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Obligations and Practices

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  1. PRIVATE CERTIFICATION FOR PLANNING ASSESSMENTS Obligations and Practices Information Session April 2013 regulations

  2. Qualifications and Experience Original Regulations (i.e. Building Surveyor accreditation or 8 years experience and graduate qualification); or Corporate Membership of the Urban & Regional Planning Chapter of PIA; or Qualifications or experience in urban and regional planning, environmental management or related discipline in the opinion of the Minister Private Certification information session - April 2013 regulations 2 2

  3. Registration Original Reg 93A - Register of Private Certifiers to continue Insurance • Original Reg 93 – Insurance provisions continue unchanged Private Certification information session - April 2013 regulations 3 3

  4. Code of Practice Original Ministers Code of Practice has been amended to reference Res Code developments and the granting of Development Plan consent. Principles of professional conduct continue to apply: Public interest test - Not breach public trust Maintain standards of propriety - Remain objective and impartial Contribute to the quality and - Exercise due care and diligence sustainability of built environment - Not unlawfully disclose details - Maintain professional knowledge - Seek specialist advice as needed Private Certification information session - April 2013 regulations 4 4

  5. Conflict of Interest Original Regulation 93B - additional to the Code of Practice – and includes: acting for a council in relation to a development if the person has acted previously as a private certifier in relation to the same development; or acting as a private certifier in relation to a development in the area of a council if— (i) the person has acted for the council in relation to the same development; or (ii) the person has an agreement with the council to provide professional advice to the council on an ongoing basis for the purposes of section 101(2) of the Act (i.e. Building Rules assessment, certificate of occupancy or temporary occupation approval). Private Certification information session - April 2013 regulations 5 5

  6. Conflict of Interest For the purposes of original Regulation 93B “acting for a Council” means: “(2) For the purposes of subregulation (1), a person acts for a council if the person— (a) provides professional advice to the council for fee or reward; or (b) represents the council for fee or reward.” Private Certification information session - April 2013 regulations 6 6

  7. Certifier - Exclusions from Acting Section 92 of the Act states that a private certifier must not exercise any functions of a private certifier in relation to a development— (a) if he or she has been involved in any aspect of the planning or design of the development (other than through the provision of preliminary advice of a routine or general nature); or (b) if he or she has a direct or indirect pecuniary interest in any aspect of the development or any body associated with any aspect of the development; or Private Certification information session - April 2013 regulations 7 7

  8. Certifier - Exclusions from Acting cont/. (c) if he or she is employed by any person or body associated with any aspect of the development; or (d) if he or she is excluded from acting pursuant to the regulations; or (e) in the area of a council if he or she is employed by the council of that area. Private Certification information session - April 2013 regulations 8 8

  9. Public Access and Complaints The Regulations require: 10 year document retention (council) Regulation 101(1a); 3 year document retention (certifier) Regulation 98(5); and Council public register of residential code applications (Internet from 1 January 2014) Public access to the register and inspection of application documents Regulation 101(4) Public complaint may be lodged with the Minister Regulation 103 Private Certification information session - April 2013 regulations 9 9

  10. Public Access and Complaints Public complaints may relate to a private certifier failing to comply with or acting in contravention of, the Act, these regulations or a Development Plan with respect to any matter associated with any: assessment, decision, permission, consent, approval, authorisation, certificate or process that relates to the assessment of any proposed residential code development Private Certification information session - April 2013 regulations 10 10

  11. Development Plan Assessment Audits New Section 56C of the Act establishes Development Plan Assessment audits Development Assessment Auditor is: an administrative unit of the public service responsible to the Minister; person(s) qualified/experience in Development Plan auditing or a related discipline Private Certification information session - April 2013 regulations 11 11

  12. Development Plan Assessment Audits Development Plan Assessment Audits will initially relate only to Res Code complying development Any Council or a certifier must have its activities audited in relation Res Code development to: check whether the process and procedures comply with the Act and Regulations; and examine and report on any other aspect of the work undertaken. First Audit to be completed by 30 June 2016 Repeated at least once in every 3 years thereafter Private Certification information session - April 2013 regulations 12 12

