Strategies for Successful Events Kendra Knight GPSA Director of Events & Awards
Overview • Getting started • Using ASU resources to your advantage • Food and beverage keys
Getting Started • Determine event objectives • What functions will your event serve for your group? • Propose a budget • Start with all possible, then differentiate between necessities and perks • Choose a venue
Using ASU Resources • MU Events & Meeting Services: http://www.asu.edu/studentaffairs/mu/event_meeting_services.htm • All SORC groups can use MU meeting rooms – limit 1 per week. • Key Contacts at Tempe Campus: • Reservations: Judy Schroeder – MU Program Manager
Using ASU Resources • ASU Catering: http://www.campusdish.com/en-US/CSMW/ArizonaState/Catering/CateringHome.htm • Key Contacts at Tempe Campus: • Catering: Collen Ellsworth
Using ASU Resources • Summary • Meeting & Event Services handle reservations and room set • Catering handles everything that goes on the tables
Food and Beverage Keys • ASU Rules and Regulations • On-campus events must use an approved ASU caterer: http://www.asu.edu/studentaffairs/mu/events/docs/Approved%20Caterer%20List%20IV.pdf • ASU catering is required for MU events
Food and Beverage Keys • Choosing your Menu and Service style • What is your budget? • Where is the event taking place? • Who are your guests? • Will guests be seated, standing or strolling? • What is the timing of the F/B in the program? • How are guests arriving?
Closing Thoughts • People are here to help you. • firstname.lastname@example.org • Send thank you notes.