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Engineering Marketing & Communications Lunch and Learn: Managing Events in SharePoint. How to add an event. Open Internet Explorer and go to your department website. At the bottom of the page, click Intranet. Log in using your SEAS username and password. Quicklinks for Web Content Managers.
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Open Internet Explorer and go to your department website.
After logging in, you will arrive at Quicklinks for Web Content Managers.
Click Edit, add or delete EVENTS.
This is the home screen for adding a new event.
When editing an existing event, most of these fields will be filed in.
TIP: Student group events should be formatted as Student Group: Event Title.
Example: ACM Event: Windows Phone Hack-a-Thon
TIP: If the location is off-campus, it’s helpful to include the street address in this field (or the description field). If the location is at the Medical School campus, note it in parentheses.
Change the month, day and year by manually typing it in or by clicking on the calendar icon.
Next, select the start time from the drop down menu. The end time will not appear on the web.
If an event doesn’t have a start time or end time, skip this step.
Use the description field to explain the who, what, when, where and why of the event.
There is no need to include the title or location of the event—it is redundant. The same goes for the start time and end time, unless it is not clear in the start and end time fields.
Check this box if your event does not have a start time or end time.
Example: First day of class
This feature can also be used to create a special week on your calendar. Check the All Day Event box, and type in the dates in the Start Time and End Time fields.
Check this box if the event takes place on a regular basis.
Then, a new set of options will appear.
TIP: When this box is checked, a series is created. To edit a single event within the series, click on the event in the SharePoint (SP) calendar and then Edit Item.
To make a change to the entire series, click on the event on the SP calendar and select Edit Series.
TIP: An event that occurs daily is different than creating
an All Day Event that lasts for a set number of days.
To feature an event on the homepage:
Check “Show on Main Page”
When a zero is present in this field, the event will not be featured on the homepage.
Entering a number 1 - 4 allows you to feature events on the homepage in the order you choose.
Entering 1 means the event will be listed first, entering 2 means the event will be listed second, and so on.
TIP: Events featured on the homepage must be manually removed after the event occurs. To do this, go to the event in SharePoint and uncheck ‘Show on Main Page’ and enter 0 in the ‘HomePageEventOrderNumber.’
TIP: WUSTL Academic Calendar events are entered by Engineering Marketing & Communications and synced to department sites.
After reviewing your completed form, click OK.
Your event will appear on the department calendar once you or your approver approves the event.
If you prefer, we can enter the event for you. Go to the Engineering Calendar at engineering.wustl.edu and click “Submit an Event.” Then, fill out the form.
It is important to find a balance on the homepage with events and news stories about alumni, faculty, students, buildings and other items.
Engineering Marketing & Communications can assist with SharePoint questions:
Bridget Wiegman (firstname.lastname@example.org)
Kristen Otto (email@example.com) Ran Jing (firstname.lastname@example.org)