VAPT June 24, 2011. Pupil Transportation Report. Data can be used for future projections Data is used in determining the funding for transportation, which is included in Basic Aid. Why Prepare the PTR?. Completed once a year
Regular Transportation Mileage – miles traveled with pupils on board to and from school and not classified in any other classification.
Exclusive Transportation Mileage – miles traveled to and from school with pupils who require a separate form of transportation service on exclusive schedule buses.Categories
Special Trips mileage – miles traveled for special activities such as field trips, athletic trips, etc.
Federal Programs mileage – miles traveled for programs funded with federal fundsCategories
Between School mileage – miles travel with students on board between schools during the regular school day for instructional programs
Summer School mileage – miles traveled to transport students to and from summer school instructional programsCategories
Example: Driver parks bus at home, picks up first student 5 miles later – 5 miles are deadhead milesCategories
Do not include the salaries/benefits of driversSchool Bus Attendants
S/Bus Attendants Sal & Benefits ______________
Per Mile Cost is determined as follows: (Operational Cost – (School Bus Attendants Sal & Benefits)) / number of miles
Example: ($995,643.04 – $15,000)/ 712,200 = $1.3769
The School Bus Attendants Salaries & Benefits are added to Exclusive Costs, which increases the Per Mile Cost ( )Calculation of Per Mile Cost
Total Cost at bottom of screen must equal the total operational costs shown on top screen.
Total Ridership – Include all students, pre-k, non-public students, public carrier, private carrier and transportation through contract in the appropriate “boxes.”
As data is entered, the counts for Pre-K, private carrier, etc., will be subtracted from the total ridership to determine the K-12 ridership count.Counting Ridership
Will be subtracted
Prorate the time these students spend in private or public carrier transportation.
Example: Student is transported by parent (private carrier) for 15 days of the 180 day year,
[15 / 180 = .08] (.08 is reported under private carrier) The remaining .92 is reported under appropriate category, such as regular or exclusive.Special Arrangements Ridership Count
Responsible ADM – students the school division is responsible for transporting
Ridership should never be higher than Responsible ADM.Comparing Ridership to Average Daily Membership (ADM)
Report the number of buses in your fleet, regular and exclusive, separately.
Include spare buses, but do not include those buses that are used for spare parts and will not be returned to operations.Buses
Divisions are grouped into similar clusters according to land area (U.S. Census data) and ridership for regular and exclusive.
Land AreaPupil Count
For each of the 6 Regular and 5 Exclusive clusters, the linear weighted average (“prevailing average”) is calculated for both Cost Per Pupil and Buses Per 100 Pupils.
The Prevailing Average Cost Per Pupil is also calculated for the Special Arrangement category.SOQ Funding Formula – Prevailing Averages
Each division’s base year ridership is adjusted by its projected growth or decline in ADM.
Example: Buses = 43(Based on projected number of students)
43 /15 years (replacement) =
2.86 (number of replacement buses)
$77,443 (replacement bus price) * 2.9 = $224,585.59
Note: Type C=63% and Type D=37% of contract
A linear weighted average will be computed for all in the cluster.Funding Calculations (Cont)
(Number of regular pupils reported)/100 *prevailing number of regular students per 100 buses/100
The sum of the projected costs based on ridership, bus replacement, and public transit is adjusted by the Composite Index and loaded into the SOQ Model.
Pupil Transportation Cost is updated every two years and held constant for the biennium.SOQ Funding Formula – Total Costs
The SOQ Model adds projected transportation cost into each division’s total Basic Aid cost, as calculated by the SOQ Model, then divides by ADM to derive the Basic Aid Per Pupil Amount (PPA).
The portion of Basic Aid allocated for Transportation is shown on the “Basic Aid” sheet in the calculation template:SOQ Model Output
The Instruction Manual will be updated and placed on the SSWS system under the PTR
You are encouraged to read and review this data before beginning your PTR reporting
If you have questions, contact the Pupil Transportation Service at 804-225-2037Detailed Instructions for Preparing the PTR
Detailed questions concerning funding should be addressed to the Budget Office
804-225-2025Questions concerning Funding