1. An Overview to Procurement  CHS,TASH                                                                                                                                                    Oct 2021 TASH                Oct 2021 Diress T

2. Why should we  Procure?

3.                        BRAINSTORMING Do you Know This? Procurement  Vs Purchasing Supply Chain Vs Logistics

4.                              CONTENTS

5. Policy and  principle WHY Policy ? • Sets out general principle that shall govern the procurement on behalf of the organization • Establish a  framework of decision making • Aim is to value for money and follow a clear and consistent approach is applied • Scope of Application • Employees, officers, CED and all who directly or indirectly involved in the process

6.               …. • Value money • Clear and consistent • Scope • Establish Framework

7.        What are the principles? • Value for Money (VFM)- Total cost, quality and fit for purpose • Accountability, integrity and transparency • Fairness and effective competition • Should fulfil the best interest of  procuring organization •  Exception: Emergency purchase and crisis ,known sole provider

8.                    Ethics

9. Should we Take RISK? Risk Taking Vs Averting

10.                 Risk Management Creates and protects value • Is an integral part of all organizational processes • Is part of decision-making • Explicitly addresses uncertainty • Is systematic, structured and timely • Is based on the best available information • Is transparent and inclusive

12.      Planning Procurement Consolidated Procurement plan should: • Gather essential data usually consumption data and few morbidity data • In our case it begins January ( Previous year) • Assumptions also incorporated considering consumption pattern ( Expert Decision) • Review period is decided ( 6-12 months) • Appropriate projection for cost and future demand must be sufficiently reviewed • There is always uncertainties/ Contingency plan and finally the document presented for budget allocation

13.    Cont..... Insufficient budgets then down size purchase based on VEN category of products and cost (ABC)

14.       PROCUMENT  PROCESS • Step 1: identify what’s needed        Data collected from: Service Units, Central WHs, DUs and Dpts • Step 2: submit a purchase request    If approved it turned into Purchase Order  or Denied must be explained the reason why it is rejected • Step 3: assess and select vendors         Approved Vendor catalogue or Invite     • Step 4: negotiate price and terms:- Total costs of acquisition and Delivery Times • Step 5: create a purchase order:- Legally binding agreement (Spec, price, terms and conditions and other  obligations • Step 6: receive and inspect the delivered goods: made by store manager and committee •  Step 7: Reconcile document against Products           1. Purchase Order          2. Packing Slips            3. Invoices • Step 8: Record keeping

17. Thank You