Offering Automation for Environmental Reporting

1. Offering Automation forEnvironmental Reporting EPRI CEM User Group Meeting San Diego, CA May 14, 2003 Michele Wockenfuss & Martin W. Husk EPA’s Clean Air Markets Division (CAMD)

2. Overview • CAMD Re-engineering Project: Introduction of Improved Automation • Old CAMD Environment • Improvements Available Now • Next Steps • We Need Your Help

3. CAMD Re-engineering Project: Introduction of Improved Automation • Reasons for Re-engineering CAMD: • Provide affected industry better ways to comply with programs • Improve the way work is done (save time & $) • Shift focus from processing data to quality assuring data • Provide our partners and the public easier access to data • Take advantage of new technology

4. Old CAMD Environment • Applications and data stored on various platforms with largely manual cross- communication • Duplicate data needed to support various functions • Paper forms are used to meet some requirements • Multiple applications provided to quality assure and submit data

5. Old CAMD Environment • Three-step process to finalize emissions (ETS feedback, MDC feedback, audit feedback) • Major application coded partially in ‘old school’ programming languages • Processing costs are high

6. Vision for CAMDInformation Technology • Web-Based Processing for many activities • Single, interactive approach to meet program requirements • Using the Internet so affected industry can have one-stop-shopping • Quality assurance before data is received • Single Database to collect & distribute data • One place to get all data • Easy access for query and analysis

7. Improvements Available Now

8. CAMD Business System • Launched on March 11 • Web application on the CAMD web site for affected industry • Beginning of ‘one-stop-shopping’ to meet program requirements • On-line Allowance Transfer System (OATS) integrated into application • Provides a single database for basic facility/unit data

9. CAMD Business System (cont.) • Paper forms become optional for: • Certificate of Representation (Acid Rain Program) • Account Certificate of Representative (NOx Budget Trading Program) • Retired Unit Exemption (Acid Rain Program) • New Unit Exemption (Acid Rain Program) • Allowance Transfer Form (all programs)

10. CAMD Business System (cont.) • Affected industry can use the Web to: • Add/edit facility and unit data • Identify representatives (responsible person) for a facility/unit • Exempt units from the Acid Rain Program • Transfer allowances for any program • Determine if a unit is affected by the Acid Rain Program

11. CAMD Business System (cont.) • Affected industry user can use the Web to (cont.): • Identify industry people EPA can call with program questions • Find out who at EPA/State to call with program questions • Edit the personal information (address, phone, e-mail, etc.) of industry persons • Designate agents to act on behalf of the representative to perform the above functions

12. Benefits of the CAMD Business System • Industry personnel can take ownership of updating their data • Faster process than paper forms • Use of agents to act on behalf of the representative • Secure environment • It is easy to use!

13. Getting Started with the CAMD Business System • Primary representative registers at www.epa.gov/airmarkets/business/index.html (click on ‘register’ link) • Primary representative receives e-mail to call CAMD for ID and password • Primary representative logs on to the system, certifies, and identifies agents • Agents receive e-mail to call CAMD for ID and password

14. Getting Started with the CAMD Business System (cont.) • Primary representative or agent can use the system to do whatever is needed • Existing alternate representatives can call CAMD for and ID and password • Primary representatives or agents can identify new alternates using the system • New alternate representatives receive an e-mail to call CAMD for an ID and password

15. Many are using the CAMD Business System • A total of 323 users logged on to the system between March 11 to April 4 • In the same time frame, the following transactions were completed: • 58 updates to personal information • 131 changes to representatives • 22 additions/edits to facility unit/data

16. Visit Our Booth to See What’s New • The following applications are being shown: • CAMD Business System • Data and Maps • ETS-FTP

17. Next Steps • Public Access to Data • Web-Based Processing Initiatives • Emissions Tracking System (ETS) and Monitoring Data Checking (MDC) software

18. Public Access to Data • Launched web query tool in September 2002 • Ability to run “canned” reports or refined query • Provide access to emissions and facility data • Hourly, monthly, quarterly ozone season for 1995 through 2001 • Annual for 1980, 1985, 1990, 1995 through 2001

19. Public Access to Data (cont.) • Will be enhanced to include • Graphing capabilities • Access to source management data • Additional emissions data • Enhancements will be added throughout the year

20. Web-Based Processing Initiatives • Next version of CAMD Business System • Ability to complete some compliance forms on-line • Comments and suggestions from users • Read and limited update ability for States and EPA Regions

21. ETS and MDC • Current process • Multiple tools available to check data • Multiple tools needed to submit data • Multiple sets of feedback

22. ETS and MDC (cont.) • Improve current process • Re-engineering effort underway • Developing “vision” for how future process will work

23. ETS and MDC (cont.) • Future Process • Ability for industry user to run all checks (ETS/MDC) on PC prior to submitting file • Provide one set of feedback • Identify and correct errors before submitting file

24. Conclusion • CAMD is working to provide more flexible submission options • CAMD Business System is the first step in the process • More improvements are on the way • CAMD needs your input to make sure we design the best solutions for future improvements • Visit us at the booth in the Exhibit area