Spring 2013 Computer-Based Testing Training Materials

Spring 2013Computer-Based TestingTraining Materials
Grades 6, 7, 9, and 10 FCAT 2.0 Reading Grade 5 FCAT 2.0 Mathematics FCAT 2.0 Reading Retake FCAT Mathematics Retake

Overview These training materials are designed to highlight important information for computer-based test administrations. Not all information from the test administration manual is included in this presentation, so it is imperative that district and school staff read and familiarize themselves with all information in the manual in addition to using these training materials.

Overview These training materials are based on the Spring 2013 Computer-Based Reading and Mathematics Test Administration Manual (Spring 2013 CBT Manual). There are separate training materials for FCAT 2.0 Writing and the paper-based Spring 2013 Reading, Mathematics, and Science Tests. Training materials are available in PearsonAccess under the Support tab.

Overview These training materials should be used in conjunction with the Spring 2013 Reading, Mathematics, and Science training materials for paper-based tests to ensure that all general information regarding test administration policies and procedures is covered.

Glossary of Terms PearsonAccesswww.pearsonaccess.com/fl A website used for almost all test preparation (e.g., PreID), setup, administration, and reporting tasks. Requires a username and password. Verify that you are working in the correct test administration each time you log in. Links to support materials: www.FLAssessments.com/SpringRMS PearsonAccess will timeout after 14 minutes of inactivity.

Glossary of Terms PearsonAccess Training Center Accessed from the Training Center tab on PearsonAccess Home page. Provides an opportunity to Practice PearsonAccess tasks. Manage the Infrastructure Trial in preparation for testing. Requires a username and password.

Glossary of Terms Proctor Caching Proctor Caching is a process of loading or “caching” test content locally on a computer at the school level. Does not require a separate caching server and can run on any workstation on the network that meets minimum requirements. Proctor Caching software is provided by Pearson. Reduces test delays due to network congestion. Provides students with a more seamless testing experience. Requiredfor all FCAT/FCAT 2.0/EOC computer-based testing in Florida.

Glossary of Terms Note: This is the URL used for testing this Spring; it is different from the URL used for the Infrastructure Trial. TestNav 6.9 (TestNav) Platform for Florida’s high-stakes computer-based statewide assessments. Software application installed either on a file server or on each computer that will be used for testing.

Glossary of Terms TestHear 2.1.0.7 (TestHear) Platform used to deliver accommodated forms (e.g., large print, zoom, color contrast, screen reader, assistive devices) for Florida’s high-stakes computer-based statewide assessments. Software application installed on each computer that will be used to test students who require computer-based accommodations. TestHear will operate on Windows PC workstations and on Macintosh workstations that have Mac OS 10.5 or later installed and are running Windows (e.g., via Boot Camp). TestHear will not work on Mac OS X 10.4 or on Macs that cannot also run Windows.

Glossary of Terms ePAT Electronic Practice Assessment Tool Provides students an opportunity to practice using the computer-based platform prior to testing. Available for download at www.FLAssessments.com/ePATs. Download ePAT launcher separately from practice test content. Accommodated ePATs are also available. Launcher is bundled with the practice test content for accommodated forms. Scripts and instructions for downloading ePATs are under the Resources tab.

Pearson Support and PearsonAccess Contacting Pearson Support Phone Number: 1-877-847-3043 E-mail: Florida@support.pearson.com Appendix C in the Spring 2012 CBT Manual provides the following information: PearsonAccess User Accounts Instructions for setting up user accounts are posted on PearsonAccess. Browser requirements Logging in for the first time Resetting passwords Training Center Test Setup Exercise

Computer-Based TestSchedule

CBT Daily AdministrationSchedule Retakes (April 8-19): FCAT 2.0 Reading and FCAT Mathematics FCAT 2.0 Reading Retake and FCAT Mathematics Retake are computer-based tests. FCAT 2.0 Reading Retake—administered in two sessions over two days. Students may have up to half the length of a typical school day to complete each session. FCAT Mathematics Retake—administeredin a single test session. Students may have up to the length of a typical school day to complete the test. CBT sessions AND paper-based tests (accommodations only) may be scheduled during the entire Retake window; however, schools within a district must adhere to the same testing schedule.

CBT Daily AdministrationSchedule Week 1 (April 15-19): Grades 7 and 10 Reading Grades 7 and 10 Reading are computer-based tests and will be administered in two 70-minute sessions over two days. Week 1 make-up testing may continue through April 24, as needed.

CBT Daily AdministrationSchedule Week 2 (April 22-26): Grade 5 Mathematics, Grades 6 and 9 Reading Grade 5 Mathematics and Grades 6 and 9 Reading are computer-based tests and will be administered in two 70 minute sessions over two days. Week 2 make-up testing may continue through April 30, as needed.

What’s New Electronic Devices School personnel must ensure that students do not have access to their cell phones or other electronic devices at any time during testing, including breaks (restroom breaks, etc.). If a student is found to be in possession of ANY electronic devices during testing or during a break within a session, his or her test must be invalidated. Students and parents/guardians must be made aware of this policy prior to testing.

