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11 th Annual Post Award Workshop

Join us for the 11th Annual Post Award Workshop sponsored by the Vice President for Research Sponsored Programs Office. Learn about project payroll certification, post award processes, institutional research, and more. Discover tools for managing your projects effectively and ensuring project success. Contact us for assistance and access valuable resources on our website.

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11 th Annual Post Award Workshop

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  1. 11th Annual Post Award Workshop Sponsored by: Vice President for Research Sponsored Programs Office Sponsored Programs Accounting

  2. iClicker • I have a pending proposal(s) and/or funded award(s). • I am support staff and/or from administration. • I do not have either a pending proposal or a funded award. • I am a party crasher and I am here for the lunch.

  3. Workshop Goals/Objectives • Organizational Overview • Staff Introductions • Project Payroll Certification Document (PPCD) • The Post Award Process • Institutional Research and Development (IRAD) • Answer specific questions

  4. VPR Structure for Sponsored Projects Administration • VPR • Vice President for Research • Dave Reed • SPO • Sponsored Programs Office • Julie Seppala • IIE • Innovation & Industry Engagement • Jim Baker • POST AWARD • Sponsored Programs Accounting • (SPA) • PRE-AWARD SPO • PRE-AWARD IIE

  5. Sponsored Programs Accounting

  6. Responsibilities – Team Effort

  7. Responsibilities – Principal Investigator (PI) and Department Chair/Director

  8. Responsibilities – Sponsored Programs Accounting

  9. FUN FACT “Funded/Awarded” does not always mean cash is received. Approximately how many invoices does SPA submit to Sponsors in any given year? • 5,000 • 3,000 • 1,500 • 500

  10. PPCD Certification

  11. Sponsored Project is AwardedWhat Now?

  12. FUN FACT Approximately how many active Sponsored Projects does Michigan Tech have every year? • 500-600 • 300-400 • 800-900 • over 900

  13. Sponsored Project Spending

  14. Is the Expenditure Allowable? What are some examples of unallowable expenditures? Are there funds available and is the expenditure within the start/end date of the project? Does the expenditure require prior approval? Are the expenditures reasonable, allocable & consistently treated? Are the expenditures reasonable, allocable, applicable & consistently treated? What if the expenditure is unusual? Is the expenditure allowable per OMB Circular A-21 and/or sponsor? When is budget flexibility a concern?

  15. Budget Flexibility Budget Modifications

  16. FUN FACT Approximately how much in expenditures on Sponsored Projects in one given year? • $ 70 Million • $ 43 Million • $ 35 Million • $ 25 Million

  17. Tools for Managing Your Projects • Budget versus actual expenses • Encumbrance • Labor Reports • Detail Transaction • Salary & Wages by Anniversary Year

  18. FUN FACT Approximately how many payroll reallocations does SPA see in a year? • 200-300 • 1,000-1,100 • 2,000-2,100 • 700-800

  19. Reallocations

  20. Award Closeout Remember: 90 – 60 – 45 – 30

  21. Institutional Research & Development (IRAD)

  22. FUN FACT Of the total $11M in Facilities and Administrative (F&A) costs collected in fiscal year 2011 how much was kept for central administration? • $ 4M • $ 7M • $ 10M • $ 2M

  23. Post Award Wrap Up • Ask SPA for help! • Good financial management = project success • Important to the process • Timely charges and reallocations • Timely closeout • Costs must be reasonable, allocable, applicable and consistently treated • IRAD indexes – project costs & grad support

  24. Contacts

  25. Web Resources • SPA website: http://www.mtu.edu/research/administration/sponsored-programs/accounting/ • Post Award Administration Manual http://www.mtu.edu/research/administration/sponsored-programs/accounting/post-award-management/PostAward_Manual.pdf • Allowable/Unallowable costs: http://www.mtu.edu/research/administration/sponsored-programs/accounting/post-award-management/allowable-expenditures\ • Charging expenditures to Sponsored Projects http://www.mtu.edu/research/administration/sponsored-programs/accounting/post-award-management/salary-wages-payroll • Internal Budget Modification Guidelines http://www.mtu.edu/research/administration/sponsored-programs/accounting/pdf/int-budget-mod-guidelines.pdfRequest for a budget modification • Request for Budget Modification http://www.mtu.edu/research/administration/sponsored-programs/pdf/req_mod.pdf IRAD Guidelines http://www.mtu.edu/research/references/guidelines-procedures/institutional-research-development.html

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