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Improve your management Your opinion counts! Lunchtime meeting Thursday 2 June, 13.00-14.30 PowerPoint Presentation
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Improve your management Your opinion counts! Lunchtime meeting Thursday 2 June, 13.00-14.30
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  1. Improve your management Your opinion counts! Lunchtime meeting Thursday 2 June, 13.00-14.30 13.00 EuReforme: what are we aiming at & how far have we got? 13.35 Discussion 13.55 Next steps 14.15 Discussion 14.30 End 1

  2. C’est quoi? • Une association du personnel fondée en ‘98 • Objectifs : promouvoir réforme des institutions • Améliorer la gestion pour plus d’efficacité • 98-99: Responsabilité, Transparence, Qualité • Contributions task forces réforme et dialogue syndical • 2000 : R+T, Efficacité & Gestion changement • Suivi et commentaires, collaborations avec ADMIN • 1,600 personnes sur notre mailing list • surtout personnel de la Commission • syndicats, administration • personnel d’autres Institutions UE • professionnels de la gestion,“amis d’EuReforme” 2

  3. Objectifs 2005 • Promouvoir une amélioration de la gestion de la Commission pour : • permettre aux institutions d’atteindre leurs objectifs • améliorer efficacité et satisfaction du personnel • Démontrer aux collègues, partenaires externes et public que la Commission fournit des résultats • Utiliser les réformes de la Commission • Pas de changement du statut 3

  4. Le dialogue • Un site Web EuReforme ouvert à tous • Des sites externes (EurActiv, Europa. Digital) ont repris et commenté les “12 points” • Nos messages : • Nous sommes engagés auprès de nos institutions • Nous croyons en ce que nous faisons • Nous voulons rendre les Institutions plus efficaces • Mai ’05 : Article “Commission En Direct” • Réunion “Improve your management” 4

  5. EuReforme's Open Letter • Prepared in open process • email survey of 1,600 on mailing list • five meetings, open to all,publicised to all 1,600in Commission en Direct & on intranet • results consulted with all 1,600 • around 80 people took an active part • Result • philosophy of good management • 12 points to change the Commission 5

  6. Philosophy of Good Management • Leadership & Vision: • Define the Commission’s mission inmeaningful & inspiring terms • Procedures must be a repository of knowledge & good sense • should be widely-known practical principles, with individual responsibility for their implementation • Staff are our primary source of value: • Watchwords should be responsibility, trust, accountability, support & development • A good organisation listens to its staff 6

  7. EuReforme's 12 Points • Set out a vision of “Tomorrow’s Manager” • Set up an internal management consultancy service • Ensure that strategy leads to results • Consult on ideas, not just on final products • Re-vitalize the e-Commission agenda 7

  8. EuReforme's 12 Points(2) • Ensure transparent recruitment, based on the skills required for the job • Value & develop everyone’s skills • Use Assessment Centres for management appointments • Create a Leadership and Management Development Programme • Establish the principle that all Units should be organised in small teams • Discuss appraisal separately from promotion & integrate 360º evaluation 8

  9. EuReforme's 12 Points(3) • Improve access to and retrieval of the institution’s knowledge 9

  10. Official reaction so far • Meeting and letter from President Barroso's Deputy Head of Cabinet • welcoming initiative • President interested in simplification • talk to Kallas Cabinet & DG Admin • first meeting held on 10 May • Interest from other Commissioners • Participation in DG Admin reviews • of CDR • of HR policy 10

  11. Your support • Join our mailing list • Give us your feedback • Tell us about progress • Help us to make change happen 11

  12. Your support:(2) • Four areas where we are lookingfor help: • simplification (management philosophy 2) • internal management consultancy service (point 3) • e-Commission (point 5) • communication reflex (thirteenth point!) 12

  13. Simplification Objective: show the administration what procedures mean in practice Method: a group of volunteers will document the steps needed and time taken for some common activities (paying a bill, going on mission…) Interested? contact Paul Hodson (TREN) 13

  14. InternalManagement ConsultancyService • Ideas on how to implement it • Ideas on who could be our sponsors • Contact Sean Greenaway 14

  15. e-Commission • Will contact Vice-President Kallas + DG DIGIT • Ideas on how to make it happen • Ideas on who can help • Contact Stephen Collins 15

  16. A communication reflexcontact: Nico Keppens • 13th point …but omnipresent • Be good and tell it (public relations) • Be good • All stakeholders important to achieve the goals • Internal communication  external communication 16

  17. A communication reflex (2) • Win-win situation • Staff motivated  pleasure/results • Public informed  resources, co-operation • Everybody’s responsibility … • Don’t sit back • Small steps  mentality change • Give/accept ideas • Not necessarily expensive/external • Involve your own environment(family, friends …) 17

  18. And now ? • More information: http://go.to/eureforme • Your proposals can be sent to: eureforme@cec.eu.int (= EC EuReforme) 18