What’s New Testing Rules Acknowledgment Prior to testing, students must listen to the testing rules read by the test administrator and then click a checkbox (TestNav) or circle (TestHear) next to a Testing Rules Acknowledgment that reads: “I understand the testing rules that were just read to me. If I do not follow these rules, my test score may be invalidated.” If a student does not click the box at the beginning of Session 1 of a test, the test administrator should contact the school assessment coordinator.

What’s New Test Materials Chain of Custody Form Schools are required to maintain a Test Materials Chain of Custody Form (available in PearsonAccess and in Appendix E of the Spring 2013 CBT Manual). Record accurate information on the form, including the dates activities are completed, the names of the persons performing activities involving the materials, and information about the locked storage room. Retain electronic or hard copies of completed forms after materials are packaged for pickup, and email or return the originals to the district assessment coordinator.

What’s New Reference Sheets Mathematics reference sheets are provided in an online format only for the Grade 5 FCAT 2.0 Mathematics test and the FCAT Mathematics Retake. Schools may provide hardcopy reference sheets to students. Any hardcopy reference sheets must be photocopies of the reference sheet in Appendix E of the Spring 2013 CBT Manual (also available at www.FLAssessments.com/SpringRMS). Each photocopied reference sheet must be carefully checked against the original to ensure all content is copied and that it is clear and easy to read.

What’s New CBT Worksheets For each FCAT 2.0 Reading computer-based test session, CBT Worksheets may be provided for students if they prefer to make handwritten notes instead of using the notepad tool in the CBT platform. The worksheet is an 8 ½ × 11 page (located in Appendix E and posted to PearsonAccess) that may be copied and distributed to students at the beginning of a test session. Students will receive a new worksheet for Session 2.

What’s New Handheld Calculators After participating in an FCAT Mathematics Retake practice test, a student may request an approved four-function calculator for use on the day of testing. Test administrators should have a supply of handheld four-function calculators for these students. TestHear does not include a four-function calculator tool in the CBT platform. Students taking an accommodated CBT form of the FCAT Mathematics Retake MUST be provided with a handheld four-function calculator to use during the test, as indicated in the administration script. Students taking the Grade 5 Mathematics test may not use a calculator.

What’s New Technology Coordinator Guide Information and instructions for technology coordinators to follow before, during, and after testing are now provided in a separate online Spring 2013 Technology Coordinator Guide. Technology coordinators must familiarize themselves with all information in this guide prior to the test administration. The Technology Coordinator Guide is available at www.FLAssessments.com/SpringRMS.

What’s New CBT Training Resources A new website has been created to compile several resources for computer-based testing. The site includes information about test setup, best practices, and training resources. This site is located at www.FLAssessments.com/CBTTrainingResources.

What’s New Accommodations Paper-based large print test materials are available as a unique accommodation for students who have a documented inability access large print accommodations on computer-based tests. Other paper-based test materials (regular print, braille, Reading Passage Booklets) are available to eligible students who have such accommodations indicated on an IEP or Section 504 plan. Although Reading Passage Booklets are included in the category of paper-based accommodations, eligible students who require them will test on the computer.

What’s New TestHear 2.1.0.7 A new version of TestHear was released prior to the Fall 2012 Retake administration. Schools that downloaded this updated version of TestHear do not need to download it again for the Spring CBT administration. Any schools that did not administer TestHear accommodated forms of the Fall 2012 Retakes or Winter 2012 EOC Assessments will need to download the newest version of the TestHear software and TestHear ePATs prior to administering an accommodated form of any CBT assessment. The newest version of TestHear is available at www.FLAssessments.com/Downloads.

What’s New ePATS The computer-based practice tests, also called ePATs, and scripts for administering ePATs are posted at www.FLAssessments.com/ePATs for school staff, as well as students and their parents/guardians, to access at their convenience. Students should be made aware that they can access ePATs on their own at this location. The ePAT scripts are no longer included in the test administration manual. Schools must administer the appropriate practice test(s) to all students to be tested using the ePAT scripts; however, if a student has previously participated in an ePAT for the grade level and subject test he or she will take, the student is not required to participate in an ePAT session.

What’s New Updates to Student Information A new process has been established to allow incorrect student profiles added to PearsonAccess via the Create New Student Wizard to be updated before or after testing. The District Assessment Coordinator can submit a request by calling Pearson support at 877-847-3043.

What’s New Seal Codes Students participating in Grade 5 Mathematics, Grade 6, 7, 9, or 10 Reading, or the Reading Retake must enter a seal code to open Session 2 on Day 2 of testing. Students are not able to return to Session 1 once they have accessed Session 2. Students will log in using the same Student Authorization Ticket for both test sessions. Seal codes are secure information and must not be provided to students prior to the beginning of Session 2, as indicated in the administration script.

What’s New Test Group Code Schools must use one unique four-digit test group code for both sessions of each subject test for students in each testing room. For instance, the group of students taking Grade 7 Reading in Mrs. Smith’s computer lab will use the same test group code for Session 1 and Session 2. If students are absent for a test session, a different unique code must be used for each make-up session.

Reminders Test Administrator Policies ALL test administrators must be certified educators. In addition to signing a security agreement, test administrators are required to sign a Test Administrator Prohibited Activities Agreement. Test administrators must NOT administer the FCAT/FCAT 2.0 to their family members. Students related to their assigned test administrator should be reassigned to an alternate test administrator. Under NO circumstances may a student’s parent/guardian be present in that student’s testing room.

