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EMS 101. Presented by: Harry E. Gregori, Jr., AICP Environmental Solutions, Inc. Michele M. Lawton Volvo Trucks North America Dublin, Virginia. EMS 101 – Speakers . Harry Gregori, 15 years of experience in EMS, lead auditor trained Virginia DEQ background – P2 and EMS

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EMS 101

Presented by:

Harry E. Gregori, Jr., AICP

Environmental Solutions, Inc.

Michele M. Lawton

Volvo Trucks North America

Dublin, Virginia

Virginia EMS Conference


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EMS 101 – Speakers

  • Harry Gregori,

    • 15 years of experience in EMS, lead auditor trained

    • Virginia DEQ background – P2 and EMS

    • One of principal architects of the VEEP

    • ISO14001 with Public and Private Entities

    • Conducts EMS E2/E3/E4 and ISO Training

  • Michele Lawton,

    • Nine years of experience in EMS implementation

    • Manufacturing background – currently Volvo Trucks

    • ISO 14001 & ISO 9000 – Public & Private Entities

    • Lead Instructor in numerous EMS workshops across Virginia

Virginia EMS Conference


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EMS 101 Session (Part I)

Environmental Management System (EMS) Basics

  • Brief history and getting started

  • Defining the basic elements of an EMS

  • Implementing an EMS

  • Common implementation road-blocks

Virginia EMS Conference


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EMS 101 Session (Part II)

Implementation Basics

  • All at once

  • Department by department

  • Actual implementation process

  • Decisions about software

Virginia EMS Conference


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Environmental Management Systems 101

… or how do I get started and how do I reinvigorate a stalled program?

Virginia EMS Conference


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What is an EMS

  • EMS Defined Section 10.1-1187.1

    Code of Virginia:

    "Environmental Management System" means a comprehensive, cohesive set of documented policies and procedures …

Virginia EMS Conference


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What is an EMS

… adopted by a facility or person and used to establish environmental goals, to meet and maintain those goals, to evaluate environmental performance and to achieve measurable or noticeable…

Virginia EMS Conference


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What is an EMS

… improvements in environmental performance, through planning, documented management and ...

Virginia EMS Conference


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What is an EMS

… operational practices, operational changes, self assessments, and management review ...

Virginia EMS Conference


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What is an EMS

… The term shall

include, but not be limited to, any such system developed in accordance with the International Standards

of Operation 14001 standards.”

Virginia EMS Conference


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What is ISO all about?

  • International Organization for Standardization – creates programs

  • ISO “program numbers and names”

  • “ISO” is Greek for “equal”

Virginia EMS Conference


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What is ISO all about?

  • ISO9000 Quality Management system

  • ISO14000 Environmental Management Systems

  • ISO18000 (OHSMS) Safety Management System

  • ISO28000 Security Management Systems

Virginia EMS Conference


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EMS Basics

  • Based on the concept of:

    Plan

    ActDo

    Check

Virginia EMS Conference


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What about “VEEP” and “PT?”

  • VEEP stands for “Virginia Environmental Excellence Program”

  • PT stands for the U. S. EPA “Performance Track Program”

Virginia EMS Conference


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Should I be “Interested?” …Defined

  • “What interest do I have in Environmental Management Systems anyway?”

Virginia EMS Conference


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Should I be “Interested?”

Website dictionaries define “interest” as:

1 a (1) : right, title, or legal share in something

(2) : participation in advantage and responsibility

(3): Concern

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Should I be “Interested?”

  • b: BUSINESS, COMPANY2 a: a charge for borrowed money generally a percentage of the amount borrowed

  • b: the profit in goods or money that is made on invested capital

  • c: an excess above what is due or expected <returned the insults with interest>

Virginia EMS Conference


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Virginia Environmental Excellence Program VEEP

  • Virginia code

    • Section 10.1-1187.6 of the Code of Virginia, the Air Pollution Control Board, the State Water Control Board and the Waste Management Board…

Virginia EMS Conference


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Virginia Environmental Excellence Program VEEP

  • Virginia code:

    • “… may grant alternative compliance methods to the regulations adopted pursuant to their authorities” for Virginia Environmental Excellence Program E3 and E4 facilities

Virginia EMS Conference


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Virginia Environmental Excellence Program VEEP

  • Performance Track Facilities Only:

    … that extends on-site storage times for large-quantity generators of hazardous wastes to up to 180 days (and 270 days if the waste is transported 200 miles or more) to accumulate hazardous waste without a RCRA permit or interim status.

