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Final Year IGNOU-BCA Projects Reporting Guidelines. : Presenter: Sunil Ji Garg GM, UPTEC. YOU can ASK QUESTIONS during the Presentation Also. AGENDA OF THIS TALK. How to Document & Report Your Project How to write the requirement analysis. How to make ER-DIAs and DFDs

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final year ignou bca projects reporting guidelines

Final Year IGNOU-BCA Projects Reporting Guidelines


Sunil Ji Garg


YOU can ASK QUESTIONS during the Presentation Also.

agenda of this talk
  • How to Document & Report Your Project
  • How to write the requirement analysis.
  • How to make ER-DIAs and DFDs
  • Building all steps of System Development Life Cycle.
  • Tips for VIVA-VOCE
title of project
  • Keep it simple and understandable.

For e.g. “Online Computer Hardware Store is preferred over “Preparing a program for buying and selling hardware using the client server architecture on internet”.

  • Include the Key-Aspect:

For e.g. “Meta-tag based search system for an information catalogue” is preferable over “File search module”.

  • Include the platform name when relevant.

E.g. “Making a windows like GUI on an UNIX terminal.

  • Expand Your Title into these lines.
  • Explain the problem your project attends to (For e.g. manual to computerised system transaction)
  • Try relating to a real life situation.
  • Do not make it a pc. Of literary work with flowery language.
  • Do not write a short note on IT scenario, stick to project domain.
  • Do not copy the marketing literature of the company where you did the project.
  • Explain scope of your work also.
sample introduction
Sample Introduction

Creating A Online Shop for Medicine Distribution

Online shopping is a procedure in which the introducing companies gives information of their products on their website. In the field of medicine distribution this could be particularly useful since there is a wide range of products, that are delivered to medicine stores as per their day to day requirements.

By introducing this system it would be possible for a drug-store to order medicines directly to the distributor on the distributor’s website. He would also be able to make payments and track the status of his deliveries. By using this facility he would be able to get away with intermediaries involved in distribution system.

project objectives
  • Remember that all solutions in life aim at performing the three E’s
  • Explain How your project attends to these.
  • Try relating to a real life situation.
  • Be specific about how these things are done by quoting examples..
  • You can also detail your scope of work in project objectives.
  • Do not write long article here. Use Bulleted points.
sample objectives
Sample Objectives
  • To create a system that makes it easier for a drug-store to order a large set of medicines at distributor’s website.
  • To allow creation of purchase-orders online with automatic quantity, price totaling along with application of tax etc.
  • To track the status of order and medicine deliveries.
tools environment
  • Segregate your tools/environment into following headings:
sample tools environment
  • Operating System: WINDOWS XP Professional
  • Programming Language: ASP, JAVASCRIPT
  • Database: SQL SERVER 7.0
  • IIS 4.0 Webserver on Win/XP professional used to publish pages
  • Photoshop 7.0 and Gif-Animator used to create web images.
  • MSDN ref. Library
steps of system dev life cycle
Steps of System Dev. Life Cycle
  • Investigation and Requirement Collection
  • Requirement & Risk Analysis
  • Architectural Design
  • Development and Debugging
  • Implementation and Testing
  • Maintenance and support
project management model
Project Management Model

Linear / Prototyping / Incremental / Spiral / Component Based

Be Prepared to answer a query related to your project model with required justification. For e.g it is better to use prototyping model for a entirely new development where requirements are not initially clear. Spiral Model is good for development projects for a specific customer.

requirement collection study
Requirement Collection & Study
  • Write how you went about collecting various data from end users.
  • Write about existing methodologies and how you thought that your project would be of help there.
  • Write about the key requirements explained by the user/studied by you.
  • Write about any unique needs.
sample requirement study
Sample Requirement Study

Online Tendering System

For this in a meeting with tender dept of <customer> following specific requirements were given.

  • Earnest money deposit system could be by credit card/draft with a status followup.
  • Tender procedure was standard but tender could be opened online by the participants with authorisation codes.
requirement analysis
  • Diagram and Description both is expected.
  • Write descriptive analysis with your proposal to attend to the problem domain.
  • Discuss some other options if possible.
  • Human Computer Interface also needs to be depicted.
  • Remember in a DFD depicts flow of data, not the instructions to do a job.
  • For manual to computerised system conversion you may draw DFD for both manual and proposed computerised system separately.
  • Upto 2nd/3rd Level DFD is usually desired.
  • Use E-R Diagrams for Database Intensive projects.
common dfd mistake
Common DFD Mistake:


Request Form


Pay Salary




Salary Database

Take Request

Pay Sal.




Salary Database

sample dfd examination system
Sample DFD (Examination System)





Hall Ticket Report


User Data

Login Check



Login Verif.