Reminders Seating Charts Test administrators are required to maintain an accurate seating chart for each group of students in their rooms during testing. All seating charts must indicate the front and back of the room, as well as the direction the students are facing. If the seating configuration changes during testing, a new seating chart must be created.

Reminders Leaving Campus If a student begins a session and leaves campus without finishing (due to an appointment, illness, etc.), he or she will NOT be allowed to complete that session. No exceptions will be made once the student leaves the school’s campus, so parents/guardians and students must be made aware of this policy.

Reminders Marking Tests Complete Student tests should only be Marked Complete in one of the following circumstances: A student had to leave the test (e.g., cheating, illness) and will not finish the test. (After being marked complete, school personnel will invalidate the test.) A student finished the test but exited instead of submitting the test and the test should be scored. A student completed Session 1 and never started Session 2. As otherwise directed by FDOE or Pearson after a technical difficulty or other extenuating circumstance. * FOR FCAT 2.0 TESTS, DO NOT MARK TESTS COMPLETE OR STOP THE SESSION IN PEARSONACCESS AFTER DAY 1.

Reminders Resources The following resources for this administration can be found at www.FLAssessments.com/SpringRMS: Test administration manuals Training materials Technology coordinator guide Forms to report missing materials and test irregularities/security breaches Student tutorials Test Administrator Prohibited Activities Agreement Test Materials Chain of Custody Form FCAT/FCAT 2.0 Test Administration and Security Agreement Reference sheets Parent/Guardian letters Comment forms Blank Administration Record/Security Checklist Security Log Materials Return List Braille Scripts

Reminders Test Security Policies and Procedures Per Florida State Board of Education Rule 6A-10.042, FAC, and Test Security Statute, s. 1008.24, F.S. (see Appendix B), district and school personnel are required to maintain test security before, during, and after testing. Please remember that inappropriate actions can result in student or classroom invalidation and/or loss of teaching certification. All school personnel, including itinerant teachers and proctors, must receive thorough training in test administration and security policies and procedures, familiarize themselves with all relevant content of the test administration manual(s), read the Statute and Rule in Appendix B, and then sign an FCAT/FCAT 2.0 Test Administration and Security Agreement. All test administrators must be certified educators and must sign the Test Administrator Prohibited Activities Agreement. School assessment coordinators must maintain an accurate Test Materials Chain of Custody Form.

Students to be Tested In general, all Florida public school students enrolled in tested grade levels (Grades 3–10) participate in the FCAT/FCAT 2.0, per Section 1008.22(3)(c)8, Florida Statutes (F.S.). Students must take the test(s) appropriate for the grade level in which they are enrolled.

Students to be Tested FCAT 2.0 Reading Retake For students who entered Grade 9 in the 2009-2010 school year or after and are pursuing a standard Florida high school diploma, earning a passing score on the Grade 10 FCAT 2.0 Reading test is a graduation requirement. The following students are eligible to participate in this administration of the FCAT 2.0 Reading Retake: Retained Grade 10 or Grades 11-12 regular high school students who have not yet earned a passing score. Students who enrolled in Grade 9 prior to the 2009-2010 school year but have not yet passed the Grade 10 FCAT Reading. (Because the FCAT Reading Retake is no longer offered, these students will participate in the FCAT 2.0 Reading Retake.)

Students to Be Tested FCAT Mathematics Retake For students who entered Grade 9 in the 2009-2010 school year or earlier and are pursuing a standard Florida high school diploma, earning a passing score on the Grade 10 FCAT Mathematics test is a graduation requirement. Regular high school and adult students who have not yet earned a passing score on the Grade 10 FCAT Mathematics are eligible to participate in this administration of the FCAT Mathematics Retake. Students who entered Grade 9 in the 2010-2011 school year or after do NOT take an FCAT/FCAT 2.0 Mathematics test.

Students to Be Tested Retakes Students participating in Retake administrations should only take the subject test(s) they have not yet passed. Students who have received a GED diploma are not eligible to participate in FCAT/FCAT 2.0 administrations. Students enrolled in grade levels below Grade 10 MAY NOT participate in Retake administrations.

Students to be Tested Special Program Students Make arrangements to test special program students (Home Education, Virtual School, McKay Scholarship, FTC Scholarship). Ensure that these students are tested under the correct school number, according to the chart on page 6 of the manual.

Students to be Tested English Language Learners (ELLs) Per the Department’s Bureau of Student Achievement through Language Acquisition, all ELLs are expected to participate in statewide assessments. If an ELL has been receiving services in an English for Speakers of Other Languages (ESOL) program operated in accordance with an approved ELL plan for one year or less AND a majority of the student’s ELL committee determines that it is appropriate, the ELL may be exempt from this FCAT 2.0 Reading administration. Exempt ELLs must participate in the English proficiency assessment or they will be counted as “not assessed” and this will impact the participation rate calculation. All ELLs are expected to participate in the FCAT 2.0 Mathematics and Science tests no matter how long these students have been receiving services.

Students to be Tested Students With Disabilities All students with disabilities participate in the statewide assessment program by taking one of the following: FCAT/FCAT 2.0 without accommodations, FCAT/FCAT 2.0 with accommodations, or Florida Alternate Assessment. All determinations regarding participation in the statewide assessment program must be documented in the student’s IEP or Section 504 plan. See Appendix A of the manual for information regarding accommodations.

