intentional and significant misreporting

    • FSA may take administrative action

Report mapping registration fall period
Report Mapping – Registration/Fall Period

  • Why? IPEDS data integration project with FSA databases

  • What? To describe IPEDS reporting in terms of locations appearing on institution’s Title IV Program Participation Agreement (PPA)

  • IPEDS Reporting Maps

    • Last year, keyholders submitted reporting maps for their institution(s)

    • This year, keyholders are doing reporting maps again

    • PLAN: Starting next year, keyholders will verify mapping each year and only have to account for new locations on PPAs

Report mapping
Report Mapping

Lessons Learned

  • Not all PPAs are up-to-date

  • Keyholders may not be aware of current PPA data

  • Keyholders may need to work with campus financial aid office

  • Interest exists for both less, and more, consolidation in reporting relationships

Air ipeds web tutorials
AIR/IPEDS Web Tutorials

  • SHORT data submission tutorials based on key concepts needed for data reporting, rather than step-by-step. Available from:

    • Survey screens

    • Data Collection System Helpmenu

    • Data Provider Center

    • IPEDS website, Training & Outreach

    • AIR website


  • IPEDS listserv

    • >1,800 KHs and other interested individuals

    • Lively discussions

    • Thanks to those who chime in with answers

    • Sign up available from Data Provider Center

Prior year revision system
Prior Year Revision System

  • Components will be open for revision during their regular data collection period

    • Example: Revisions to the Student Financial Aid (SFA) component will need to be made during the winter collection period.

  • Data for the College Affordability and Transparency Center are pulled from the Prior Year Revision System

Origins of 2012 13 changes
Origins of 2012-13 Changes

  • Technical Review Panel (TRP)

    • Collecting Data on Distance Ed, 4/08

      • Institutional Characteristics, Completions, Fall Enrollment

    • Improvements to Completions, 12/09

    • Improvements to Human Resources, 6/10

  • 2010 Standard Occupational Classification (SOC)

  • NCES

    • Institutional Characteristics, Student Financial Aid

Ic sfa

  • IC in Fall

    • Collect cost data for 2012-13 only

    • Display cost data for 2011-12, 2010-11, 2009-10

    • Use PYR to revise 2011-12, 2010-11, 2009-10, 2008-09

  • SFA in Winter

    • Collect fin aid data for 2011-12 only

    • Display fin aid data for 2010-11, 2009-10

    • Use PYR to revise 2010-11, 2009-10, 2008-09

  • CATC 2013 Net Price

    • All data from 2011-12 PYR: 2010-11, 2009-10, 2008-09

Fall enrollment
Fall Enrollment

  • Distance Education

    • Add new screens to collect data on the # of students enrolled in any distance ed courses and the # enrolled exclusively in distance ed courses

      • Break out by level (undergraduate, graduate)

        Distance education course: A course in in which the instructional content is delivered exclusively via distance education. Note: Requirements for coming to campus for orientation, testing, or academic support services do not exclude a course from being classified as distance education.

Fall enrollment1
Fall Enrollment

  • For students enrolled exclusively in distance edcourses:

    • Break out by student location

      • In same state/jurisdictionas institution

      • In US but not in same state/jurisdiction

      • In US but state/jurisdiction unknown

      • Outside US

Hr and 2010 soc
HR and 2010 SOC

  • Changes to occupational categories on IPEDS Human Resources component to align with 2010 Standard Occupational Classification System

  • Institutions need to be ready to report in 2012-13 using the new categories

    • Each job at institution needs to be categorized according to 2010 SOC

Hr and 2010 soc1
HR and 2010 SOC

  • HR/SOC Information Center available on the IPEDS website, IPEDS Resources

  • 2010 SOC Definitions (PDF and Excel versions)

  • 2010 SOC Classifications Principles and Coding Guidelines

  • Comparison of New IPEDS Occupational Categories with Previous Categories

  • Web tutorials

  • FAQs

  • SOC Browse Tool

  • CUPA-HR Resource

Ipeds update

NOTE: Graduate Assistants are also reported separately by the following categories: Teaching; Research; Management; Business and Financial Operations; Computer, Engineering, and Science; Community Service, Legal, Arts, and Media; Library and Other Instructional Support; and Healthcare Practitioners and Technical.

Highlights of occupational category changes
Highlights of Occupational Category Changes the following categories:

  • Grouped by discipline instead of skill level

    • New: engineers, engineering techs all in 17-0000

    • Old: engineers in Other Profs, techs in Tech & Para

  • Loss of a lot of trend data

New hr component structure
New HR component structure…. the following categories:

  • Section names (EAP, Fall Staff) have been eliminated

  • For degree-granting institutions with 15+ full-time staff

    • Part A – Full-time instructional staff

    • Part B – Full-time non-instructional staff

    • Part G – Salaries of instructional and non-instructional staff

    • Parts D & E – Part-time instructional & non-instructional staff

    • Part H – New hires

Screening questions
Screening Questions the following categories:

  • NEW: (degree-granting) Does your institution have graduate assistants?

