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Strategies for Successful Events Kendra Knight GPSA Director of Events & Awards Overview Getting started Using ASU resources to your advantage Food and beverage keys Getting Started Determine event objectives What functions will your event serve for your group? Propose a budget

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Strategies for Successful Events

Kendra Knight

GPSA Director of Events & Awards


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Overview

  • Getting started

  • Using ASU resources to your advantage

  • Food and beverage keys


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Getting Started

  • Determine event objectives

    • What functions will your event serve for your group?

  • Propose a budget

    • Start with all possible, then differentiate between necessities and perks

  • Choose a venue


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Using ASU Resources

  • MU Events & Meeting Services: http://www.asu.edu/studentaffairs/mu/event_meeting_services.htm

  • All SORC groups can use MU meeting rooms – limit 1 per week.

  • Key Contacts at Tempe Campus:

    • Reservations: Judy Schroeder – MU Program Manager


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Using ASU Resources

  • ASU Catering: http://www.campusdish.com/en-US/CSMW/ArizonaState/Catering/CateringHome.htm

  • Key Contacts at Tempe Campus:

    • Catering: Collen Ellsworth


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Using ASU Resources

  • Summary

    • Meeting & Event Services handle reservations and room set

    • Catering handles everything that goes on the tables


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Food and Beverage Keys

  • ASU Rules and Regulations

    • On-campus events must use an approved ASU caterer: http://www.asu.edu/studentaffairs/mu/events/docs/Approved%20Caterer%20List%20IV.pdf

    • ASU catering is required for MU events


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Food and Beverage Keys

  • Choosing your Menu and Service style

    • What is your budget?

    • Where is the event taking place?

    • Who are your guests?

    • Will guests be seated, standing or strolling?

    • What is the timing of the F/B in the program?

    • How are guests arriving?


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Closing Thoughts

  • People are here to help you.

    • kendra.knight@asu.edu

  • Send thank you notes.