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Effective Budget Management in Adult Education Programs: Common Findings and Solutions

This document addresses budgeting strategies for adult education programs, focusing on the management of funds, expenses, and potential audit findings. It details specific expenses, such as personnel costs, supplies, and advertising, totaling $2,500, while emphasizing the importance of accurate record-keeping to avoid disallowed costs. Key audit findings highlight issues regarding attendance records and inventory management. The text also notes upcoming changes in the Finance Module related to Performance Funds. A guide to submitting budgets and amendments at the local level is included.

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Effective Budget Management in Adult Education Programs: Common Findings and Solutions

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  1. Myth Bu$ters Budget Finance Module Questions

  2. Sample Program • Admin Personnel $1,000 • Operating $750 • Instructional • Personnel $2,000 • Materials $500 Total $2,500 • Equipment $500 • Federal Supplement $500 • Professional Dev. $0

  3. Invoice Items • Salary for Prog. Dir. (July) $150 • Salary for 3 Teachers (July) $500 • A/C utility (June Bill) $25 • GED Ceremony Supplies $25 • Student Incentives $45 • Advertising for new class $50 • Attend mandatory PD Training $15 • Books for Math class $700

  4. Audit Common Findings from last audit: • Participant (student) files did not contain sufficient evidence to support attendance hours recorded in AERIN. • Purchased items in prior year with useful life greater than one year but not in Inventory. • Participant (student) scored above 11.9 on their initial assessments and do not appear eligible for adult education. • Variance between the Finance Module and programs accounting records. Result in disallowed costs.

  5. Finance Module • Remember that there are multiple steps at local level to submit budgets, amendment requests and invoices. • Inventory items don’t need to be entered each year to be reported each year. • We are going to be adding Performance Funds to the Finance Module and AO for those programs doing AO soon.

  6. Questions?

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