  • NEW: Does your institution have a tenure system?

    • NEW: 3 new non-tenure track/no tenure system categories:

      • Multi-year contract

      • Annual contract

      • Less than annual contract

    • Used in Parts A, B, E

Part a degree granting 15
Part A (degree-granting 15+) the following categories:

  • Full-time instructional staff

    • R/E (optional) and Gender (-or- totals) by rank, tenure

    • NEW: Part A does not include Research, Public Service; those categories are in Part B as 2 separate categories

    • Tenure status by medical/nonmedical

      • NEW: functions – report instructional staff by

        • credit

        • noncredit

        • combination

Part b degree granting
Part B (degree-granting) the following categories:

  • Full-time non-instructional staff

    • R/E (optional) and Gender by occupational category

      • NEW: Research, public service staff are here now, as separate categories

    • Tenure by occupational category by medical/nonmedical

Part g degree granting
Part G (degree-granting) the following categories:

  • Salary outlays

    • Instructional staff

      • NEW: eliminate contract length differentiation

      • NEW: add column after salary outlays to collect # of months covered by salary outlays

        • To calculate weighted monthly average salary

        • NEW: worksheet to help calculate # of staff reported and total # of months covered

    • NEW: Non-instructional staff

      • Total salary outlays by occupational category

Part d degree granting
Part D (degree-granting) the following categories:

  • Part-time staff

    • R/E (optional) and Gender (-or- totals) by occupational category

    • R/E (optional) and Gender (-or- totals) for grad assts

      • NEW: grad asst categories

        • Teaching

        • Research

        • Management

        • Business & Financial Operations

        • Computer, Engineering, & Science

        • Community Service, Legal, Arts, & Media

        • Library & Instructional Support

        • Healthcare Practitioners & Technical

Part e degree granting
Part E (degree-granting) the following categories:

  • Part-time

    • Tenure by occupational category by medical/nonmedical

      • NEW: functions – report instructional staff by

        • credit

        • noncredit

        • combination

The rest
The Rest…. the following categories:

Part C – Summaries of Parts A, B

Part F – Summaries of Parts D, E

Part H – New Hires – unchanged

Hr concerns
HR Concerns the following categories:

  • Issues commonly being raised with the Help Desk:

    • Unfamiliar with the survey– uncertain how to proceed.

      • Suggestion: Review the survey form, and read the instructions thoroughly.

    • Uncertain how to categorize staff and/or uncertain how to use the SOC codes, e.g., Institutional Researcher.

      • Suggestion: Become familiar with 2010 SOC codes and how they relate to IPEDS categories.

      • Suggestion: Use the SOC Browse tool to locate SOC codes. Use the CUPA descriptions and other resources available under the HR/SOC Information Center.

Looking beyond 2012 13
Looking Beyond the following categories: 2012-13

Changes to ipeds for 2013 14
Changes the following categories: to IPEDS for 2013-14

  • Timing changes only. There are NO proposed changes to the actual data collected!

    • GR, GR200 will become Winter surveys

    • Prior year cost of attendance will now be revisable in the current year SFA component, rather than being revisable in the Prior Year Revision system.

2013 14 data collection calendar
2013-14 Data Collection Calendar the following categories:

Proposed changes to ipeds for 2014 15 and beyond
Proposed Changes to IPEDS for the following categories: 2014-15 and Beyond

  • Will be included in next OMB clearance

    • For 2014-15, 2015-16, and 2016-17

  • If approved, proposed changes to IPEDS will be implemented starting in data collection year2014-15

    • Preview screens available 2013-14

Proposed changes to ipeds so far for 2014 15 and beyond
Proposed Changes to IPEDS (so far) the following categories: for 2014-15 and Beyond

  • Changes resulting from TRPs

    • Collect information which would replace the current Academic libraries survey

    • Collect information on veterans benefits, including financial aid received by veterans

    • Collect additional information on student outcomes, including part-time and non-first-time students

    • Collect additional financial information from private-for-profit institutions (e.g. data that are comparable to public and private-not-for-profit institutions)

Dfr and data tools update
DFR and Data Tools Update the following categories:

Data feedback reports dfr
Data Feedback Reports (DFR) the following categories:

The 2012 DFR used IPEDS data submitted in 2011-12, and was emailed to KHs and mailed to CEOs in 10/2012

DFRs from 2005 through 2012 are available in the Data Center. Use ExPT for additional reportsand/or additional comparison groups

Email for additional copy of DFR available on the Institution Identification screen

For the 2013 DFR, custom comparison groups can be submitted (using the data collection system), through mid-June of 2013

Data use tools

Data Use Tools the following categories:

College navigator
College Navigator the following categories:

  • NEW this past fall

    • Search by “Distance learning only”

    • Net Price Calculator URLs

    • HR Data

    • Link to College Affordability & Transparency Center (CATC)

  • NEW this spring

    • Fall 2012 data collection now available

    • Distance Education added to the program search functionality

    • Programs/major tab now identifies degrees/programs offered via Distance Education.

