How to Deliver a Presentation? - PowerPoint PPT Presentation

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  1. How to Deliver aPresentation? What a Speaker Should / Should Not Do? Doncho Minkov Telerik Corporation www.telerik.com

  2. Table of Contents • Preparation • Presenting • Common Mistakes • Presenter's Tools • How to Make Demo? • How to Demonstrate a Tool? • Tips and Tricks for a Better Technical Training

  3. What is a Speaker / Trainer? • A teacher? • A mentor? • A Beast Master? • The trainer is all of these things • The trainer should have • Loud voice • Correct pronunciation • Ability to talk in front of a public without the fear of questions or misunderstanding • A professional in the sphere he/she is talking

  4. Preparation Before the Presentation

  5. Preparation • A speaker should always be prepared for the presentation • For a junior speaker this may take up to 7-8 hours • Depending on the length and content of the presentation • More experienced speakers can improvise • Not recommended • Familiarity with the examples is always a plus • Better to know what is coming next

  6. Preparation (2) • A speaker should be able to answer any questionrelated to the presented subject • Sometimes speakers are asked questions they cannot answer • Do not say "I don't know" • Say "Lets ask Google" instead and show the students how to work efficiently with Google • Google skills are 'must have' nowadays • You could say "I will check and will answer at the next lesson"

  7. Preparation (3) • When some parts of the presentation are unclear for the speaker, he has two choices • Learn the unknown material • Just remove the unclear parts (when possible) • Be sure to examine as much as possible the expertise level of the audience • Some audiences will like a more detailed (theoretical) presentation • Some will prefer more practical with lots of real-life examples

  8. Presenting What to Do in Front of the Students?

  9. Speaking • Speak very loud and clear • Make sure the ending of a sentence is obvious • Don't speak too fast, neither too slow • Just speaks normally • After finishing a section say something introducing the new section • 'And now we are done with the int primitive data type, lets move on with the char data type' • Uses as less as possible jargon phrases • Except intentionally, e.g. when telling a joke

  10. Monotonousness • Monotonousness makes people sleepy • If you feel the audience is falling asleep • Change the level and intonation of your voice • A good way to control the monotonousness of your voice / prevent people from sleeping • Try to tell a joke • Show something extraordinary • Ask a question • No matter how stupid it is, its purpose is to wake the audience

  11. Explanation • Ask yourself "Who is my audience?" • Know your audience! • What level of expertise they have? • The speaker forget that a certain thing is obvious to him/her • Just explain it as simple and understandable as possible • When a 'smart guy' tries to mess with you • Quick thinking and improvising are the best way to escape

  12. Confidence • You should always remember • You are "the speaker", "the expert", "the guru" • The students are here to listen to you • They have already respect for you • Your job is not to let them down

  13. Confidence (2) • A trainer should always be confident in what he / she is talking about • Do no use words and phrases like 'I don't know', 'I am not sure' • Instead exchange them with 'Lets ask Google' or "What do you think?" • Orwait for a student to answer or turn for help by accompanying trainers (if any) • An exception of the usage of these words is when they are used intentionally • When trying to make a joke

  14. Position • The trainer should be always placed in the middle of the room • Should be standing with face to the audience so that everybody can see him / her • Always look at the audience • Or just give an impression you are looking them • If you are too nervous you can look a little higher • If the speaker looks at the board the students start to feel like he is talking to someone else

  15. Following the Slides • Remember that slides are only to help you • It is better not to follow the slides exactly (word by word) • The slides should only point what to talk about • Most of the time the slides are not as full as it should be • Don't hurry up through the presentation • Wait for the appropriate slide to say the information about it • If you explain a thing that comes later, when the slide comes you will have nothing to say

  16. Other Hints • The trainer should be standing up with front to the audience • If you have something to show at the slides – show it using some of the tools • Avoid finger pointing • The presentation should not be funny • The slides do not need to contain jokes • It is the speaker's job to make it funny and interesting

  17. Common Mistakes During the Presentation

  18. The Speaker's "Must Not Do" • Top mistakes: • Silent voice • Speak too fast / too slow and/or unclear • Use of too much slang • Talk about complicated concepts when not necessary, e.g. • The presentation topic is "Introduction in HTML" • The presenter talks about DOM Hierarchies, Multi Browser Hacks, Debugging JavaScript

  19. The Most AnnoyingThings a Speaker Could Do • The students get annoyed when • The trainer is nervous, disorganised • The trainer is speaking monotonously instead of enthusiastic • The presentation is unfinished or not done well • Example: there are some images that are not only disconnected from the subject, but are ugly and with colouring not matching the template • The trainer sounds confused • Doesn't matter if he actually is or not, the students get what they see To here

