CONTENT • RELEVANT LOCAL SCIENTIFIC REPRESENTATION • CONFERENCE THEME • LOCAL STAKEHOLDERS • CONGRESS VENUE: CLARION CONGRESS HOTEL PRAGUE • FINANCIALS • ACCOMMODATION IN PRAGUE • SOCIAL PROGRAMME • WHY PRAGUE, CZECH REPUBLIC? • CONCLUSION
CONFERENCE TOPIC OBRÁZEK BUDE VYBRÁN DLE ZVOLENÉHO TÉMATU
CONGRESS PREPARATIONS • The first steps, such as creation of LOC and acquisition of the support from the institutional, public, academic and governmental authorities, have already been taken within the framework of the preparation of the candidacy bid for IAGA 2017. • The involved institutions have already started the discussion about the preselected congress topic. • The appointed LOC is ready to start assisting to the IAGA with all further requirements regarding the BID evaluation.
LOCAL AUSPICES Prague Convention Bureau www.pragueconvention.cz CzechTourism www.czechtourism.cz City of Prague www.cityofprague.cz Czech Airlines www.csa.cz
LOCAL SUPPORT Prague Convention Bureau www.pragueconvention.cz CzechTourism www.czechtourism.cz CZECH-IN, Professional Congress Organiser www.czech-in.cz
CZECH-IN – PRESELECTED PCO • Founded in:2002 • Business Activity: Congress, Event and Association Management • Annually organizes:10Congresses and 40 Conferences • Nr. of delegates per year: more than 15000 • Employees: 32 full time staff, 15 freelance staff • Based in: Prague Congress Centre (PCC) • Member of: ICCA, MPI, PCB, ISO certified • http://www.czech-in.cz/
CONGRESS VENUE: CLARION CONGRESS HOTEL PRAGUEReserved term for IAGA 2017:???
CLARION CONGRESS HOTEL • Modern conference hotel • One large conference floor (good connectivity between the rooms and • exhibition) • Multifunctional rooms with high ceilings • Pre-installed LCD screens and plasmas for the signage of the rooms and navigation • In house accommodation for reasonable prices • Next to the metro station Vysocanska (15 minutes to the city centre) • Connected to a large shopping centre
CLARION CONGRESS HOTEL THE CLARION CONGRESS HOTEL MEETS ALL REQUIREMENTS AND HAS HIGHLY FLEXIBLE SOLUTIONS TO HOST THE IAGA CONFERENCE
MERIDIAN – PLENARY HALL • LOCATED: Conferencefloor • CAPACITY: • 770 person theatre style • DIMENSIONS: • Total area of 595m²
ZENIT + NADIR – PARALLEL HALLS • LOCATED: Conferencefloor • CAPACITY: • 340-670 person theatre style • DIMENSIONS: • Total area of 250 - 570m²/room
TYCHO + KEPLER, LEO + VIRGO • LOCATED: Conferencefloor • CAPACITY: • 105-300 person theatre style • DIMENSIONS: • Total area of 108-285m²/room
FOYER - EXHIBITION • DIMENSIONS: • Exhibition area: 700 m² • Total area of 1000 m² • Considered also as the poster, registration and catering area (incl. Welcome reception) • Easy access from Plenary room and breakout rooms
CLARION – CONGRESS FLOOR Plenarysession Parallelsession & Workshop Exhibitionarea andCoffeeBreak area Smallerworkshops Registration area
CLARION - OVERVIEW Priceisin CZK excl. 20% VAT.