Proctors When testing a large group of students, proctors must be assigned to the room. Refer to the table below for the required number of proctors. *It is strongly recommended that a proctor be assigned to rooms with 25 or fewer students whenever possible.

Missing Materials Schools must investigate ANY report of missing materials and report missing secure materials to the district assessment coordinator immediately. Within 30 calendar days of the incident, a written report must be submitted to the FDOE. The report must include: The nature of the situation The time and place of the occurrence The names of the persons involved A description of the communication between the district assessment coordinator’s office and school personnel How the incident was resolved What steps are being implemented to avoid the future losses A form to report missing materials can be found at www.FLAssessments.com/SpringRMS.

Test Irregularities/Security Breaches Test administrators should report any test irregularities (e.g., disruptive students) and possible security breaches to the school assessment coordinator immediately. The school assessment coordinator should communicate with the district assessment coordinator regarding possible test invalidations. Within 10 calendar days of the incident, a written report must be submitted to the FDOE. The report must include: The nature of the situation The time and place of the occurrence The names of the persons involved A description of the communication between the district assessment coordinator’s office and school personnel How the incident was resolved What steps are being taken to avoid future test irregularities or security breaches A form to report test irregularities and security breaches can be found at www.FLAssessments.com/SpringRMS.

Test Invalidation District assessment coordinators should advise schools of the appropriate course of action if invalidation is being considered. Remember that the purpose of invalidation is to identify when the validity of test results has been compromised. If a situation listed in the “Test Invalidation” section on pages 18-19 of the manual occurs, test administrators should discuss the situation with the school assessment coordinator, and the situation should be investigated immediately.

Test AdministratorBefore Testing Read the test administration manual. Read the Test Security Policies and Procedures and sign the FCAT/FCAT 2.0 CBT Administration and Security Agreement. Read and sign the Test Administrator Prohibited Activities Agreement. Establish an appropriate setting for test administration and remove or cover any unauthorized aids in the testing room. Prepare and receive all materials needed for test administration. Ensure that your students and their parents/guardians understand the testing policies prior to the first day of testing. If you are administering tests to students who require special accommodations, become familiar with the accommodations and discuss with your school coordinator how accommodations will be provided. Ensure that you are familiar with how to open TestNav or TestHear to the login screen for each student computer prior to testing.

Test AdministratorBefore Testing Testing Location Tests should be administered in a room that has comfortable seating, good lighting, adequate ventilation, and sufficient workspace. Students must not be able to easily view other students’ computer screens or test materials. During the practice test, check the configuration of your testing room to make sure you will be able to provide a secure environment during testing. If necessary, use visual blocks. Post the sign that reads TESTING—Please Do Not Disturb and display starting and stopping times as soon as testing begins. Students must not have access to any unauthorized aids. Discuss any concerns with your school assessment coordinator.

Test AdministratorBefore Testing Testing Location (cont.) When you arrive on the day of testing, open each student workstation in the testing room to the student login screen as indicated in the script, but do not log in for students. Display the student comment form URL, or create shortcuts on student workstations to ensure each student is able to complete the form after testing. Ensure that you have a way to contact the technology coordinator or the school assessment coordinator without leaving the room unattended.

Test AdministratorBefore Testing Spring 2013 CBT Manual You will need the Spring 2013 Computer-Based Reading and Mathematics Test Administration Manual to read the test administration scripts to students. When testing students who are allowed certain accommodations, you may need to modify the scripts. It is especially important that you review the scripts BEFORE testing begins to determine the necessary modifications. Do not interpret this as permission to paraphrase test items. Scripts and instructions for administration of accommodated computer-based test forms (large print, color contrast, zoom, screen reader, assistive devices) are provided in Appendix A.

Test AdministratorBefore Testing Spring 2013 CBT Manual (cont.) Appendix D on page 310 is the CBT Test Administrator Quick Reference Guide. This guide lists possible error messages students may encounter, explanations for each message, and possible solutions. 51

Test AdministratorBefore Testing Student Authorization Tickets For each test session, each student needs a Login ID and a 6-digit test code (password), which are printed on the Student Authorization Tickets. Students will need a pen or pencil during testing to sign their tickets. Students taking will log in using the same Student Authorization Ticket for each session. Provide each student a ticket only AFTER all students have entered the testing room, as instructed in the script, and all tickets must be collected BEFORE students leave the testing room. Student Authorization Tickets must be handled in a secure manner and returned to the school assessment coordinator immediately after each day of testing is completed.

Test AdministratorBefore Testing Student Authorization Tickets (cont.)

Test AdministratorBefore Testing Session Roster A Session Roster is a list of all students scheduled in a test session that displays important information including: Test Administration Session Name Test to be Administered Test Code (password) Student Name Student ID Student Date of Birth Class Information Login ID Blank space to record attendance information and accommodations used The Session Roster may be used to record required administration information. Session Rosters must be handled in a secure manner and returned to the school assessment coordinator immediately after each test session is completed.

Test AdministratorBefore Testing Session Roster (cont.)

Test AdministratorBefore Testing Test Group Code A test group code is a unique four-digit number used to identify a group of students testing together. Each group of tested students, initial and make-up, in a testing room should receive a unique test group code. Schools must use one test group code for both sessions of each subject test for students in each testing room. Students will enter the test group code before beginning each session, as indicated in the scripts.