    • Undergraduate and graduate distance education offerings are now listed under the General information tab

New data release procedures
New Data Release Procedures the following categories:

  • 3 stages for quick release via Data Center

  • No logins necessary for data use

  • Still need Power User login for uploading to Data Center

  • Procedures posted on IPEDS website under Resources

Data center enhancements
Data Center Enhancements the following categories:

  • Recent enhancements include:

    • Variables are now color coded to identify the type of variable (continuous, categorical and alpha/string)

    • When using the “compare individual institutions” function, there is now an option to include a list of values and value labels for all of the categorical variables in your downloaded file

    • As of 2/21/13, the most recent SFA, GR, GR 200, EF, and Finance data are now available in the Data Center. These data were reported to IPEDS in 2011-12.

New ipeds data release policy
New IPEDS Data Release Policy the following categories:

  • Preliminary

    • Data have been edited but are subject to further NCES quality control procedures

    • Imputed data for nonresponding institutions are not included

    • First Look publication released

  • Provisional

    • Data have undergone all NCES data quality control procedures

    • Data are imputed for nonresponding institutions

    • First Look publication reissued

  • Final

    • Data include revisions to provisional data that have been made by institutions during the subsequent data collection year

College score card
College Score Card the following categories:

A White House initiative, launched in February 2012. It uses IPEDS data, along with other data.


Nces datalab
NCES the following categories: DataLab

  • IPEDS Tables Library

    • Link from Data Center, home page

    • Sample survey tables available, too

  • IPEDS Analytics: Delta Cost Project Database

    • 2010 update posted 8/14/12

  • http://nces.ed.gov/datalab

Ipeds trend generator
IPEDS Trend Generator the following categories:

  • NEW! View Trends

    • Create trends for selected IPEDS data

      • National, by region, by state

      • Institutional and student characteristics

    • Export and

      print data

Ipeds r d an update on npec trps
IPEDS R&D: the following categories: An Update on NPEC & TRPs

Committee on Measures of Student Success

IPEDS Technical Review Panel

National Postsecondary Education Cooperative

Data Integration Efforts and Tools

About cmss
About CMSS the following categories:

Established by the HEOA to advise the Secretary of Education in assisting 2-year degree-granting institutions in meeting the graduation rate disclosure requirements in the Act

Submitted its final report to the Secretary in December 2011: http://www2.ed.gov/about/bdscomm/list/acmss.html

Ed action plan
ED Action Plan the following categories:

Department’s Action Plan released April 2012http://www.ed.gov/edblogs/ous/initiatives

Focus: Wider scope of outcomes for a wider group of students at all institutions

Different offices within the Department responsible for activities within the plan

Ed action plan1
ED Action Plan the following categories:

  • IPEDS-related activities in the action plan

    • More comprehensive measures of success for a broader group of students

      • Outcomes for part-time students

      • Outcomes for non-first-time students

    • Clarification of IPEDS definitions

Ed action plan2
ED Action Plan the following categories:

  • Activities will be implemented under the Department’s current authority and using existing processes

    • Process for proposing changes to IPEDS

      • Technical Review Panel

      • Office of Management and Budget (OMB) Clearance

Ipeds technical review panel trp
IPEDS Technical Review Panel (TRP) the following categories:

What is the ipeds trp
What Is the IPEDS TRP? the following categories:

  • Group of technical experts that meets ~3x/yr to:

    • Implement legislation and regulations into IPEDS

    • Address emerging areas of concern

    • Decrease reporting burden and retain federal data necessary for policy making and analysis

  • Meetings conducted by RTI International

  • TRP Website, hosted by RTI (IPEDSNewsroom)

    • Summaries of meetings and calls for comment

    • Dates for upcoming meetings

Recent and upcoming trp meetings
Recent the following categories: and Upcoming TRP Meetings

  • Summaries available at TRP website (IPEDS Newsroom)

Role of npec
Role of NPEC the following categories:

  • Promote the quality, comparability, and utility of postsecondary data and information that support policy development at the federal, state, and institution levels

  • NCES has assigned NPEC responsibility for developing a research & development agenda for IPEDS in support of its mission

    • Lead/serve on working groups to explore specific R&D topics

    • Serve on the IPEDS Technical Review Panel

  • http://nces.ed.gov/npec

What is npec
What is NPEC? the following categories:

