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Initial set-up and use of OAS for Administrators/Coordinators

Initial set-up and use of OAS for Administrators/Coordinators. Steps to using OAS. Import or manually create IDs and passwords for all who will use OAS (teachers and students) Import or manually create classes in which to assign each student Create and assign tests for students

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Initial set-up and use of OAS for Administrators/Coordinators

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  1. Initial set-up and use of OAS for Administrators/Coordinators

  2. Steps to using OAS • Import or manually create IDs and passwords for all who will use OAS (teachers and students) • Import or manually create classes in which to assign each student • Create and assign tests for students • View reports on student performance

  3. Step 1: Create Student and Teacher IDs and create Classes through the Import process (option 1) or manually create (option 2)

  4. Option 1: Import students, teachers, and classes into OAS • Create 3 files: student file, teacher file, class file in .txt or .csv format • Verify the files for errors • Import the files into OAS

  5. Sample Class file for import

  6. Sample Teacher file for import

  7. Sample Student file for import See OAS Roster Import Guide for details on creating and importing class, teacher, and student files.

  8. Once the three files have been created, verify the files • Select Administration tab • Select Import Center

  9. Select Create a new import job

  10. Browse for and add in all three files (Select Classes to browse for and import class files, then select Teachers and Students)

  11. Once all 3 files have been added, click Verify

  12. If the files are verified to be without fatal errors, proceed to scheduling the import by clicking Schedule

  13. Proceed to schedule the date and time of the import and click OK

  14. Option 2: Manually create IDs and passwords for all usersLogin with the ID and password provided by Riverside Publishing

  15. To manually create teacher accounts, select the Administration tab

  16. Select Create a new teacher

  17. Fill in required information (fields with red check) and any other needed information(Note: Passwords must be at least 6 characters in length)

  18. Then click Submit Repeat process to create an ID for each teacher who will be using OAS.

  19. To manually create an ID for each student, select the Students tab

  20. Select Create a new student

  21. Fill in the required information (fields with red check) and any other desired information For the Logon ID, you must use the student’s 10-digit Georgia Test ID Tip: for the Student Identifier, fill in with the same info as used for the Logon ID

  22. Then click Submit • Repeat process to create an ID for each student who will be using OAS.

  23. Next, to manually create a class or group for each student, select the Classes tab

  24. Select Create a new class

  25. Give the class a name and a unique identifier

  26. Select the grade level of the students to be included in the group/class – the list of students in that grade level should now be showing in the Students Available window

  27. Select the names of the students to be added to the class, then click Add.

  28. The students’ names should now be listed in the Students’ Enrolled window

  29. Select the name of the teacher(s) associated with this class/group, then click Submit

  30. Step 2: Create Tests

  31. Select the Tests tab

  32. Select Create a new test

  33. Give the test a name and a unique identifier; choose any other desired options, then click Submit

  34. Select a Subject for the test

  35. Select a Grade level

  36. Select a Standard Note: All ELA and Math items for Grades 1-8 have been realigned to the new Common Core Standards (CCGPS); items can be selected by Standard and Sub-Standard.  Other subject areas remain aligned to the Georgia Performance Standards (GPS) where Domain, Standard, and Element can be selected.

  37. Select a Sub-Standard

  38. Click Show Items

  39. Put a check to the left of any and all items to be included in the test

  40. When all items are selected, click Add Selected to Test

  41. Make any needed changes or add more items (click Add Items to return to selecting items); when finished, click Create Test

  42. Once tests are created, tests need to be assigned to the class or group. From the Tests tab main menu, select the Assign Test(s) to class(es)

  43. Select the class/group to which tests will be assigned

  44. Click New

  45. Select the test(s) to assign

  46. Tests can be assigned on Mondays-Fridays during certain hours by specifying dates and times in the Dates Test(s) can be taken and the Time Test(s) can be taken areas. For example, if times of 8:00am and 3:00pm are entered, then the test is only available during school hours for the specified dates.

  47. Select any other test assignment options, then click Submit

  48. If assignment is not for all students, select the student names to which the test will be assigned and click Submit

  49. Next steps: • Students can log in and take the assigned test • Once students have completed the test, the teachers and administrators can log in and view reports on students’ test performance.

  50. Students log in with ID and password that has been created or imported

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