Test AdministratorBefore Testing

Test AdministratorBefore Testing Seal Code A seal code is a unique four-digit number used to allow students to access Session 2 of the computer-based FCAT 2.0 tests (FCAT 2.0 Reading Retake, Grades 6, 7, 9, and 10 Reading tests, and Grade 5 Mathematics in TestNav) after they have completed Session 1. Seal codes are provided in PearsonAccess, and all students in a test session will use the same seal code. Seal codes should not be given to students until Day 2 when Session 2 is administered.

Test AdministratorBefore Testing Seal Code (cont.)

Test AdministratorBefore Testing Students enter the seal code here Seal Code (cont.)

Test AdministratorBefore Testing Mathematics Reference Sheets The FCAT Mathematics Retake Reference Sheet and the Grade 5 FCAT 2.0 Mathematics Reference Sheet are provided in an online format only for computer-based testing. The computer-based test has a pop-up window that includes the applicable reference sheet. The reference sheets are also available at www.FLAssessments.com/SpringRMS and as perforated sheets in Appendix E of the manual. Schools may provide hardcopy reference sheets to students taking computer-based assessments. Students will use the same reference sheet for both sessions of the Grade 5 Mathematics test. Once students complete the test, the test administrator should collect all reference sheets and return them to the school assessment coordinator. Used reference sheets are secure materials.

Test AdministratorBefore Testing Calculators The TestNav computer-based FCAT Mathematics Retake has a built-in, four-function calculator. Students taking the Grade 5 Mathematics test may not use a calculator. Students taking the FCAT Mathematics Retake using TestHearaccommodated forms must be provided with a handheld four-function calculator to use during testing. Students with visual impairments may use the approved large key/large display calculators or approved talking calculators supplied by the FDOE. Schools that have not yet accumulated an adequate supply of approved large key/large display or talking calculators to accommodate all students with visual impairments may use comparable calculators that are regularly used in their classrooms. Such calculators must be basic four-function models and must not have functions that are unavailable on approved calculators.

Test AdministratorBefore Testing Work Folders The Florida Computer-Based Testing Work Folder is a blank piece of yellow 11x17 paper folded in half with grid paper on the back page. Work folders arrived in your shipment of test administration manuals. For the Mathematics test sessions, students are provided with work folders to work the problems. One work folder per person should be sufficient for each student; however, students may request additional folders. Two work folders will be provided for each student taking Grade 5 Mathematics (one for Session 1 and one for Session 2). Distribute work folders to students at the beginning of each Mathematics test session. Ensure that students have enough desk space to use their folders. Once students complete the Mathematics test, collect all work folders and return them to the school assessment coordinator. Used work folders are secure materials.

Test AdministratorBefore Testing CBT Worksheets The CBT Worksheet is an 8 1/2x11 page (located in Appendix E) that may be copied and distributed to students at the beginning of a test session. If your school is providing hard copies of the CBT Worksheet, a sufficient number of copies should be available for all students taking the assessment. Students must be provided new worksheets for Session 2. Students must have enough desk space to use their worksheets. Once students complete a test session, collect all worksheets and return them to the school assessment coordinator. Used worksheets are secure materials.

Test AdministratorBefore Testing Reading Passage Booklets Reading Passage Booklets will be provided for eligible students taking computer-based Reading tests who have this accommodation identified in their IEPs or Section 504 plans. The booklets contain reading passages but do not contain test items. Students will respond to test items on the computer. On the day of testing, ensure that students with this accommodation receive the correct booklet for the assessment they are taking. Reading Passage Booklets are secure materials and must be stored in a secure location before and after testing.

Test AdministratorBefore Testing A Security Log must be maintained for each testing room. Anyone who enters a room for the purpose of monitoring a test MUST sign the log for that testing room. Security Log

Test AdministratorBefore Testing Seating Chart An accurate seating chart must be maintained for each testing room for each test session. Seating charts must capture the following information: Room name/number Grade level/subject Student names and locations in the room during testing Date Session starting time Test administrator’s name Names of proctors (if applicable) Test group code Session name in PearsonAccess All seating charts must indicate the front and back of the room, as well as the direction the students are facing. If the seating configuration changes during testing, a new seating chart must be created

Test AdministratorBefore Testing Communicate Testing Policies to Parents/Guardians and Students Electronic Devices Policy—If students are found with ANY electronic devices during testing OR during breaks, their tests will be invalidated. The best practice would be for students to leave devices at home or in their lockers on the day of testing. Leaving Campus—If students leave campus before completing a test session (for an appointment, illness, etc.), they WILL NOT be allowed to complete that session. Testing Rules Acknowledgment—Students will click a checkbox (TestNav) or circle (TestHear) next to a Testing Rules Acknowledgment that reads: “I understand the testing rules that were just read to me. If I do not follow these rules, my test score may be invalidated.”

Test AdministratorBefore Testing Administration Accommodations Appendix A of the Spring 2013 CBT Manual contains detailed information regarding administration accommodations for students with disabilities and English Language Learners. All personnel involved in administering tests to students with allowable accommodations must familiarize themselves with the information in Appendix A.

