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Sport Club Leadership Workshop Fall 2012. Policies. 9/4/13. Weight Room Information. For all sport clubs, there is a Weight Room available for use in the basement of the ASRFC. The equipment has been updated!

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weight room information
Weight Room Information
  • For all sport clubs, there is a Weight Room available for use in the basement of the ASRFC.
  • The equipment has been updated!
  • If you haven’t done a Weight Room training session with a personal trainer please schedule one with Tyler.
  • To access the weight room, you must obtain an OMNI lock code
    • OMNI Code setup: Apply IN PERSON in the Sport Club Office with the tech staff.
facility schedules

Facility Schedules

Both indoor & outdoor listed in alphabetical order

risk management
Risk Management

Sport Club Officers, Club members, and Coaches/Instructors should always emphasize safety during all Club activities.

Each member must sign the liability waiver through KU

Develop and practice safety guidelines relevant to your sport.

Encourage all members of your organization to carry personal health insurance.

Each club should become familiar with accident and liability insurance available through the national associations governing their sport.

risk management1
Risk Management
  • Inspect fields, facilities, and equipment prior to every practice session, game, or special event.
  • Report unsafe conditions to the Sport Club Supervisor on duty immediately.

Field Inspections

risk management2
Risk Management
  • Alcoholic beverages or illegal drugs are not allowed in or on University facilities at Club activities.
  • Alcoholic beverages or illegal drugs should not be consumed or transported in vehicles traveling to or from a contest.
  • Participants, instructors, coaches, and spectators will not be allowed to consume alcoholic beverages or illegal drugs while participating in the Sport Club Program or at an event.
  • Refer to alcohol policy in SC handbook

Alcohol Policies

risk management3
Risk Management
  • Each club is encouraged to have at least one member become certified in CPR and AED
  • CPR dates will be announced through email notifications
  • If interested in attending a session, let your sport club program manager know in advance

CPR Information

risk management4
Risk Management
  • Each club must file an “Accident Report Form,” Appendix Y, for each accident that may occur during practice or competition
  • Accident forms must be turned in to the Sport Club Coordinator no later than 3 days after the accident/injury
  • This is very important because you as officers can be held liable (legally and financially) if there are problems that arise

Accident Reports

emergency procedures
Emergency Procedures

Fire Alarm

  • Cease activity and use nearest exit to leave building. Participants can gather across Watkins Center Drive under the trees. There is no such thing as a false alarm – we treat all alarms as real until told by Police and Fire personnel that the building is safe to re-enter.
  • Blood/Chemical Spill
  • Cease activity and contact KU Recreation Services staff member on duty for clean up. Do not clean up the spill on your own!

Water Leak

  • Cease activity and report leak to KU Recreation Services staff member on duty who will then determine cleanup procedures and whether or not activity can continue.

Power Outage

  • Cease activity and follow direction of KU Recreation Services staff members on duty.

Within KU Facilities

emergency procedures1
Emergency Procedures


  • Participants who stay in the Recreation Center must proceed to the lowest possible level of the building to a tornado shelter area: bathrooms, locker rooms, dressing rooms, conference room (next to administrative office), or anywhere KU Rec Services staff directs you.
  • If at Shenk or other outdoor location, and you are caught in the open in a tornado, try to find a depression such as a ditch or culvert to hide in. Lie flat, make as small a target as possible. If you can, wrap a covering around exposed portions of your body.
  • Storm Warning
  • Cease Activity
emergency procedures2
Emergency Procedures

Inclement Weather

Usually closing is associated with cancellation of classes and closure of the KU Student Recreation Fitness Center.

Inclement weather may or may not be declared at the same time classes are cancelled. Inclement weather for the Lawrence campus is determined by the Provost’s Office.

If inclement weather is declared during the normal workday from 8am to 5pm, HR/EO starts a campus ‘calling tree’ to notify departmental contacts that inclement weather has been declared. Often emails are sent to departmental contacts, too.

If inclement weather is declared outside the normal workday from 8am to 5pm, the declaration will be announced via area news media (after 5:45a.m.), the inclement weather line (864-SNOW after 6a.m.), the KU website, and the Information Center (864-3506).

Note: this is for more severe weather not just rain that makes the fields unusable.

disciplinary procedures

Missed Sport Club Council Meetings

  • Failure to attend a sport club council meeting or leadership workshop will result in the following:
  • 1st meeting: $25 fine from Restricted Fee Account/SOFAS & verbal/written reprimand
  • 2nd meeting: $100 fine & suspension of club activities until meeting is made up
  • 3rd meeting: Loss of club recognition
Disciplinary Procedures


(As written in the KU Code of Student Rights and Responsibilities)

An offense against a person is committed when a student: Engages in hazing of another person for the purpose of initiation or admission into, affiliation with, or continuation of membership in any organization operating under the sanction of the University.


Hazing, continued

  • It is presumed that hazing is a forced activity regardless of the apparent willingness of an individual to participate in the activity.

Hazing includes, but is not limited to, any action, activity or situation which recklessly, negligently or intentionally endangers the mental or physical health, welfare or safety of a person, creates excessive fatigue, mental or physical discomfort, exposes a person to extreme embarrassment or ridicule, involves personal servitude, or substantially interferes with the academic requirements or responsibilities of a student.

weapons policy
Weapons Policy

Only “mock” or practice weapons can be used during Sport club practice times. Under no circumstances can real weapons be brought into the ASRFC or to any Sport Club practice, competition, or special event. Only approved “weapons” will be allowed during practice times. The following are “mock” weapons approved for Sport Club practices.

