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IR Governance

Texas Juvenile Justice Department. IR Governance. Project. A project is a temporary endeavor undertaken to create a unique deliverable , service or result . Longer duration Multiple contributors/multiple types of activity Requires intense focus Involving considerable money

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IR Governance

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  1. Texas Juvenile Justice Department IR Governance Last revised: 9/6/12

  2. Project A project is a temporary endeavor undertaken to create a unique deliverable, service or result. Longer duration Multiple contributors/multiple types of activity Requires intense focus Involving considerable money Involving considerable personnel Involving considerable equipment/resources Last revised: 9/6/12

  3. Tasks Generally completed by one person Are of short duration Consist of a simple goal or set of goals Consist of a single type of activity Assigned or done as part of one’s duties Last revised: 9/6/12

  4. Parties Involved • Requestor • IR’s Project Management Office (PMO) • IR’s Subject Matter Experts (SMEs) • User Group (& Sponsor) • IR Steering Committee (ISC) • Executive Management Team (EMT) Last revised: 9/6/12

  5. New Project Request Flow Last revised: 9/6/12

  6. Last revised: 9/6/12

  7. Medium to High Impact On Users, Customers or State IPP Initial Score More than 1 month to project Operational Status Moderate to Significant Changes to Existing Systems Resources Needed From Multiple Divisions Capital costs > $50K Agency Grant PRIORITY MATRIX Initial Business Case is Weighted Last revised: 9/6/12

  8. Requestor Presents to User Group User Group Program Areas will “champion” project proposals Last revised: 9/6/12

  9. Requestor Works with PMO IR SMEs Sponsor & Program SMEs • High level scope definition • Project Assumptions • Constraints • Risk Management • Key Quality Indicators • Key Deliverables/Milestones & Timeline • Project Team/Responsibilities • Key Stakeholders • Funding Requirements • Policy Considerations Project Charter Last revised: 9/6/12

  10. Last revised: 9/6/12

  11. ISC Review/Vote of Proposed Project ISC prioritizes the project within its appropriate “Gate.” Presentation of High Priority Project Last revised: 9/6/12

  12. “Staging the Gates” Last revised: 9/6/12

  13. P • P • P • P • P • P • P • P • P • P • P • PMO Resource Availability Last revised: 9/6/12

  14. Imperative Project Prioritization Project placed at top of IR’s work queue for assignment & completion High Priority Medium Priority Decision Low Priority Work assigned to and completed by IR Last revised: 9/6/12

  15. Governance Process Summary Last revised: 9/6/12

  16. Last revised: 9/6/12

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