Virginia EMS Conference


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Virginia Environmental Excellence Program VEEP

  • Permit Benefits

    • Solid Waste Management: Participating E2 facilities will receive potentially up to a 10% discount on annual fees; E3 facilities will receive potentially up to a 20% discount. The total of all discounts cannot exceed $140,000 annually for all solid waste facilities.

Virginia EMS Conference


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Virginia Environmental Excellence Program VEEP

  • Permit Benefits

    • Hazardous Waste Management: Participating E2 facilities will receive potentially up to a 5% discount; E3 facilities will receive potentially up to a 10% discount. The total of all discounts will not exceed a total of $26,000 annually.

Virginia EMS Conference


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Virginia Environmental Excellence Program VEEP

  • Permit Benefits

    • Water: Participating E2 facilities will receive potentially up to a 2% discount; E3 facilities will receive potentially up to a 5% discount. The total of all discounts will not exceed a total of $64,000 annually.

Virginia EMS Conference


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EMS “What’s Involved?”

EMS Cost/time

Fully developed EMS

9-12 months

Monthly meetings of EMS Team

Organization lead/hero

Virginia EMS Conference


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EMS Benefits

  • Operational Efficiency

  • Staff productivity/Safety

  • Resource conservation (water, energy, fuel)

    • http://www.envirsol.com/info_form.php

Virginia EMS Conference


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EMS Resources

  • Harry E. Gregori, Jr. AICP

    • Environmental Solutions, Inc.

    • 804-740-5605

    • harry.gregori@envirsol.com

Virginia EMS Conference


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The Basic Elements of an EMS

Virginia EMS Conference


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An EMS is a Management System:

  • Tosystematically manage environmental affairs, and

  • Integrate environmental management with the overallmanagement.

Virginia EMS Conference


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4.3 Planning

4.2 Policy

Environmental Policy

Environmental Aspects

4.4 Implementation & Operation

Legal & Other

Requirements

Objectives & Targets

and Programs

Competence, Training

and Awareness

Documentation

Resources, Roles,

Responsibility and Authority

Operational Control

Communication

4.5 Checking

Control of Documents

Emergency Preparedness

& Response

ISO 14001 Standard

Monitoring &

Measurement

Evaluation of Compliance

Nonconformity, Corrective

Action & Preventive Action

Control of Records

Internal Audit

4.6 Management Review

Management Review


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Policy

Environmental Policy

EMS Implementation Stages

Planning

Environmental Aspects

3rd

Stage

Objectives & Targets

and Programs

Legal & Other

Requirements

Implementation & Operation

Documentation

Competence, Training

and Awareness

Resources, Roles,

Responsibility and Authority

Operational Control

4th

Stage

Operational Control (and) Contractor Management

Control of Documents

Emergency Preparedness

& Response

Communication

1st

Stage

2nd

Stage

Monitoring &

Measurement

Evaluation of Compliance

Checking

Nonconformity, Corrective

Action & Preventive Action

Control of Records

Internal Audit

Management Review

Management Review


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Define the Terms and Acronyms

  • EMS

  • Elements

  • Policy

  • Procedures

  • Work Product (Supporting documents)

  • Work Instructions (SOPs)

  • Records

  • Forms

  • Auditing

Virginia EMS Conference


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Environmental Policy

  • Declares your organization’s commitment to the environment.

  • Provides the framework for planning and action.

Virginia EMS Conference


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Environmental Aspects

  • Identify environmental attributes of your activities, products and services.

  • Determine which aspects that could have significant impacts on the environment.