  13. Res Code Hints Private Certification information session - April 2013 regulations

  14. Minor Variations The Res Code design criteria are fixed Section 35(1b) states: “A development that is assessed by a relevant authority as being a minor variation from complying development may be determined by the relevant authority to be complying development (and that determination will have effect for the purposes of this Act)” A “minor” deviation/departure from the Res Code can be considered as if it were complying - all other requirements under the Actrelating to complying development are to be observed Private Certification information session - April 2013 regulations 14 14

  15. Minor Variations cont/. When is a minor variation not likely to be minor? In all circumstances, if the variation is likely to cause unreasonable impact upon neighbouring property owners Generally, if the assessment as to whether a variation is minor requires detailed consideration or review Generally, if the variation would require an inspection of the site to assess its appropriateness Generally, if the variation requires information beyond Sch. 5 to enable an assessment If a variation has been assessed/determined to be minor, a record of the variation and the reasoning behind the determination should be documented Private Certification information session - April 2013 regulations 15 15

  16. Minor Variations cont/. When is a minor variation likely to be minor? Generally, the failure to meet a Res Code criteria is trivial or minuscule Generally, a variation that does not deviate substantially from the numeric Res Code criteria NOTE: “in house” percentage tolerances for Res Code criteria should not be established Private Certification information session - April 2013 regulations 16 16

  17. “All but 1” - Limited Assessment Section 35(1c) of the Act states the following: “If a proposed development meets all but 1 criteria necessary for the development to be complying development, the aspect or aspects of the development that are consistent with the development being complying development must be regarded accordingly and the balance of the development will be assessed as merit development” One departure from the Res Code which is not minor will be assessed by Council “on merit” against the Development Plan (note: may trigger a “non-complying” assessment status) Private Certification information session - April 2013 regulations 17 17

  18. Building line A line drawn parallel to the wall on the building closest to the boundary of the site that faces the primary street Projections from the building (eg. carport, verandah, porch, bay window) to be excluded Private Certification information session - April 2013 regulations 18

  19. Primary street Private Certification information session - April 2013 regulations 19

  20. (iii) in any other case - the road that forms part of the street address of the building, as determined by the council for the relevant area when it is allocated numbers to buildings and allotments under Section 220 of the Local Government Act , 1999. Primary street OR Private Certification information session - April 2013 regulations 20

  21. A Watercourse Zone, a Flood Zone or Flood Plain delineated by the relevant Development Plan, or any other zone or area delineated as such a zone or area in a map in the relevant Development Plan, or otherwise indicated by requirements in the relevant Development Plan for minimum finished floor levels expressed by reference to ARI or AHD Flood Management Zone/Area Private Certification information session - April 2013 regulations 21

  22. An Historic Conservation Zone/ Area means a Historic (Conservation) Zone, a Historic (Conservation) Policy Area, a Residential Historic (Conservation) Zone, a Historic Conservation Area, a Historic Township Zone or any other zone or area in which the “Historic” appears in the title of the zone or area in the relevant Historic Conservation Zone/Area Private Certification information session - April 2013 regulations 22 22

  23. Sch. 8 Referrals Section 35(1a) states that a complying development is subject to some exclusions and this includes: “Section 37(1)… (a) the relevant authority must refer the application, together with a copy of any relevant information provided by the applicant, to a body prescribed by the regulations…” Schedule 8 of the Regulations Private Certification information session - April 2013 regulations 23

  24. Sch. 8 Referrals cont/. Some Sch. 8 referrals that may be of relevance: Dwelling on “Coastal Land” – Coast Protection Board Dwelling adjacent to “main roads” – Commissioner of Highways Dwelling materially affecting a State Heritage Place – Minister for Heritage Private Certification information session - April 2013 regulations 24 24

  25. Case Study - Historic Conservation Private Certification information session - April 2013 regulations 25 25

  26. Case Study - Historic Conservation Private Certification information session - April 2013 regulations 26