Hall Ticket Status

Hall Ticket



A – User Interaction Process

Course Data

B – Course Selection Process

C – Hall Ticket Generation Proc.

dfd refinement
DFD refinement
  • DFD Level is increased by refining processes by partitioning it more

User Name & Course Data

Ticket Creation Status to User Data

Hall Allotment Logic


Hall Data

Ticket Creation Logic

e r diagram concept
E-R Diagram Concept
  • Show Entities, Relationships, Relationship Cardinality (1-1,1-N,N-N) and modality (Optional/must). Depict Entity attributes also.








Here Counsellor Vs./Assignment cardinality is 1-Many. It could be many to many for a study center perspective. Modality for counsellor is 1 (Must) and assignment is 0 (optional).

architectural design
Architectural Design
  • Data Centred, Data Flow, Layered
  • Also depict this design with the help of diagram.
  • Cover the design details up to your modules and interaction between modules.
  • Cover Module Description with parameters and relationships between modules.
  • Over all process logic shall also be explained with relation to its implementation in design.
module description
Module Description
  • This is generally an explanation of circles in your last level of refinement of DFD.
  • Basic functionality of each shall be provided.
  • Program subroutine description may also be required
  • Shall try to cover query and reporting modules also.
data description
Data Description
  • Data Description:
    • Column name, Type and description shall be provided.
    • Shall also include reasoning for type, size and division for specific cases (For e.g. FirstName, LastName).
    • For Applications not using DBMS, input and output parameters shall be explained with boundary conditions. (For e.g. Text or Binary Data)
program structure coding
Program Structure & Coding
  • Program Structure:
    • Advisable to provide a flow chart with decision paths.
    • Should map with basic requirements.
  • Coding:
    • Attach Full Listing.
    • Verify correct variable and routine names.
    • Verify sufficient commenting of modules and classes.
output reports
Output Reports
  • Necessarily provide a list of all outputs attached.
  • Attach All Sample Reports with sample data
  • Give some samples with specific queries.
  • Attach sample of display forms also.
  • Ensure that Reports map to the requirements model.
testing strategy used
Testing Strategy Used
  • Explain how would test each module with by giving USE cases.
  • Explain module level testing with boundary values also.
  • Explain how you tested after Integrating modules.
  • Give list of test cases for customer evaluation that map to his requirement.
  • Some Testing routines could be a part of program code, highlight them.
limitations and constraints
Limitations and Constraints
  • Limitations:
    • Data-size related.
    • No. of users related.
    • No. of files related.
    • File Formats.
  • Constraints:
    • Hardware Constraints like RAM, Processor speed, line speed.
    • Software constraints like plug-ins, dlls, interaction with other applications
future applications
Future Applications
  • Talk about project extensions possible.
  • Talk about application of similar idea in some other area. Stick to problem domain.
  • Talk about possible changes in technological/user options.
  • Sample for Hospital Management:
    • Can be extended to keep patient’s bedside record.
    • Bed status checking on net.
    • Online Hospital drug store.
    • Patients record keeping for subsequent analysis.
    • Annual Health tests Management.
bibilography conventions
Bibilography & Conventions
  • Give Details of reference books used.
  • You can also refer websites.
  • Prepare a list of acronyms and details used in your project report.
  • Reference to any other source like electronic media, news media, CDs can also be provided.
sample project list
Sample Project List
  • Hospital Management System (VB/Oracle, ASP/Access)
  • Pathology Report generation (C++, VB, ASP, Java)
  • Encryption/Decryption for Email (VB, C++, VC++, Java)
  • Student/Teacher Collaboration (ASP, Java servlets)
  • Personal Income Tax Planner (ASP, Jscript, Java, VB, C++)
  • Trader sales register (VB/Oracle, ASP/Access, SQL-Server)
  • Airlines Boarding Pass System (VB/Oracle, ASP, C++)
  • Pre-Paid Taxi Management System (C++, VB, ASP, Jscript)
  • Menu-Recipe Management system (C++, VB, ASP)
  • Editor for a Unix Text Terminal (C++)
  • Departmental Document Management System (PERL, C++)
  • Automatic Stock Trigger Warning System (VB/Oracle, ASP Access etc.)
preparing for viva voce
Preparing for Viva-Voce
  • Generate your own question set, around 50-100 and work them out.
  • Revise your DFD and practice its explanation.
  • Testing Points are a favorite question, prepare it thoroughly.
  • DBMS/RDBMS difference shall be clearly understood.
  • The project model should be clearly justifiable.
  • Object Oriented Concept should be well prepared with key points and examples.
  • Be sure of every single word of your project-report and read it thoroughly before you go for Viva-Voce.
thank you


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