Registration + Quality Assurance by Providers
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Registration + Quality Assurance by Providers Trainers Network Conference May 19 2005 Roisin Sweeney rsweeney@fetac.ie - PowerPoint PPT Presentation


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Registration + Quality Assurance by Providers Trainers Network Conference May 19 2005 Roisin Sweeney rsweeney@fetac.ie. Agenda. Introduction / Context Awards, Providers, Programmes Registration Process Provider QA System development Application Process Evaluation & Agreement Q & A.

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Registration + Quality Assurance by Providers

Trainers Network Conference

May 19 2005

Roisin Sweeney

rsweeney@fetac.ie


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Agenda

  • Introduction / Context

  • Awards, Providers, Programmes

  • Registration Process

    • Provider QA System development

    • Application Process

    • Evaluation & Agreement

  • Q & A


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FETAC Registration

Introduction & Context




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FET in Ireland

  • State Training Agencies: - FÁS, Teagasc, Fáilte Ireland, BIM

  • VEC Provision: FE Colleges, Schools, YouthReach, VTOS, Literacy Training, BTEI

  • Voluntary Secondary Schools

  • Institutes of Technology

  • Training for People with Disabilities

  • Workplace Training (Employers)

  • Private Trainers / Colleges / Training Centres

  • Community Groups

  • E Learning / Distance Learning


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FETAC Functions

  • FETAC functions, as set out in the Qualifications (Education & Training) Act 1999, are to:

    • make and promote awards

    • determine national standards for awards

    • validate providers programmes

    • monitor and evaluate the quality of programmes

    • ensure fair & consistent assessment of learners

    • ensure access, transfer and progression


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FETAC and Providers

Guidelines

Policies and Procedures for Quality Assurance

Agreement Process

Criteria

Registered Provider

Award(s)

&

Standards

Programme

Validation Process

National Monitoring

Internal Monitoring

& Self Evaluation

Provider

Delivery & Assessment

FETAC

Learner Awards

Key


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Standards, Awards, Providers, & Programmes

  • A standard is …

  • An award is…..

  • A programme is….

  • A provider is …..


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Standards, Awards, Providers, & Programmes

  • A standard is a collection of learning outcomes setting out the knowledge, skill and competence required for an award

  • An award is a certificate issued by FETAC to a learner who has been assessed as having achieved a standard

  • A programme is a learning experience designed and offered by a provider based on predetermined national standards and leading to a FETAC award

  • A provider is one or more centres offering one or more programmes and having a common quality assurance system


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FETAC (NCVA) Module

  • Statement of Standard

    • Learning Outcomes

      • ‘Learners should be able to…….’

  • Assessment

    • Outline of how learners’ achievement of the outcomes is to be measured, graded and reported


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FETAC Policy on Provider Quality Assurance – main points

  • FETAC recognises the primary role of providers in the establishment and operation of quality assurance.

  • Providers with agreed quality assurance procedures can register with FETAC and apply for validation of their programmes.

  • FETAC will monitor and evaluate the effectiveness of a provider’s quality assurance procedures and will review the agreement within a maximum period of five years.


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Providers – rule of thumb

Big providers will have bigger programmes and complex qa systems

Smaller providers will have smaller programmes and more simple qa systems


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Quality Assurance – What is it?

CLARITY in

  • knowing what you are to do

  • knowing how you are to do it

  • knowing whether or not you are doing it

  • knowing whether or not it made a difference


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Provider Quality Assurance: Overall requirements

Provider to have

  • Mission:- underpinning

  • Policies: – statements of position / principles on areas relevant to FE&T

  • Procedures: - clarity on how the policies are to be implemented

  • Internal Monitoring: - how the procedures are being implemented and how they might be improved

  • Self Evaluation: - of programmes and services



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Common Quality Assurance Framework: Procedures

Fair & Consistent Assessment Policy

  • Procedures

  • Planning

  • Information for Learners

  • Security

  • Reasonable Accommodation

  • Consistency - Internal

  • Consistency - National

  • Assessment by Third Parties

  • Feedback to Learners

  • Learner Appeals

  • Return of Results

  • Corrective Action


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Policies and Procedures

Providers develop / amend / identify

  • Policy document(s) for each area

    • Should inform staff, learners and others

    • Should address issues set out in guidelines i.e. what is to be included in procedures

  • Procedures

    • Should address issues set out in guidelines

    • Can be individual or integrated

    • Should incorporate monitoring

    • Should identify evidence

    • Can be set out in template provided


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How do you write a policy?

  • These are the ‘what you will do’

  • Get familiar with guidelines

  • Is there an existing policy?

  • Identify what’s important to you and your learners

  • Follow the guidelines

    • What is expected in the policy?

  • Use clear language

    • ‘we commit to’

    • ‘we will’

    • Etc.

  • Write it as for a new learner or member of staff

  • Disseminate it


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How do you write procedures

  • These are the ‘how you will do’

  • Get familiar with guidelines

  • Address all elements that are relevant

  • Capture what you already do well

  • Identify gaps

  • Get together to work out most effective and appropriate method(s)

  • Agree it

  • Write it down as if for a new member of staff

  • Disseminate it


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Who / what is a provider?

  • Single centre

  • National / regional organisation

  • Network

  • Federation

  • Sharing programmes / systems


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Building an Application

Mission Statement

Policy Guideline

Policy 1 Document

Policy 2 Document

Procedure Guideline

Procedure n Document

Procedure 2 Document

Procedure 1 Document

Procedure Template

Method(s)

Evidence

Monitoring

Application Form


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Application Contents

  • Application Form

  • Organisation Chart

  • Policies on

    • Fair and Consistent Assessment

    • Protection for Learners

    • Self Evaluation

  • Procedures for

    • Fair and Consistent Assessment

    • Protection for Learners (if required)

    • Self Evaluation


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Resources for Providers

  • http://www.fetac.ie/info/publications.htm

  • www.fetac.ie/qa

  • www.fetac.ie/qa/qa2.htm

    • Guidelines

    • Application form

    • Evaluation form

    • Templates

    • Useful Links

  • www.fetac.ie/briefings/default.htm

  • Application Website