Test AdministratorDuring Testing Maintain the seating chart, Security Log, and form to collect required administration information for your room. Ensure that each student has a pen or pencil and distribute testing materials as indicated in the scripts. Read the appropriate administration scripts VERBATIM to students. Please read the important information and adhere to the instructions between the SAY boxes. Keep accurate time for each test session and display times for students. Maintain test security at all times and report violations or concerns to your school assessment coordinator immediately.

Test AdministratorDuring Testing Supervise test administration and ensure the following: Students have cleared the area around their workstations of all materials except for Student Authorization Tickets, pens or pencils, and the following materials, as applicable: work folders, CBT worksheets, calculators, Reading Passage Booklets, and reference sheets. Students check the Testing Rules Acknowledgment box and enter the correct test group code. Students do not talk or make any disturbance. Students are working independently. Students are working in the correct test.

Test AdministratorDuring Testing It is not appropriate to use cell or classroom phones, grade papers, or work on the computer during testing. While you may encourage students to continue working, you may not talk with them about test items or help them with their answers. If a student’s computer is disconnected from the test, contact the technology coordinator to help diagnose any technical issues, or contact the school assessment coordinator to resume that student’s test in Pearson Access. If a student has continual difficulty logging in or gets kicked out of the test more than once, do not have the student continue attempting to log in until the issue is diagnosed and resolved. If students finish the test before the allotted time for the session has elapsed, you may encourage them to go back and check their work. At the end of Session 2, assist students with accessing the student comment form at www.FLAssessments.com/SpringCBTStudentCommentForm, as needed.

Test AdministratorAfter Testing Verify that you have collected all required administration information, including accommodations actually used by each student. Verify that your seating chart and Security Log have been completed correctly, and make copies for your files. Report any missing materials and/or test irregularities to your school assessment coordinator. Organize materials and return them to your school assessment coordinator. Complete a comment form, located at www.FLAssessments.com/SpringRMS.

School CoordinatorBefore Testing Read the test administration manual. Read the Florida Test Security Statute, the State Board of Education Test Security Rule, and all applicable information in the CBT manual and sign the FCAT/FCAT 2.0 CBT Administration and Security Agreement. Ensure that test administrators sign the Test Administrator Prohibited Activities Agreement. Train your test administers and proctors, including non-school-based instructors (e.g., itinerant teachers). You must train several employees to act as possible alternates. Receive test materials from your district assessment coordinator. Inventory the materials within 24 hours of receipt and report missing materials or request additional materials immediately. For the FCAT Mathematics Retake, ensure that an adequate supply of handheld four-function calculators.

School CoordinatorBefore Testing Communicate the process for collecting required administration information to your test administrators. Distribute test group codes to test administrators. Assign proctors, as needed. Arrange practice test sessions. Ensure that appropriate test settings are available for all test sessions. Verify student information and create test sessions. Distribute Session Rosters and Student Authorization Tickets on the day of test administration. Distribute Seal Codes to test administrators on the second day of testing, prior to students beginning Session 2.

School CoordinatorBefore Testing Make arrangements to test any special program students (district virtual instruction programs, Home Education Program, etc.) who may be testing at your school. If any students who require special accommodations are testing at your school, discuss with test administrators how accommodations will be provided (see Appendix A). Complete any Computer-Based Assessments Certification district readiness activities as directed by the FDOE.

School CoordinatorBefore Testing Receive Test Materials Your district assessment coordinator will provide you with the following materials, as appropriate for your school: Work folders FCAT 2.0 Reading Retake and Grade 6, 7, 9, and 10 FCAT 2.0 Reading Passage Booklets Other materials, as indicated in the Spring 2012 RMS Manual (as applicable) If your school is providing hard copies of the CBT Worksheet or reference sheets, make a sufficient number of copies for all students taking the assessment. Each copy must be carefully checked against the original.

School CoordinatorBefore Testing Arrange ePATs Schedule and arrange ePAT practice test sessions as described in the Spring 2013 CBT Manual. Before a student can participate in this computer-based administration, the student must complete the correct ePAT to become familiar with the computer-based system. To access instructions for downloading and installing the ePAT Launcher and practice test content, go to www.FLAssessments.com/ePATs. The technology coordinator will need to download and install the software. Students who require accommodated CBT forms (e.g., large print, color contrast, zoom, screen reader, assistive devices) must complete a practice test for the specific accommodated form or form combination that they will use during testing. Accommodated practice forms are available at www.FLAssessments.com/ePATs.

School CoordinatorBefore Testing Create Test Sessions Your district may have created test sessions automatically via the PreID upload. If your district created test sessions through the PreID upload, you will see these sessions when you log in to PearsonAccess. If your district did not create test sessions during the PreID upload, you will need to create test sessions before you can verify student information. These can be temporary sessions for the purpose of verifying student information, or they can be test sessions you plan to use for testing. Detailed instructions on how to create a test session and verify student information are on pages 128-130 of the CBT manual.

School CoordinatorBefore Testing Computer-Based Assessment Certification The Computer-Based Assessments Certification process must be completed and submitted as directed by the FDOE. Schools are responsible for providing information about the number and types of computers to be used for computer-based testing and the number of students to be tested on each day of the administration window. Schools must also respond to questions about whether readiness activities have been completed.