Approved – subarito, bokken, tanto, jo, wooden gun, shainai, sai, aikiken, aikijo, fencing foil, epee, saber

inventory check out
Inventory Check-Out
  • Please schedule an appointment with your program manager before coming to check-out equipment
  • You are only allowed to get equipment from Kendall or Mykala
  • If you are still missing equipment from last year you will be unable to check-out equipment this year until it is returned or replaced
sport clubs equipment available to check out
Sport Clubs Equipment Available to Check-Out
  • 1 KU Recreation Services Sport Club Banner
  • 1 digital Video camera
  • 1 Hi 8 Video camera
  • 3 video camera tripods
  • 2 100 ft. extension cords
  • 2 digital 35mm camera
  • 1 professional style 35 mm camera with flash and zoom lens
  • First aid kits
  • Folding Chairs
  • 3 Line Painters
  • Field paint
  • 7 Water Coolers
  • 3 Portable Tables
  • 2 Portable Tent/Canopy
  • 1 Trailer
  • 3 Garmin GPS Navigation Systems
sidewalk chalking

Clubs must be registered with SILC in order to chalk

  • Only water-soluble, dry stick chalk is allowed. Any other chalk will be removed at the expense of the club
  • Clubs may potentially lose SILC member status if chalking policies are violated
  • Chalking on covered sidewalks, stairways, curbs, stair risers, brick surfaces, on buildings, benches, planters, trash containers, pillars, any vertical surfaces, or anything other than pavement/concrete is not permitted


Sidewalk Chalking
office conduct
Office Conduct

Sport Club computers, printer, fax machine, phones, and copier available for use (temporary location & procedure)

Be courteous to other sport club members and Rec Center staff while upstairs

No one is allowed to cut through the downstairs office to get upstairs. You must swipe your KU ID (or finger print) in order to gain access to the Recreation Center and the upstairs office.

office suite information

To use the Sport Club Office Suite, one must swipe their KUID card at the Welcome Center ID check station. Only current KU students will be allowed to use the office suite. If a student has not purchased a membership during summer sessions, the use of the office suite must be approved by either the Sport Club Coordinator or the club’s designated Program Manager.

  • Office hours: 9am-5pm, weekdays only
  • OMNI lock codes
    • If you wish to have an OMNI lock code to enter both the office suite AND sport club weight room, email your sport club program manager
Office Suite Information
scheduling meeting space
Scheduling Meeting Space
  • When requesting a meeting space please use the new appendices form (listed online).
    • Must be turned in at least 2 weeks in advance
  • When requesting a space for an event, please notify the sport club staff at least 1 month in advance. Larger events will require more advanced notice.
adams campus challenge course
Adams Campus Challenge Course

For Adams Campus Challenge Course:

The Challenge course can come to you! Contact Outdoor Pursuits if you would like to set up a time at the ASRFC.

  • Remember that if you need anything for practice or games at Shenk please ask us first.
  • While out at Shenk the SC Supervisor, Intramural Supervisor, or special events personnel on duty will be your point of contact.
  • IMPORTANT: Shenk fields will close mid November
coaching ids and student ids
Coaching IDs and Student IDs
  • For teams that practice in the Rec Center and have a coach, please fill out a coach’s application to get an id made for your coach to enter the building.
  • All coaches’ ids from last year have expired.
  • Don’t forget YOUR OWN Student ID to get into the ASRFC every time you use the facility. Simply being a Sport Club member does NOT grant you entry to the ASRFC.
  • Administrative Office hours: 8am-6pm
upcoming forms due

Officer’s List

  • Request for Renewal of Recognition
  • Facility Agreement Form
  • SILC Registration
  • Schedule of games/events
  • Rec Liability Waivers
  • Constitution
    • New constitution guide – every club is to rewrite their constitution
  • Budget
Upcoming Forms Due
exec board
Exec Board
  • It will consist of 5 student members
  • Serve on the Rec advisory board
  • Approve/Deny supplemental requests
  • Appeal board for discipline from clubs
  • Sounding board for policy review
  • If you are interested contact your program manager
  • Next meeting you will give a 1-3 minute speech and elections will be held
sofas withdrawal change
SOFAS Withdrawal Change
  • We now require TWO signatures for EVERY withdrawal from a Club’s SOFAS account
    • Each club needs to submit a new SOFAS signature form (with at least 2 authorized users)
miscellaneous items
Miscellaneous Items
  • Updated Contact Info for the website if needed
  • Officers List note: You do NOT need your Advisor’s signature, just that person’s information.
  • Registrar Verification Forms: Please give about 2 weeks notice before any deadlines. DO NOT drop forms off at the Registrar, bring the forms to us.
  • Marketing Opportunities at the ASRFC
    • There are two video boards that you can advertise for your club on, send us a message if you would like to use them. Tell us who, what, when, and where and we will get it put up.
upcoming important dates
Upcoming Important Dates

Officers Lists, Facility Agreement, & Coaching Applications Due Fri 9/6/13

Deadline to register with SILC Sat 9/15/13

Budget/Constitution Due Wed 9/18/13

Supplemental Request Hearing/Exec Board Wed 9/25/13

Requests Due: Fri 9/20/13

Sport Club Council Meeting Wed 9/25/13

Finalized Budget/Constitution Wed 9/25/13

Executive Board Elections Wed 9/25/13

Fall Semester Schedules Due Fri 9/27/13