Welcome!

1. Welcome! • If you joined the conference via telephone, please enter your audio pin if you haven’t already. (The image on the right is an example - your audio pin will be different.) • If you joined with a microphone and headset or speakers (VoIP), please be sure your device volume settings are properly adjusted. • If your mic & headset is not working, please try unplugging and re-plugging in your device. • We will begin promptly at the top of the hour.

2. LM 201: Advanced LegalMeetings Recording, Editing & Posting Presenter – Gene Donney Presenter – Madhu Lakshmanan

3. Please let us know your questions and comments during the training • Maximize/minimize your screen with the chevron symbol • Telephone participants need to enter their audio pin • Ask a question in the questions log • Raise your hand

4. Ensuring we can hear you • Mic & Speakers users should make sure the microphone volume is turned up. • You can always switch to telephone at anytime in the training. • Ensure that you have not muted yourself Un-muted Muted

5. Questions? • Raise your hand!

6. Today’s training… …is being recorded …will be archived on our website • Registered attendees will receive an email with a link to this information once it has been posted

7. A few notes about today’s training • Please note this is an advanced training. If you require clarification, kindly raise your hand. • There are many different solutions to recording, editing & posting trainings into a archive. This training is designed to provide steps that are most compatible with G2M / G2W. Every technology highlighted in this training is available to your program for free! • Other recorded materials that are substantially shorter in run time and smaller in file size have many more hosting option such as youtube.

8. Agenda • Reviewing the basics and mechanics of recording • Editing a recorded file • Storing (hosting) a recorded file • Posting to a web location

9. What are the recording options? Let’s test your knowledge!

10. A quick refresher on GoToMeeting & GoToWebinar recording.

11. In the top panel navigation, click on “view.” Enable “recording.” Be sure that the word recording is checked. Recording in GoToMeeting

12. .WMV format is highly recommended. The “GoTo” format can not be edited or privately hosted. Be sure audio recording is checked. Choose the Correct Preferences

13. Audio preferences can not be changed once recording begins. Be sure you have selected the proper file transfer location. G2M Recording in progress

14. In the top panel navigation, click on “view.” Enable “recording.” Be sure that the word recording is checked. Recording in GoToWebinar

15. .WMV format is highly recommended. The “GoTo” format can not be edited or privately hosted. Be sure audio recording is checked. Choose the Correct Preferences

16. Audio preferences can not be changed once recording begins. Be sure you have selected the proper file transfer location. G2W Recording in progress

17. Important Recording Tips • Only those phone attendees who have successfully entered the audio pin will be recorded. • Only someone designated as an organizer may record! • You may have multiple organizers in both GoToMeeting & GoToWebinar.

18. Post recording Tips • Please be patient. It may takes a few minutes before your recording file begins converting. • Please remain patient! If it was a large, robust training, it may take up to sixty minutes for the transfer to be completed. • Make sure you know where the file is stored.

19. They can be stored on a computer hard drive or in a shared storage area. Most recordings should be less than 100MB in file size. If the recording organizer is not the editor / poster, you can use yousendit.com (or similar service) for transferring files. Keep Your Recordings Organized

20. What is your experience with editing & posting recording?

21. Editing a wmv file generated through G2M or G2W NTAP recommends that Movica be used for .wmv file editing

22. Introducing Movica • Movica is an open-source project on SourceForge.net • It lets you edit .wmv files (among other things) • Your computer should be running at least Win XP, have the .NET platform (almost always installed with one of those automatic Windows Updates) and the Windows Media Player • It does a good job with basic movie editing but does not provide features such as separate sound editing, conversion into other formats etc. yet.

23. A note about viewing streaming video while in G2M / G2W • You may not see any video inside the Movica demo window. You may not see any other video that someone is sharing via their screen either. This is because there are hardware acceleration settings that are associated with your display unit. • Unless you are familiar with these settings we suggest that you do not change them on your computer just for this purpose.

24. How to begin editing • Open your movie file (.wmv). It takes a minute or two to load it all into memory. • Notice the controls at the bottom of the player.

25. Editing out the training introduction • Play the movie and click the ‘Selection Start’ or press [Home] on keyboard. • At the point where you want to end the selection click the ‘Selection End’ or press [End] on keyboard. • Your selected clip is placed in the right pane. Repeat with every segment that you wish to remove.

26. Preview your movie before saving • Highlight all the clips on the right (that you want to remove from your movie) and then click Play  Play Not Selected. You will be able to preview what your movie will now look & sound like.

27. Save your new edited movie • Highlight all the clips on the right (that you want to remove from your movie) and then click File  Save Without Selected Parts. You will be prompted for a filename.

28. Other Movica Save options • It is possible that you might want to save the parts you selected to saved and the rest to be discarded. This is done by just File Save selected Parts. • To save each of the selections as a separate file, click on File Save Selections as separate files.

29. Plenty of Keyboard shortcuts • Keyboard shortcuts help with precision editing! • If a clip on the right pane is highlighted, the Left & Right arrow keys fine tune the clip start position while [Shift+Left] and [Shift+Right] fine tune the clip end position. • There are other editing tasks such as splitting or joining that you can do with Movica, just play with the options. • Make sure to work on a copy of the recording so that nothing is lost in error.

30. Please visit http://vani.bhargav.googlepages.com/movicahelp Movica resources available online

31. Other Editing Options • Camtasia is another strong option featuring more advanced capabilities for editing. • Please note, however, that Camtasia is not free. $$$

32. What hosting resources are available to your program?

33. Storing (hosting) a recorded and edited file In order to post these files to a website, the files need to be hosted. NTAP suggests Screencast.com as a free hosting tool.

34. What is hosting? Hosting is an arrangement in which a web host (often an internet service provider) maintains clients' websites on its computers and provides related services. These services may include leasing of hard disk space, maintenance of hardware and software, provision of backup and security, content integrity, credit card processing, email boxes, and high speed internet connection.

35. Create your user account

36. Signing up is very easy. Make sure you choose the free option.

37. Once an account is created, login

38. Simply click browse and search for the desired file location. Download time varies depending upon file size. Add recorded training to you media library by browsing your file folders

39. Be sure your file is completely downloaded before you procede. A check mark indicates a successful download. Completed download

40. Additional options menus

41. A quick note about other hosting options for your archive • If your program has a server you can post your recorded files directly to your sever. • A video server is preferred if you happen to have access to a video server.

42. Posting a recording hosted on screencast.com to your site Please note individual sites and content management systems may require slightly different steps

43. Access the embedded share link

44. Post the link into your page • If you have access to the source page of your site or use a content management system, you can paste the html code that you just copied and view the movie clip running on your site in its own window.

45. Please note that some content management systems will require that the embedded link be pasted into the html editor. Drupal NTAP Site Example

46. Paste the code into your content management system.

47. Let’s review Let’s see how much we’ve learned during today's training.

48. Resources • PowerPoint slides, the resource page and a recording of this training (imagine that ;~) ) will be available at http://www.lsntap.org/LM201. • For large file transfers, use yousendit.com. • For editing .wmv files, download movica from http://downloads.sourceforge.net/movica/SetupMovica_Beta6_6.msi?download • For hosting recorded files, visit screencast.com to sign up and begin.

49. Questions, Answers & Discussion Thank you for attending today’s training. Please contact Gene Donney, gene@lsntap.org, for additional support.