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ICX PROCESS

ICX PROCESS. SESSION OBJECTIVES. To provide an overview of the whole ICX processes. THREE MAIN PROCESSES. RAISE. REALIZE. RA – MA – RE. MATCH. TN Sales and Raising. TN Management and Matching. Service and Receptions. THREE B ASIC FUNCTIONS. RAISE. REALIZE. RA – MA – RE.

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ICX PROCESS

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  1. ICXPROCESS

  2. SESSIONOBJECTIVES • To provide an overview of the whole ICX processes

  3. THREEMAINPROCESSES RAISE REALIZE RA – MA – RE MATCH TN Sales and Raising TN Management and Matching Service and Receptions

  4. THREEBASICFUNCTIONS RAISE REALIZE RA – MA – RE MATCH TN Sales and Raising TN Management and Matching Service and Receptions

  5. STRUCTURE

  6. ICXPROCESSES

  7. Researchon the availability and trends of the trainee poolavailable on AIESEC.net. • What types of traineeships most in demand? • How long do trainees prefer to stay in the country? • When are the trainees interested in arriving in the Philippines? • Are there local committees who are interested to do pocket recruitment? • All results of this research must be communicatedwith the whole incoming exchange team, especially to the TN Sales and Marketing. RESPONSIBILITY OF EXCHANGE COORDINATOR • Useful Tools: • AIESEC.net • DAAL Files • Search Tools

  8. surveying the companies and organizations that AIESEC to serve the potential matches and realizations. RESPONSIBILITY OF TN SALES and MARKETING • Useful Tools: • Internet • BOA / Alumni • Academics • News • Surveys • Personal Contacts

  9. Consolidate all research materials in order to target the right countries and corporations/organizations to partnership up with RESPONSIBILITY OF EXCHANGE COORDINATOR TN SALES and MARKETING

  10. Foster partnershipswith different local committees and/or countries who are willing to send their trainees to your local committee. RESPONSIBILITY OF EXCHANGE COORDINATOR • Useful Tools: • LC/CY partnership contract

  11. Creating connections with targeted companies (personal contacts, social media, cold/warm calls, job fairs, alumni) • Setting up company calls • Presenting the GIP to the company/organization • Following up the potential partnership • Signing the MOA and the TN JQ • Assigning a point person from the company to respond to you regarding the partnership RESPONSIBILITY OF TN SALES and MARKETING • Useful Tools: • Internet • Marketing Letter • Presentation • Promotional Materials • MOA • TN Job Questionnaire

  12. Uploading the TN JQ in the system • Double check that the Job Description is attractive and matchable RESPONSIBILITY OF TN MGT. and MATCHING • Useful Tools: • Internet • Accomplished TN JQ • AIESEC.net

  13. Useful Tools: • Internet • AIESEC.net • DAAL • Search Tools RESPONSIBILITY OF TN MGT. and MATCHING EXCHANGE COORDINATOR

  14. Useful Tools: • TN Acceptance Note • EP Acceptance Note RESPONSIBILITY OF TN MGT. and MATCHING EXCHANGE COORDINATOR

  15. Useful Tools: • TN Acceptance Note • EP Acceptance Note RESPONSIBILITY OF TN MGT. and MATCHING EXCHANGE COORDINATOR

  16. Communicate with the incoming trainee and set reasonable expectations • Respond to all inquiries of the trainee regarding the country and his/her traineeship • Inform him/her of necessary preparations: • Visa Applications / Working Permits • Accommodations • Airport Pick-Up • Cost of living • Clothes • Culture • ETC. RESPONSIBILITY OF SERVICE and RECEPTIONS • Useful Tools: • Internet • Welcome toolkit • Flight Tracker • Social Media

  17. RE: VISA APPLICATIONS • It is advisable that a trainee comes in the Philippines already with a valid visa throughout his/her stay • If ever this is not the case, any citizen (except Chinese and Indian) may enter the Philippines for an initial EOC of 21 days, and may be extended upon arrival(P3,030 for 60 days)

  18. Prepare welcome events for the trainees. Provide for them a welcome kit inclusive of necessary materials (sim card, map, emergency numbers etc.) • Provide a city orientation for them (commuting, important establishments) • Assuring that they are well integrated with the LC (invite them to events) • Respond to their needs and emergencies RESPONSIBILITY OF SERVICE and RECEPTIONS • Useful Tools: • Flight Tracker • Toolkit

  19. Assuring that both the TN and the trainee are meeting their reasonable expectations from each other and from the hosting LC • If ever this is not the case, conduct an investigation and come up with a fair and reasonable action for all parties RESPONSIBILITY OF SERVICE and RECEPTIONS TN MGT. and MATCHING • Useful Tools: • MyAIESEC.net • Google Docs.

  20. Assuring that the trainee has been sufficiently immersed into our culture and prepared to share his/her learning experience here back to his/her country RESPONSIBILITY OF SERVICE and RECEPTIONS

  21. ICXJOBDESCRIPTIONS

  22. VP’S ROLES&RESPONSIBILITIES • Ensure the development of each ICX subsystem – set goals and assure that all are followed • Deliver necessary tools that will ensure growth in quality and quantity of exchanges • Represent your LC internally and externally through building effective partnerships • Foster and build a culture of exchange

  23. JD: EXCHANGE COORDINATOR • Research the supply and demand of EPs on myaiesec.net • Fostering country and LC partnerships to provide a sustainable supply of trainees for TN partners • Creating and disseminating promotional campaigns and Matching Mania sessions for all TNs and EPs

  24. JD: TN SALES AND RAISING • Acquire TN partners who are willing to take in trainees from AIESEC • Assure continuity of current partnerships • Conducting external market research on which companies are suitable for GIP • Create a database of potential TNs • Setting up meetings and presenting to TNs • Signing a MOA and the TN JQ

  25. JD: TN MGT. AND MATCHING • Uploading the TN JQ of current partners • Managing forms (promoting and receiving applications) • Looking for eligible trainees for TNs • Communicating with the TN re: all applications • Finalizing matches between the EPs and the TNs

  26. JD: SERVICE&RECEPTIONS • Ensuring that all trainees are well integrated in the country • Preparing the arriving trainees for their traineeships and expectation setting • Arranging legal and logistical requirements of the trainee • Continuously servicing all the trainees throughout their stay • Reintegrating the trainees prior to their departure

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