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general introduction to green management principles in tartu city g o v ernmen t

This document has been produced with the financial assistance of the Estonia – Latvia – Russia Cross Border Cooperation Programme within European Neighbourhood and Partnership Instrument 2007 – 2013. The contents of this document are the sole responsibility of Tartu City Government and can under no circumstances be regarded as reflecting the position of the Programme, Programme participating countries, alongside with the European Union

General introduction to green management principles in Tartu City Government

Rauno Külavee

Tartu City Government

Project coordinator

table of contents
Tableofcontents
  • 1. Briefoverviewofhistoryofgreenareasmanagementin Tartu city
  • 2. Present daystructure and tasks
  • 3. Futuresolutions and possibilities
history
History
  • Mostoftheavenuescreated 1935-1939
  • After WWII localUnionofCommunalEnterprises
  • 1940-1970 overviewabsent
  • Mostgreenareasbuilttoreplacewarwreckage
  • Fromthe start ofthe 70s – theDepartmentofCommunalEcononmy
history1
History
  • Randommaintenance–onlycitycentre on a regularbasis, otherswhenhighdemand (manycomplaints)
  • 1976 greenareasmaintenancewasdividedbetweeninstitutions and enterprises. Houseguardianshipestablishments and cooperativesobligatedtotendtocertainappointedareasorpreorderthemaintenance
history2
History
  • 1980-82 preparationsfor Tartu city 950 years and Tartu University 350 yearsofanniversary
  • 1989 springthesystemforperennialmaintenance
  • localUnionofCommunalEnterprisesbrokedownintosmallbusinesses
history3
History
  • Orderedworksshowninthecontractwiththecompany
  • Concretesumsforconcretetasks
  • Supervisionconductedbytheinspectionboard
  • “Satisfactory” mark – contractualsum
  • “Good” and “verygood” 10% and 20% bonusforcompany
history4
History
  • Pricesestablishedbymutualagreementswithcompanies
  • Until 1991 punchedcardstodescribeworks/objectsofthecontractualtasks (addendums)
  • Cards – concreteworks, number ofrepetitionswithincertainperiod, concreteprices (not a currentpractice)
history5
History
  • Hyperinflationofthebeginningof 90s
  • Pricesforworkschangedeverymonth
  • Factors/coefficientswereused, difficulttoestimate
  • Coefficientsforusability, levelofdifficulty
  • New technologies, newapproach
history6
History
  • AcquaintancewiththeFinnishsystem -> change (ca 1991)
  • “Themanualforgreenareasclassification and maintenanceinhabitats” -> translated and implemented
  • Classificationinto 4 categoriesofmaintenanceintensity. Based on result.
  • Sameclassificationusednowadays, constantlyupgradedforprocurementpurposes.
history7
History
  • 1996 theprocurementlaw. Number ofrepetitions and descriptionofconcreteworksdiscarded.
  • Need forcross-usageofdatabetweendifferentdepartments
  • Specificuserinterfaceof a program (RED) wasorderedby a localsoftwarecompany, tobeusedby Tartu City Government (moreaboutthisinthenextpresentation)
history8
History
  • Structure:
  • 1992 CommunalBoardwasdividedintovariousdifferentboards
  • BoardofGreenAreas: 3 publicservants (chiefspecialist, specialist, dendrologist)
  • April 1993 creationoftheDepartmentofCommunalServices
  • 1994 all boardsjoinedbacktogether
present day
Present Day
  • Structure
  • Tasks/practices
structure
Structure

Tartu City Government:

  • 11 departments
  • 2 offices
structure1
Structure
  • Dep. of CommunalServices:
  • 4 Services
  • PublicParks & City Cleaning Service
  • (joined 2009)
public parks city cleaning service
PublicParks & City Cleaning Service

HEAD

CITI CLEANING

PUBLIC PARKS etc

CHIEF SPECIALIST

CHIEF SPECIALIST

CHIEF SPECIALIST

SPECALIST-DENDROLOGIST

SPECIALIST (non-staff)

tasks
Tasks

Publicparksetc-

  • Maintenance and supervisionofparks and greenareas,
  • Carryingoutprocurements, supervisionofworks
  • Approvementofrelatedprojects
  • Beaches,
  • Playgrounds,
  • Flowerbeds,
  • Digging,
  • Estimationoftreecondition / counseling
  • Communicatingwithcitizens,
  • Solvingcomplaints,
  • Christmastree on Raekoja square
tasks1
Tasks

City Cleaning

  • streets
  • Trashcans,
  • Busstops
  • benches
  • Parkinglots
  • Stairs
  • Bridges
  • Strayanimals,
  • Coordinationoftheworkoftheboardofcitycemeteries
tasks2
Tasks
  • No municipalenterprise
  • All workssubsribedfromprivatecompanies
  • Procurements -> classificationcategoriesbymaintenanceintensity
  • 2011 – 213 ha ofparks and greenareas, 81 ha offorests
  • 4 categories, 1st classmostdemanding
  • Heightoflawn, cleaningofgarbage, transport ofleaves
  • Quickquestions?
procurements
Procurements

Separately:

  • Greenareas/parksmaintenance
  • Flowerbeds
  • Trashcans
  • Playgrounds
  • Boxesforpet-owners
  • Designingoftechnicaldocumentation
  • Inventories (benches, picnicplaces)
  • Trees, bushes, planting, maintenance
  • Repairworks on greenareas (stairs, road repairs)
objectives
Objectives

1) Newplaygroundeveryyear

  • Thesurroundingsalsorenewed
  • From 2002, created/renewed 6 playgrounds
objectives1
Objectives

2) Wastelandsintoparks / forusage (song festival grounds, Ropka park, Ihaste Oak Park, Anne Canal )

objectives2
Objectives

3) Preservationofnaturalareas

  • Ihaste
  • Emajõe luhad
  • Dendropark
the future
TheFuture
  • Project GreenManactivities:
  • FriendshipAlleyof Anne canal and sportingtrack (2012)
  • TechnicaldocumentationforthereconstructionofMathiesen Park (2012)
  • NaturalTrail (2013)
  • Rozarium (2013)
the future1
TheFuture

5) Updatingofgreenmanagementsoftware

  • Realisationofprojectscurrentlywaitingforfunding (Toomemägi, Uue-Turu project, Emajõe banksenforcement (Road Service)
  • Mappingofnewgreenareas-> land reform etc. Number ofmanagementdutiesgrows.
thank you
ThankYou!
  • Rauno Külavee
  • GreenManprojectcoordinator
  • Rauno.Kulavee@raad.tartu.ee
  • +372 7361339, +372 53310897 (mobile)