School CoordinatorDuring Testing Supervise Test Administration Ensure the test sessions have been started in PearsonAccess. Provide test administrators with additional materials during testing, as necessary. Monitor each testing room to ensure that test administration and test security policies and procedures are followed. Be available during testing to answer questions from test administrators. Make sure that security logs, seating charts, and records of required administration information are being maintained in each testing room. In PearsonAccess, monitor session status and resume students’ tests, if necessary. Arrange for and supervise make-up administrations.

School CoordinatorAfter Testing Verify that all distributed secure materials have been returned. Report any missing materials to your district assessment coordinator and conduct the necessary investigation. In PearsonAccess, stop test sessions and invalidate student tests, if necessary. In PearsonAccess, record accommodations actually used by students. Organize materials and return them to your district assessment coordinator (refer to the Spring 2013 RMS Manual for return instructions). Store any handheld four-function calculators as directed by the district assessment coordinator. Store Student Authorization Tickets and Session Rosters until results are reported for this administration and then destroy them as directed by the district assessment coordinator. File the FCAT/FCAT 2.0 CBT Administration and Security Agreements and the Test Administrator Prohibited Activities Agreements.

School CoordinatorAfter Testing Copy the seating charts, required administration information, Chain of Custody forms, and Security Logs, file the copies, and return the originals in the District Assessment Coordinator ONLY boxes. Return used and unused work folders and CBT Worksheets in the District Assessment Coordinator ONLY boxes. Reference sheets should be securely stored or returned in the District Assessment Coordinator ONLY boxes, as indicated by the district assessment coordinator. Reading Passage Booklets are secure documents and must be packaged with NOT TO BE SCORED materials using the yellow return labels.

Technology CoordinatorBefore Testing Read the test administration manual. Read the Test Administration Policies and Procedures and sign the FCAT/FCAT 2.0 CBT Administration and Security Agreement. Ensure all workstations meet the minimum requirements at www.FLAssessments.com/MinimumSpecs. Confirm TestNav 6.9 software has been installed on all computers to be used for testing. Install TestHear 2.1.0.7 on all computers to be used for testing students requiring accommodated CBT forms. Ensure all student workstations have successfully loaded the Infrastructure Trial. Meet with the school assessment coordinator to discuss the administration of computer-based test, to walk through the test administration procedures, and discuss plans for handling possible technical interruptions during testing.

Technology CoordinatorBefore Testing Run the TestNav System Check to determine the amount of bandwidth needed for testing. Evaluate the testing locations in the school to ensure availability of sufficient electrical outlets and network jacks. Ensure you are aware of the applications that must be disabled prior to testing. Confirm that the computers used for test administration have the appropriate required version of a standard Internet browser based on the operating system in use on the computer and the pop-up blocker is disabled (see Appendix C). Ensure the school has a high-speed connection to the Internet AND the connection is not over-allocated. If a firewall is used, confirm the appropriate destination/port/protocol combinations are allowed through the firewall.

Technology CoordinatorBefore Testing Ensure that any proxy servers have been checked to ensure that the appropriate URLs are not blocked. Confirm that Internet content filters are configured to allow the specific IP addresses required for administering computer-based tests. Ensure Proctor Caching computers have been set up properly. Ensure a printer is available for printing the Student Authorization Tickets, seal codes, and Session Rosters (color is not required). Analyze the network to determine whether network bottlenecks exist. Confirm that student computers and the Proctor Caching computer have not been updated with any additional software and will not be updated before testing begins. Confirm that test content has been cached for all scheduled test sessions. Test content is available for caching one week prior to the test administration window.

Technology CoordinatorBefore Testing Verify that the performance of your Internet connection is consistent with expected levels of performance for computer-based testing. Alert your Internet Service Provider to your computer-based testing dates, and also confirm that no scheduled maintenance or outages are planned during the entire window. Verify, as needed, that no high bandwidth network activity other than computer-based testing will be occurring during the computer-based testing window. If utilizing wireless network connections for computer-based testing, ensure that all computers can effectively communicate with their access point from the testing location and all security measures have been properly enabled. Ensure that laptops are connected to AC power. If batteries must be used, ensure that they are fully charged and have the capacity to last for the entire test session.

Technology CoordinatorBefore Testing Ensure that each computer station is equipped with a keyboard and mouse (or other pointing device). Disable instant messaging, email notification, screen savers, power savers, and remote desktop. Disable or delay anti-virus, auto-scan and/or auto-update, system restore utilities, Windows Security Firewall, web content filtering, or other software that may impact CPU speed or scan/block information transferred between the workstation and the servers. Alert your school to the dates and times for computer-based testing and require students and teachers not testing to refrain from using any streaming media or other high-bandwidth applications while students are testing.

Technology CoordinatorBefore Testing Ensure student workstations and the user profiles and logins being used for testing allow full permissions (read-/write-/modify-) to the TestNav/Temp, TestNav/Logs, and gh/TestHearPearson/Data directories. Ensure that the primary and secondary save locations are set for student response files and that students have read-/write-access to these locations. Ensure that test administrators are familiar with how to access TestNav and TestHear software from student workstations and how to access the student comment forms. The student comment form is available at: www.FLAssessments.com/SpringCBTStudentCommentForm. On each day of testing, confirm that the Proctor Caching computer and Proctor Caching software are turned on and remain running.