  20. The Most Annoying Things a Trainer could do • The students get annoyed when • The trainer is nervous, disorganised • This comes with the time • Presenting the topic in front of the mirror gives some confidence and might help • The trainer is speaking monotonously instead of enthusiastic • The presentation is not finished or not done well • The trainer sounds confused

  21. The Most Annoying Things a Trainer could do • The students get annoyed when • The trainer is nervous, disorganised • The trainer is speaking monotonously instead of enthusiastic • Try smiling and changing the power of your voice • Telling a joke from time to time might help • The presentation is not finished or not done well • The trainer sounds confused

  22. The Most Annoying Things a Trainer could do • The students get annoyed when • The trainer is nervous, disorganised • The trainer is speaking monotonously instead of enthusiastic • The presentation is not finished or not done well • This is best resolved by asking for help from some of the more senior trainers • The trainer sounds confused

  23. The Most Annoying Things a Trainer could do • The students get annoyed when • The trainer is nervous, disorganised • The trainer is speaking monotonously instead of enthusiastic • The presentation is not finished or not done well • The trainer sounds confused • Avoided with practice • Get you husband, wife, girl/boyfriend and try to talk to them as they are students

  24. Trainer's Tools

  25. Know your Platform • Telerikers deliver the lecture using Windows and PowerPoint • There is no problem to use Linux or Mac if you are more accustomed to it • You should rearrange the presentation • OpenOffice messes PowerPoint presentations • But you will be more comfortable using your platform • It is always better to know how to run a given application

  26. Trainer's Tool • MicrosoftPowerPoint • PP has built-in tool for drawing and highlighting • Press F1 for details • ZoomIt • http://tinyurl.com/ZoomItDownload • Tool for zooming the screen • PowerPoint-like functionality for drawing • These tools works only on Windows • You should search for equivalents on the other platforms

  27. Trainer's Tools Live Demo

  28. How to Make Demo Demo Demonstration

  29. Demo Essentials • Key points when making a demo • Speak loudly and comprehensively • Make as much demos as you can • Doing only the premade demos is not enough • The trainees should see a demo from the scratch • The demo should be clearly visible by everybody in the room • Use ZoomIt or another magnifying software • Ask as many questions as you can • Questions like "Is this class name appropriate?", "Where is that exception thrown from?"

  30. How to Make a Demo • While making the demo the trainer should explain what he/she is doing • Talk during the whole demo • Sometimes it might seem pointless but it is not! • Explain simple things like: • "Now we will make a class, and what should we call it? Maybe CarShopBudget? Or just ShopBudget? What do you think?" • Asking questions during the demo is essential

  31. How to Make a Demo (2) • Make sure whether the following are Ok • Is the font large enough so that everybody can see what he/she is doing? • Do not use any hotkey shortcuts • Use the buttons or tell everybody what you are doing, i.e. the key combination • Makes the demo as slowly as he can and explain everything he does • When some button is about to be pressed • Magnify the button, highlight it, etc. • Everybody should see which buttons you press • Magnifying tool helps a lot

  32. How to Make a Demo (3) • When there is some time left unfilled (Visual Studio is loading) • Continue talking about things slightly connected to the subject • This is a way to prevent the audience from falling asleep

  33. How to Make Demo Live Demo

  34. How to Demonstrate a Tool

  35. Tool Demo Presentation • A presentation should always be available • A presentation should always be available • The presentation help both the trainer and the students • The trainer has table of contents so that he/she does not forget to show something • The student have a guideline to use later one • Not everything can be remembered on the moment • The presentation could not be detailed • Just some key points to follow

  36. The Tool Demonstration Itself • The tool demonstration should be as slowly and detailed as possible • If a button is clicked it should be pointed, magnified and/or highlighted • No shortcut hotkeys should be used • The student cannot see what you are pressing • Use the old-fashioned way with the Menu • If using a hotkeys you must say, write the key combination • If a question pops out, stop the demo, answer it, then continue with the demo

  37. How to Demonstrate a Tool Live Demo

  38. Tips and Tricks for a Better Technical Training

  39. Tips and Tricks • A trainer that gives examples from real life • Use div, because…. , use Dictionary when… • A trainer with real life experience is always better than one without • When a question pops out • The trainer should not only answer the question • He/she should show it if possible • Use Google if you don't know the answer • It very important to teach the students how to find a solution to their problem without help

  40. Tips and Tricks • When a question is repeat it out loud • That way everybody gets what is the question • We videotape each presentation and this way everything is documented • Bring water when delivering a lecture • The throat get dry from time to time • When somebody asks you a more complicated questionyou can drink from the water • This gives you precious three or four seconds to think about the question • Can also be used when a new slide comes out and you forget what to say

  41. Tips and Tricks for a Better Technical Training Live Demo

  42. Questions?