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Doing Business with Government March 22, 2011 Holiday Inn, Kitchener. Who is the Cooperative Purchasing Group of Waterloo Region?.

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doing business with government march 22 2011 holiday inn kitchener
Doing Business with Government

March 22, 2011

Holiday Inn, Kitchener

who is the cooperative purchasing group of waterloo region
Who is the Cooperative Purchasing Group of Waterloo Region?

The Cooperative Purchasing Group of Waterloo Region (CPGWR) represents tax-supported institutions and commissions within and around the Regional Municipality of Waterloo.

The intent of the cooperative is to maximize value for the taxpayer by working together to promote efficiency and economy in the areas of purchasing and materials management through enhanced communication tools, process standardization and resource sharing between the participating agencies

Together we purchase more then $30 million dollars in shared contracts.

examples of shared contracts which are currently cooperatively purchased
Cleaning Supplies

Photocopiers

Toner Cartridges

Nursery Sod

Fuel

Road Salt

Electrical Supplies

First Aid Supplies

Stationery

Pool Chemicals

Document Destruction

Water Meters

Traffic Paint

Manhole/ Catch basin Covers

Sod

Fertilizer

Paper

Propane

Sign Blanks

Examples of Shared Contractswhich are currently cooperatively purchased
we are diverse and driven
We are Diverse and Driven!

Currently, the CPGWR has 26 participating agencies.

The CPGWR agencies also collaborate with the Guelph Cooperative and the Halton Cooperative Purchasing Group.

The Cooperative has identified key components to its strategic plan including working to increase participation, coordination and leadership in contracts by promoting communication between the agencies and identifying possible contract opportunities as well as facilitating educational opportunities such as hosting the 2011 Ontario Public Buyers Conference

regional and municipal governments
Regional and Municipal Governments

Regional Government

Region of Waterloo County of Brant

Municipal Government agencies include:

City of Brantford Township of North Dumfries

City of Cambridge Township of Wilmot

City of Kitchener Township of Wellesley

City of Waterloo Township of Woolwich

academic agencies
Academic Agencies
  • Conestoga College
  • University of Waterloo
  • Upper Grand District School Board (Guelph)
  • Wilfrid Laurier University
  • Waterloo Catholic District School Board (WCDSB)
  • Waterloo Region District School Board (WRDSB)
  • Student Transportation Services (div. of WRDSB / WCDSB)
other agencies that are members of the cpgwr
Other agencies that are members of the CPGWR:
  • Cambridge Public Library
  • Kitchener Public Library
  • Waterloo Public Library
  • Cambridge and North Dumfries Hydro Electric Company
  • Waterloo North Hydro
  • Waterloo Wellington Community Care Access Center (Kitchener)
  • Hospice Wellington (Guelph)
  • Grand River Conservation Authority (Cambridge)
  • Waterloo Regional Police Service
overview of purchasing bylaws and guidelines
Overview of Purchasing Bylaws and Guidelines

The participating agencies are governed by various boards / councils / trustees which develop purchasing bylaws and guidelines which govern how each agency purchases.

Bylaws and policies direct how and when bid opportunities are advertised.

When a need is identified, by more then two agencies, which can be a cooperative purchase (shared contract), one agency will be designated as the Lead agency. The Lead agency is the organization that will develop and advertise the bid opportunity.

dollar thresholds for when bid opportunities are advertised
Dollar Thresholds for when Bid Opportunities are Advertised
  • Greater then $100,000

Region of Waterloo City of Cambridge

Waterloo Region District School Board Cambridge Public Library

Waterloo Public Library Waterloo North Hydro

Waterloo Regional Police Service Conestoga College

Waterloo Catholic District School Board Upper Grand District School Board Wilfrid Laurier University

University of Waterloo

Waterloo Wellington Community Care Access Center

Student Transportation Services (div. of WRDSB / WCDSB)

  • Greater then $75,000

Grand River Conservation Authority

  • Greater then $50,000

Township of Wilmot Township of Wellesley Township of Woolwich

dollar thresholds for when bid opportunities are advertised1
Dollar Thresholds for when Bid Opportunities are Advertised
  • Greater then $25,000

Brant County

City of Brantford

  • Greater then $20,000

City of Kitchener

City of Waterloo

  • Greater then $10,000

Township of North Dumfries

What happens to the spend below the advertised threshold?

Most participating agencies encourage staff to gather three informal quotes

and the award decision is then made at the Division level

where to find bid opportunities
Where to find bid opportunities?

The following agencies post bid opportunities on their own websites:

Brant County Region of Waterloo

City of Brantford Township of North Dumfries

City of Cambridge Township of Wilmot

City of Kitchener Township of Wellesley

City of Waterloo Township of Woolwich

Conestoga College Grand River Conservation Authority

Waterloo Wellington Community Care Access Center

Links to all of these websites are on the CPGWR website www.cpgwr.ca

where to find bid opportunities1
Where to find bid opportunities?

Ontario Public Buyers Association website www.opba.ca

Region of Waterloo City of Cambridge City of Waterloo

where to find bid opportunities2
Where to find bid opportunities?

www.merx.ca

Wilfrid Laurier University

Waterloo Region District School Board

Cambridge Public Library

Student Transportation Services (div. of WRDSB / WCDSB)

University of Waterloo

www.biddingo.com

Waterloo Region District School Board

Upper Grand School Board

Waterloo Catholic District School Board