Virginia EMS Conference


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Legal and OtherRequirements

Identify and ensure access to relevant laws and regulations (and other requirements to which your organization adheres).

Virginia EMS Conference


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Objectives, Targets and Programs

Establish environmental goals for your organization, in line with your policy, your environmental aspects, impacts, views of management, and other factors.

Action plans to

achieve objectives

and targets.

Virginia EMS Conference


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Resources, Roles, Responsibility and Authority

Establish roles and responsibilities and provide resources. Clear designation of Authority.

Virginia EMS Conference


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Competence, Training and Awareness

Ensure that your employees are trained and capable of carrying out environmental responsibilities.

Virginia EMS Conference


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Communication

Establish processes for internal and external communication of the environmental management issues.

Virginia EMS Conference


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Documentation

Maintain information on your EMS and related documents.

EMS

Virginia EMS Conference


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Control of Documents

Ensure effective management procedures and other system documents.

Virginia EMS Conference


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Operational Control

Identify, plan and manage your operations and activities in line with your policy, objectives and targets.

Virginia EMS Conference


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Emergency Preparedness and Response

Identify potential emergencies and develop procedures for preventing emergencies and responding to them.

Virginia EMS Conference


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Monitoring and Measurement

Monitor key activities and track their performance.

Virginia EMS Conference


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Evaluation of Compliance

Periodically evaluate the legal and other requirements.

Keep records of the results.

Virginia EMS Conference


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Nonconformity, Corrective Action & Preventive Action

Identify and correct problems; preventrecurrences.

Virginia EMS Conference


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Control of Records

Keep adequate records of EMS performance.

Virginia EMS Conference


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Internal Audit

Periodically, review your commitments, verify that your EMS is operating as intended.

Report the audit results

to senior management.

Virginia EMS Conference


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Management Review

Review your EMS with an eye to continual improvement.

Virginia EMS Conference



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Policy

Environmental Policy

Rolling an EMS into other departments

Planning

Environmental Aspects

3rd

Stage

Objectives & Targets

and Programs

Legal & Other

Requirements

Implementation & Operation

1/2

Documentation

Competence, Training

and Awareness

1/2

Resources, Roles,

Responsibility and Authority

Operational Control

4th

Stage

Operational Control (and) Contractor Management

Control of Documents

Emergency Preparedness

& Response

Communication

1st

Stage

2nd

Stage

Monitoring &

Measurement

Evaluation of Compliance

Checking

Nonconformity, Corrective

Action & Preventive Action

1/2

Control of Records

Internal Audit

Management Review

Management Review


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Stepping outside our comfort zone to learn new things can be painful!

EMS is too hard!

We don’t have time!

We already have full time jobs!

EMS is dry & boring!

We hate EMS!

Virginia EMS Conference


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The EMS wiring harness painful!

Objectives & Targets

EMPs

Structure & Resp

Training

Communication

Monitoring & Measurement

Records

Corrective Action

Auditing

EMS Documentation

Env Policy

Management Review

Env Aspects

Legal Req

Emergency Preparedness

Operational

Control

Virginia EMS Conference


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There will be road blocks … painful!

…and you must maneuver around them.

Virginia EMS Conference


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Common road blocks painful!

  • Loss of momentum

  • Wrong team

  • Lack of management support

  • Reorganization

  • Shift in focus

  • Fence line unclear

Virginia EMS Conference


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How big is your EMS? painful!

Don’t worry about the size of your EMS…

Virginia EMS Conference


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You need an EMS that fits painful!“just right”

Build your own EMS

Virginia EMS Conference


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Remember to: painful!

  • Keep your focus on the goal by stepping

    back and looking at the “Big Picture”.

  • Ask what we really need to do to

    achieve this element of the EMS?

  • Be Creative!

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Questions? painful!

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EMS 101 Session (Part II) painful!

(Open discussion with time remaining)

Implementation Basics

  • All at once

  • Department by department

  • Actual implementation process

  • Decisions about software

Virginia EMS Conference


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