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Safety Committee Summit Palmer Commons, Great Lakes Room March 19, 2018

Join us for the Safety Committee Summit on March 19, 2018, to discuss the Laboratory and Research Safety Initiative and ways to strengthen the culture of safety at U-M. Learn about safety unit structure, goals, and the importance of a strong safety culture. Together, let's make U-M a safe environment for everyone.

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Safety Committee Summit Palmer Commons, Great Lakes Room March 19, 2018

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  1. Safety Committee SummitPalmer Commons, Great Lakes RoomMarch 19, 2018

  2. U-M Laboratory and Research Safety Initiative • S. Jack Hu • U-M Vice President for Research

  3. Safety Committee SummitPalmer Commons, Great Lakes RoomMarch 19, 2018

  4. U-M Laboratory and Research Safety Initiative Karl J. Jepsen, PhD Henry Ruppenthal Family Professor and Associate Chair of Research, Department of Orthopaedic Surgery, Medical School Chair, U-M Laboratory and Research Safety Committee (LRSC)

  5. Safety Committee Summit Kick Off Meeting March 19, 2018 Great Lakes Room, Palmer Commons http://research.umich.edu/research-smart

  6. Thank you... ...for taking the time to help strengthen the culture of safety Leadership Safety Unit members EHS members LRSC members

  7. Safety Unit Summit – Kick Off Meeting 1. Review Audit charge 2. Safety Culture Campaign 3. UM Safety Unit structure 4. Safety Unit Summit goals - Operationalize safety culture infrastructure - Get to know each other; share best practices - 15 safety units One campus - Future summits – focus more on indicators Biannual summits initially Annual summits thereafter

  8. Safety is everyone’s responsibility Everyone has a right to work/learn in a safe environment. Everyone has a responsibility to make the work/learning environment safe. http://spg.umich.edu/policy/605.01

  9. UM Internal Audit Report – July, 2014 Concerns: General concern that safety is not a core value at UM Lack of robust accountability and governance structure UM needs more coordinated effort to ensure uniform compliance with general safety standards. Historical facility lab design and infrastructure does not always provide efficient means to be safety compliant under current regulatory requirements. U Minnesota U Penn Texas Tech

  10. Safety culture: attitudes, beliefs, perceptions, and values shared among employees in relation to safety in the workplace. National Research Council A strong culture arises because of a constant commitment to safety throughout the organization, not because of a set of rules.... - supports free exchange of safety information - emphasizes learning and improvement - assigns greater importance to solving problems than to placing blame

  11. Strengthening the culture of safety Major efforts to date... - Strong leadership position for strengthening the safety culture at UM President, Vice Presidents, Deans, Research Deans - Establishing the infrastructure to initiate and sustain a culture shift

  12. Challenges Not unique to U-M; these are shared by research institutions across the nation Cutting-edge research that changes over time New students/trainees and high turnover of personnel Infrastructure (e.g. open-bay design, costs) Regulatory authority of EHS is not prescriptive Inconsistent follow-through in correcting deficiencies (knowledge- and behavior-based) Lack of awareness of safety incidents and near-misses “Inertia” What is our “denominator” for incidents and near misses? Academic pressure for outcomes Many others

  13. Laboratory and Research Safety Committee (LRSC) S. Jack Hu, PhD Vice President for Research Kevin Hegarty Executive Vice President and Chief Financial Officer LRSC Membership Faculty / Staff - Medical School - School of Nursing - Kinesiology - College of Engineering - School of Dentistry - LS&A - School of Public Health - College of Pharmacy - LSI - Music, Theater, Dance - Architecture/Urban Planning Compliance - UMOR - Provost Office - Medical School - ACUO EHS - Executive Director - Laboratory Safety Manager - Biosafety Officer - Associate Director of Research and Operations Safety - Laboratory Safety Project Manager Trainees - UROP Program Officer - Undergraduate and Graduate students - Postdoctoral fellow

  14. LRSC Mission strengthen the culture of safety at U-M through enhanced oversight and accountability in the academic and research settings The LRSC has oversight responsibility for academic and research activities that involve potentially hazardous materials or equipment, occurring in laboratories, shops, or studios affiliated with the Ann Arbor campus.