  • Group of 15 members

    • Six representatives: ACE, NAICU, AASCU, APLU, APSCU, and AACC

    • Nine representatives:

      • a non-profit college

      • a for-profit college

      • a community college

      • a public 4-year college

      • a regional organization (e.g., SREB, WICHE, MHEC)

      • a data user group (e.g., TICAS, IHEP)

      • a state higher ed agency or system

      • a community college system

      • a state independent college association

    • Ex-officio representation by AIR and SHEEO

  • Staffed and supported by NCES

    • Support for related contractual R&D work

Npec members
NPEC Members the following categories:

2012 npec publications
2012 NPEC Publications the following categories:

  • Released:

    • Information Required to Be Disclosed Under the Higher Education Act of 1965: Suggestions for Dissemination – A Supplemental Report

    • Suggestions for Improvements to the Student-to-Faculty Ratio in IPEDS

    • Full-Time Equivalent for Graduate and Doctor’s-Professional Practice Students

    • IPEDS Data for Graduate-Only Institutions

    • Systems of Postsecondary Education Institutions Reported in the IPEDS Institutional Characteristics Survey

    • Student and Guidance Counselor Feedback on the College Navigator Website

    • Defining and Reporting Subbaccalaureate Certificates in IPEDS (working group report)

Npec publications
NPEC the following categories: Publications

  • Forthcoming:

    • Improving Survey Materials for IPEDS Program Reporters

    • Examining the Impact of the New Race/Ethnicity Categories on IPEDS Reporting

    • College Representative and Consumer Feedback on Institutional Disclosure Requirements Under the Higher Education Act of 1965, as Amended

Npec working groups projects
NPEC Working Groups & Projects the following categories:

  • Working Groups

    • Campus Safety and Security and Athletics Reporting

    • Institutional Groupings

  • Other Projects

    • Consumer information disclosure template

    • IPEDS data aggregation tool

    • NPEC Research and Dissertation Grant Program

Data integration and tools
Data Integration the following categories: and Tools

Data integration efforts
Data Integration Efforts the following categories:

  • Working with ED’s Federal Student Aid (FSA) and with Veterans Affairs

  • Data Merging Tool

    • Link publicly available data from IPEDS and FSA

    • Utilizes IPEDS Reporting Maps (link IPEDS reporting to Title IV Program Participation Agreements)

    • Expected release in 2013

  • IPEDS Reporting Maps

    • Last year, keyholders submitted report mapping for their institution(s)

    • This year, keyholders did report mapping again

    • PLAN: Starting next year, keyholders will verify mapping each year and only have to account for new locations on PPAs

Ipeds staff
IPEDS Staff the following categories:

Ipeds staff1
IPEDS Staff the following categories:

  • Acting Program Director (since May of 2012)

    • Jessica Shedd – jessica.shedd@ed.gov

Ipeds staff2
IPEDS Staff the following categories:

  • Data Collection Team

    • Jan Plotczyk, Team Leader – janice.plotczyk@ed.gov

    • Alli Bell – allison.bell@ed.gov

      • Fall Enrollment (EF) and Graduation Rates (GR and GR200), and Data Feedback Report (DFR)

    • Tara Lawley – tara.lawley@ed.gov

      • Institutional Characteristics (IC and IC-H) , Student Financial Aid (SFA), universe, and report mapping

    • Colleen Lenihan – colleen.lenihan@ed.gov

      • 12-month Enrollment (E12), Finance (F), and IPEDS Analytics: Delta Cost Project database liaison

    • Jan Plotczyk (acting)

      • Human Resources (HR), Completions (C)

Ipeds staff3
IPEDS Staff the following categories:

  • Data Dissemination Team

    • Sam Barbett, Team Leader – samuel.barbett@ed.gov

      • Data quality and dissemination, Data Center, College Navigator

    • Andrew Mary – andrew.mary@ed.gov

      • Publications, data quality and dissemination specialist

  • R&D, Training and Outreach Team

    • Jessica Shedd, Team Leader (Acting IPEDS Program Director)

      • Training and outreach

    • Matt Greene – matthew.greene@ed.gov

      • Data integration, Office of Federal Student Aid (FSA) liaison

Ipeds contractor staff
IPEDS Contractor Staff the following categories:

  • Project Director

    • Janice Kelly-Reid – jrk@rti.org

  • Data Collection Team

    • Jamie Isaac, Task Leader – isaac@rti.org

    • Amy Barmer – abarmer@rti.org

    • Jennifer Mize – jmize@rti.org

    • IPEDS Help Desk – ipedshelp@rti.org

    • IPEDS Data Tools Help Desk – ipedstools@rti.org

Questions? the following categories: