University of Colorado’s System Replacement Projects . Student Information System Degree Audit System. Current System . Has been in place since 1988 (since early ’90’s for degree audit).
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Student Information System
Degree Audit System
Characteristics of the course – lec/lab/rec, etc., core content, cr. hrs, enrollment history, etc.
Courses offered each semester
Course catalog descriptions
Specific classroom request for term
Ad hoc classroom schedulingFaculty/Course/Room Data includes:
A more user friendly system, so training should be easier
Ability for faculty and staff to view what students are viewing.
Easier to audit data.
Significant improvement in communications to students through:
Ability to set-up communication plans.
Automation of manual processes today.
More efficient means to track correspondence.
Potential for cell phone messaging, easier web/portal updates, pod casting and blogs.What can a new system do for us?Easier to use/more efficient
Student tracking of in-progress grades through instructor gradebook.
Course planner that allows students to integrate their plan with registration for the semester or into the future.
Ability for prospective students to view what courses might transfer in to CU.
Ability for students (as well as advisors and faculty) to get separate degree audits for courses still needed and courses completed.
Ability for the audit to find the shortest path to fill the greatest number of degree requirements.
Greater workflow in the portal which will require less running around.
Ability to register from the schedule planner.What could a new system do for us?For students -
On-line prerequisite checking at registration.
Better notification to the student if they are repeating a course they have already completed.
Student photo rosters for classes or advisees.
Use of workflow for processes such as change of grade, course proposal, late drop and add, etc.
Ability to predefine a template of courses students can take based upon major requirements, then link into registration.What can a new system do for us?Faculty/Advisors
Ability to schedule batch jobs daily without UMS assist.
Expiration dates on stops.
Improved user security to view or update student records.
Electronic transcript process using XML or PDF processing.
Integration with a common imaging system.
Ability to store multiple majors/minors/certificates
Multiple GPA’s can be stored.What can a new system do for us?Core Student offices
Greater flexibility and automation of billing.
True non-student (parent/relative/guardian) interaction on payments, account detail, refunds) through self-service.
Easier and more accurate setup of tuition and fee parms, finance charges, billing, stops, refunds.
Ability to award financial aid according to more complex rules and automate processing for more complex programs.
True third party billing processing.What can a new system do for us?Billing/Financial Aid -
The Administrative Streamlining Project (ASP) was launched in1996 to reengineer the university’s financial and HR processes, and implement Peoplesoft Finance and HRMS software. The focus was on reengineering with the system as a tool to accomplish that goal
Dave Makowski, Asst. VP for Computing and Information Systems –303-492-9156, firstname.lastname@example.org
Trish Pottersmith, Director, SIS Systems Development – 303-492-1971, email@example.com
Campus Project Liaisons
Boulder – Barb Todd, firstname.lastname@example.org, 303-492-2459
Colorado Springs – Steve Ellis, email@example.com, 719-262-3375
Denver – Teri Burleson, firstname.lastname@example.org, 303-556-2734 or Kaye Orten, email@example.com, 303-556-6153
HSC – Ingrid eschholz, firstname.lastname@example.org, 303-315-4352Contacts