  15. Strategy Priorities Maximize outcome while minimizing burden Non-punitive information to drive change An example of this approach working: Clinical Healthcare: MARCQI (Michigan Arthroplasty Registry Collaborative Quality Initiative) This template is recommended: APLU (Association of Public Land-grant Universities) ACS (American Chemical Society) NRC (National Research Council)

  16. Strengthening the culture of safety Too little oversight - No change - Continued potential for harm Too much oversight - Police state - Burden - Blame and train Balance oversightand burden Non-punitive information Education Cooperation Increased productivity

  17. Executive Vice President Chief Financial Officer Provost Vice President for Research Laboratory and Research Safety Initiative • Launched early 2015 • Laboratory and Research Safety Committee (LRSC) EHS UMOR 15 Unit-level Safety Committees Established (schools, colleges, UMOR units)

  18. 15 Safety Unit Committees 1. Architecture and Urban Planning 2. Art and Design 3. Engineering 4. Institute for Social Research 5. Libraries 6. Life Science Institute 7. Literature, Science, and the Arts 8. Medicine 9. Music, Theater, and Dance 10. School for Environment and Sustainability 11. Health Sciences Safety Committee Dentistry, Kinesiology, Nursing, Pharmacy, Public Health, Social Work 12. Mobility Transformation Center 13. UM Transportation Research Institute 14. UM Energy Institute 15. Functional Magnetic Resonance Imaging http://research.umich.edu/research-smart/research-smart-safety-committees

  19. Previousworkingrelationship PI EHS Staff (Not a closed-loop system)

  20. Ultimate Target: Inspection Ready 24/7/365 Academic / Research setting Faculty, Staff, Trainees Safety Coordinators TRUST EHS Inspections Metrics of success Incidents Near miss reports TRUST Unit-Level Safety Committee LRSC TRUST Institutional Leadership S. Jack Hu, VP Research Kevin Hegarty, VPF-CFO

  21. Using information to drive change Start thinking about... What information is meaningful? for unit? for UM? How do we make this information effective? What are our reasonable target numbers? Time frames? Measures of our success? Anonymized data? 2017 data

  22. 1. Commitment to improve - Meet quarterly - Present data - Use data to make changes in their hospital % patients with venothromboembolism after greater use of aspirin 2. Outcomes - Improvements in quality - Reduction in costs and complications Blood transfusions % patients screened for Staphylococcus aureus

  23. What we need from the Safety Unit Committees 1. Take on a strong leadership position - Be visible to your community - Faculty/Staff/Trainees - Chairs/Deans - Reach out – town hall style meetings give faculty/staff/trainees a voice listen to them - Lead by example - Demonstrate that safety is a core value for your unit and the institution 2. Set clear expectations that change needs to happen – locally and campus wide - Clarify roles, responsibilities, and accountability - safety and productivity are not competing interests - Clarify roles of the institution - promote safety - provide resources and training needed to work safely - Clarify roles of the individual - day-to-day actions and practices that lead to safe practices 3. Promote partnerships between faculty/staff/trainees and EHS staff Help change the perception of EHS staff as compliance regulators to EHS staff as collaborators

  24. What we need from the Safety Unit Committees 4. Envision the path needed to achieve a successful outcome - Milestones - How do we measure success? - Uniformity of safety culture across campus? - Communication goals – Faculty/Staff/trainees Safety Units LRSC UM Leadership 5. Find the opportunities - To make the safety culture campaign visible - To show strong leadership - To listen - To clarify - To provide feedback - To educate - To facilitate Pendulum model: - reactionary, inconsistent, frustrating Moving the needle toward a successful outcome - consistent and persistent message

  25. Goal – operationalize the Safety Units and the LRSC Session #1:What has your safety committee done to strengthen the culture of safety? Session #2: What challenges, barriers, and hurdles does your safety committee face to strengthen the culture of safety? Session #3:If it could be provided, what would help your safety committee be more effective in strengthening the culture of safety within your unit and across campus?

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