Technology CoordinatorBefore Testing Monitor Display and Shading To ensure students will see all of the content in the test, students are asked to confirm that they can see 15% shading on the Test Group Code screen when they first log in to the test. If students cannot see the shading, they must exit the test and their monitor settings must be adjusted. General instructions for adjusting monitor settings are provided on pages 41–42 of the Spring 2013 Technology Coordinator Guide. The steps for changing contrast and brightness settings will vary depending on the manufacturer and model of each individual monitor.

Technology CoordinatorBefore Testing Proctor Caching Instructions for installing the Proctor Caching software are provided in the Spring 2013 Technology Coordinator Guide. Computers used for Proctor Caching do not need to be server-class machines but should meet the system requirements. Proctor Caching can run on either a Windows or Mac operating system, and each can support both Windows and Mac-based testing workstations. Each testing computer must be configured to refer to a Proctor Caching computer in order to obtain test content. If more than one computer is being used for Proctor Caching, be sure to specify the IP address of the correct Proctor Caching computer during the TestNav installation process. For example: if there are 80 computers that may be used for testing and two Proctor Caching computers, 40 of the testing computers may be configured to link to Proctor Caching computer A, and the remaining 40 may link to Proctor Caching computer B.

Technology CoordinatorBefore Testing Proctor Caching Security Proctor Caching software stores a copy of the test content on the local hard drive of the machine on which it runs. Test content transmitted and stored by the Proctor Caching computer is in encrypted format. At no time does the Proctor Caching computer un-encrypt the test items. “Purge cache” function deletes all encrypted test content from the hard drive of the Proctor Caching computer. FDOE and Pearson require that test content be purged at the end of each administration window. Proctor Caching Computer Placement Proctor caching can be implemented at either the lab- or the school-level. Computer should be located as close as possible on the network to the student workstations.

Technology CoordinatorBefore Testing TestNav Installation instructions are provided in the Spring 2013 Technology Coordinator Guide. Once TestNav has been properly installed and tested, it should continue to be successful on student workstations through the test administration, as long as no incompatible software updates are made. File Share vs. Local Install Two options for installing TestNav File Share Local Install

Technology CoordinatorBefore Testing

Technology CoordinatorBefore Testing TestHear ePATs Students are required to participate in a practice test using the ePAT with the same accommodations that will be provided to them on the operational assessment. The accommodated ePATs must be downloaded and installed on the computer workstation that will be used for the practice test. TestHear ePATs will only operate on Windows PC workstations and on Macintosh workstations that have Mac OS 10.5 or later installed and are running Windows (e.g., via Boot Camp). TestHear ePATs will not work on Mac OS 10.4 or on Macs that cannot also run Windows. Instructions for installing and running TestHear ePATs are provided in the Spring 2013 Technology Coordinator Guide.

Technology CoordinatorBefore Testing TestHear TestHear must be installed locally on all computers that will be used by students requiring accommodated CBT forms (e.g., large print, zoom, screen reader, color contrast, assistive devices). Instructions for downloading and installing TestHear are provided in the Spring 2013 Technology Coordinator Guide. TestHear will only operate on Windows PC workstations and on Macintosh workstations that have Mac OS 10.5 or later installed and are running Windows (e.g., via Boot Camp). TestHear will not work on Mac OS 10.4 or on Macs that cannot also run Windows. TestHear accommodated Reading forms are larger than non-accommodated TestNav forms. To help determine bandwidth requirements and to provide an opportunity to practice loading TestHear forms, accommodated test data has been added to the Testing Volume Calculator in the TestNav System Check (www.FLAssessments.com/SystemCheck) and to the Infrastructure Trial in the Training Center. TestHear does not automatically resize the screen resolution so monitors should be adjusted to 1024 x 768 prior to testing.

Technology CoordinatorDuring Testing Ensure Proctor Caching software is running on all Proctor Caching computers. Turn on Proctor Caching software Windows: go to Start>All Programs>Proctor Caching>Proctor Caching Mac: once Proctor Caching is initiated it will not have to be restarted unless it has been manually stopped Adjust monitors that are not correctly displaying test items with shading. Monitor each testing room to ensure that there are no technical issues. Be available during testing to answer questions from test administrators.

Technology CoordinatorAfter Testing Purge test content from the Proctor Caching computer(s). Instructions for purging test content from the Proctor Caching computers can be found on pages 49-50 in the Spring 2013 Technology Coordinators Guide.

Comment Forms After testing, test administrators, school assessment coordinators, technology coordinators, and district assessment coordinators are encouraged to complete an RMS comment form located at www.FLAssessments.com/SpringRMS. For test administrators and school assessment coordinators, there are comment forms for CBT and paper-based administrations. FDOE and Pearson appreciate feedback from district and school personnel.

Evaluation Services Raymond Bell -- Director Tammy Cantrell – Administrative Aide Karlene Collier – Administrative Clerk II June Johnson – Test Scoring and Reporting Coordinator Nate Hazewinkel – Specialist, Evaluation Services Telephone Numbers: 469-5386 or 469-5385 or 469-5387

Thank you for ensuring a secure and successful Spring 2013 FCAT/FCAT 2.0 CBT administration. Questions?

Spring 2013 Computer-Based Testing Training Materials