FINANCIALS INCOME STRUCTURE • Registration fee: 241 250 EUR excl. VAT (calculated on 7000 paying delegates, early reg. fee) • SponsorshipandExhibition : 30 000 EUR excl. VAT • We are ready to negotiate the best possible prices and maximize the income from Czech and international authorities (supports, grants, partnerships) REGISTRATION FEE (based on the previous congresses) • Delegate375 EUR • Student 220 EUR
ACCOMMODATION OVERVIEW All together, there are 653 accommodation facilities with 38.646 guest rooms and 83.132 beds in Prague.They can offer together approx. 700 rooms for the disabled clients. Prices are indicativeonly
VENUES Municipal House Up to 1300 person Žofín Palace Up to 1100 person
VENUES Trade Fair Palace Up to 1200 person IndustrialPalace Up to 1800 person
VENUES Barrandov Studios Up to 2600 person O2 Arena Up to 4000 person
TOURS Large variety of tours inside and outsideof Prague Prague, KutnáHora, Karlovy Vary, ČeskýKrumlov, Karlstejn Castle and many others
WHY PRAGUE? • The Czech Republic is a safe destination with a politically and economically stable environment • Rich Cultural and Historical Heritage, UNESCO listed • Ideal location and easy access - Situated in the very centre of Europe • Congresses in Prague usually have a higher attendance of 10 – 15 % compared to other European destinations • Extended network of public transportation • High quality at competitive prices
CZECH REPUBLIC – CONNECTION • Prague is located in the very centre of Europe, with easy access by all means of public transport. • In 2011 Ruzyne was honored as the most developing airport in the world. Currently, there are over 100 direct flights from 48 countries around the world. • Travel time from most of the European cities is around 1.5 hours, the maximum travel time from e.g. Moscow or Lisbon is 2.5 hours. • Prague is suitably connected to the national highway system further interconnected with road nets of all neighboring countries. The city forms the hub of the Czech railway system, with services to all parts of the Czech Republic and abroad. There is also a commuter rail system which serves the Prague metropolitan area.
CONDITIONS FOR THE STUDENTS • Special rates for the registration (90 EUR forthe early registration) • Offer of the low cost accommodation (dormitory) as of 15 EUR/night • Secretariat can advise low cost company (flights, trains, busses such as WizzAir, Student Agency etc. for the transportation) • Transportation ticket for the public transportation free of charge (valid for all congress delegates) • Students‘ „get together“ dinner for reasonable prices as part of the conference program • Free visit of Prague Universities organized by the secretariat
IMMIGRATION CONTROL • Free circulation of scientists in the Czech Republic is guaranteed • No visa for visitors from the EU countries • Many non-EU Countries dont need a Visa: • Albania, Andorra, Argentina, Australia, Bolivia, Brazil, Bulgaria, Canada, Columbia, Chile, Croatia, Dominican Republic, Ecuador, Guatemala, Honduras, Hongkong, Israel, Japan, South Africa, Korea, Costa Rica, Macao, Malaysia, Mexico, Monaco, Nicaragua, New Zealand, Panama, Paraguay, Peru, Romania, Salvador, San Marino, Singapore, Serbia, Montenegro, Brunei, Switzerland, Turkey, Uruguay, USA, Vatican, Venezuela • Citizens from the rest of world need visa, but generally the procedure is quick and very simple. For more information visit web <www.mzv.cz>
CURRENCY • The Czech currency is called the Czech Crown (CZK). Exchange offices are located all around the city centre (exchange offices, banks, post offices). • At present 1 Euro = 25CZK, 1 USD = 18.5 CZK,1 GPB = 28 CZK, 1 AUD = 19CZK • All types of credit cards (Visa, MasterCard, American Express) are generally accepted • Many hotels and restaurants accept Euro as well.
EXCELLENT TRANSPORTATION • ClarionCongress HotelLocated at the Metro station (Vysocanska), 6 stations from the downtown • Praguetransportation system was awarded as one of the „TOP 5“ in Europe. • „Prague hospitality program“ offers public transportation passes for all delegates during congress duration free of charge (value 20 EUR)
ABOUT PRAGUE • Prague (Praha) - capital and the largest city in the Czech Republic, with about 1.3 million people • Situated on the river Vltava in central Europe • Political, cultural and economic centre of the state • Home to a number of famous cultural attractions • Since 1992 on the UNESCO list of World Heritage Sites • One of the most popular tourist destinations; over 4 million visitors annually - the 6th most visited in Europe
ABOUT PRAGUE • Prague contains one of the world’s most pristine and varied collections of architecture, ranging from Art Nouveau to Baroque, Renaissance, Gothic and Neo-Classical. • Hundreds of concert halls, galleries, cinemas and music clubs. Each year Prague hosts a number of famous international music festivals as well as hundreds of vernissages and fashion shows • Prague can be enjoyed not only for its museums and cultural sites, but also for famous Czech beer and hearty cuisine.