Strategies for Successful Events - PowerPoint PPT Presentation

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Strategies for Successful Events

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  1. Strategies for Successful Events Kendra Knight GPSA Director of Events & Awards

  2. Overview • Getting started • Using ASU resources to your advantage • Food and beverage keys

  3. Getting Started • Determine event objectives • What functions will your event serve for your group? • Propose a budget • Start with all possible, then differentiate between necessities and perks • Choose a venue

  4. Using ASU Resources • MU Events & Meeting Services: http://www.asu.edu/studentaffairs/mu/event_meeting_services.htm • All SORC groups can use MU meeting rooms – limit 1 per week. • Key Contacts at Tempe Campus: • Reservations: Judy Schroeder – MU Program Manager

  5. Using ASU Resources • ASU Catering: http://www.campusdish.com/en-US/CSMW/ArizonaState/Catering/CateringHome.htm • Key Contacts at Tempe Campus: • Catering: Collen Ellsworth

  6. Using ASU Resources • Summary • Meeting & Event Services handle reservations and room set • Catering handles everything that goes on the tables

  7. Food and Beverage Keys • ASU Rules and Regulations • On-campus events must use an approved ASU caterer: http://www.asu.edu/studentaffairs/mu/events/docs/Approved%20Caterer%20List%20IV.pdf • ASU catering is required for MU events

  8. Food and Beverage Keys • Choosing your Menu and Service style • What is your budget? • Where is the event taking place? • Who are your guests? • Will guests be seated, standing or strolling? • What is the timing of the F/B in the program? • How are guests arriving?

  9. Closing Thoughts • People are here to help you. • kendra.knight@asu.edu • Send thank you notes.