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Church Governance. Is there a need for a change?. Areas where change is needed. Elders: We are not getting visits done? We are dealing with official matters (Profession of Faith interviews; baptism; meetings (6); accountability meetings (FC-8 and Congregation-2)

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church governance

Church Governance

Is there a need for a change?

areas where change is needed
Areas where change is needed
  • Elders: We are not getting visits done? We are dealing with official matters (Profession of Faith interviews; baptism; meetings (6); accountability meetings (FC-8 and Congregation-2)
  • Admin: Too time consuming for both elders (3) and deacon (1). (An additional 12 meetings).
  • Note: Total meetings for Admin elders: 28/yr
are we still committed to our family and singles visitation
Are we still committed to our family and singles visitation?
  • Yes: Demonstrates a commitment to serving the Body of Christ
  • No: Family and work commitments make visits too time consuming. (Track record is poor)
  • Would like to but ……….
    • Feel inadequate: Single female, marriage issues?
    • Burn out.
    • Too many other matters to deal with in church.
  • Six person admin council: 4 elders and 2 deacons. No District visitation responsibilities.
  • Eight person elders board: (Current mandate except drop expectation of family visitation. Only special event visits.)
  • New: Nine person pastoral visitor team made up of men and women trained in visits and providing supports. Meet with elders bi-monthly.
positions administration
Positions: Administration
  • Chair of Council: Oversight, Pastor, Ad. Assist, sets FC and Admin agenda
  • First Vice-chair (elder): Personnel, Worship Committee, Classis
  • Clerk (elder):Minutes, Committee Mandates, Correspondence
  • 2nd Vice-chair: Districts/Care Groups/ Elders/Pastoral Care.
  • Deacon Chair: Oversight of Deacon’s work
  • Deacon Treasurer: Finance Oversight/Budget
elders board 8 4 admin
Elders Board (8 + 4 Admin):
  • Attend 6 Full Council meetings
  • Attend 6 elders meetings
  • Attend 2 Congregation Meetings
  • One all day workshop-seminar
  • Coffee Provision once every 8 months.
  • Visits: Special events (Baptism, funeral, illness, special need)
  • Shared responsibility for pastoral visits with Pastoral Workers.
  • Other: See website for other …..
deacons board 4 2 admin
Deacons Board (4 + 2 Admin)
  • No change needed except with the addition of two additional administrative deacons.
  • Deacons also included into the coffee serving schedule for Sunday mornings.
  • More accountability-oversight with Adult and Youth Mexico Trips.
  • Admin Deacon #1: Budget oversight planning and implementation. Keeps track of where the money goes.
  • Admin Deacon #2: Oversight of deacon services.
  • Meet 8 times a year as deacons Board
  • Attend 6 Full Council Meetings and 2 Congregational Meetings
pastoral care workers 9
Pastoral Care Workers (9)
  • Identified for their gifting in hospitality, pastoral sensitivities.
  • May be able to draw in those with special skills and training.
  • Play a supportive role for the elders and deacons in providing care to those who are in the church and community.
  • Meet regularly with elders (4 times per year) and deacons (2 times) to consider how to handle challenges
  • Will require time to prepare for this ministry by having a workshop. (Perhaps LDN can help here)
structural changes needed
Structural Changes Needed
  • Create 8 Districts. (25 max. per district)
  • Each District gets one elder and one pastoral visitor. (Admin Deacons will assign deacons to special cases as needs arise.)
  • Affirmation vote needed for all names solicited. Including pastoral workers.
  • Admin elders and Admin deacons will be selected as a separate group.
  • Give a closer look at how we assemble districts.
  • Less meetings
planning for change
Planning for Change:
  • Full Council discussed the plan. (January 27, 2014)
  • Full Council formulated a Motion to adopt (Feb. 24, 2014)
  • Introduce the change to the congregation for their support on April 14, 2014
  • Commence Implementation as soon as possible.
    • Require letters for openings with job description and time lines.
    • Aim for at least three pastoral visitors. (Phase in over 3 years.)
    • Affirmation required for 4 Admin Elder positions; 2 Admin Deacons; Eight Elders; 4 Deacons. This followed up with drawing of lots and installation.
    • Affirmation required for up to nine pastoral visitors. No need for drawing of lots. May want a special induction ceremony.
    • Will need some training for Pastoral Visitors