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SENSITISATION WORK SHOP. APPOINTMENT AND PROMOTION OF STAFF INTO MAKERERE UNIVERSITY SERVICE: BY PROF. J.B .NYAKAANA (PhD)

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sensitisation work shop

SENSITISATION WORK SHOP

APPOINTMENT AND PROMOTION OF STAFF INTO MAKERERE UNIVERSITY SERVICE:

BY

PROF. J.B .NYAKAANA (PhD)

PROF. B.K. TWINOMUGISHA (PhD)

APRIL 2011

introduction
INTRODUCTION:
  • All appointments are by AB
  • College Appointment Committees( CAC) appoint on behalf of AB
  • All appointments are guided by ;
    • Human resource manual 1st Oct 2009 which replaced the policy on appointment and promotion of academic staff of 2006.
    • Makerere Constituent Colleges Statute 2006
    • The Universities and Other Tertiary Institutions Act 2001 (as amended)
    • Labour and Employment Act 2006 ( as amended)
    • Constitution of Uganda 1995 (as amended)
appointments board
APPOINTMENTS BOARD:
  • It is the only statutory /mandatory committee of public universities.
  • It is responsible to the University council
  • Roles ;
    • Appointments
    • Promotions
    • Removal from service
    • Disciplinary (officers, academic, administrative & support staff)
college appointments committee cac
College Appointments Committee (CAC):
  • Established by Makerere constituent college statute 2006 section16
  • Supported by section 43 (subsec. 3) of the Universities and Other Tertiary Institutions Act 2001 (as amended)
  • Composition:
    • Principal (Chairman)
    • Deputy Principal
    • Two members elected by College Academic Board
    • Representative of AB
    • Representative of Senior Administrative Staff
    • Representative of Support Staff
    • College registrar (Secretary)
college appointments committee cont
College Appointments Committee (Cont.)
  • Functions/Roles:
    • Make a College Appointment and Promotion plan
    • Prepare a College Appointments Almanac in consultation with DHR
    • Appointments below Lecturer or Equivalent (M7)
    • Recommendations to AB of staff above Assistant Lecturer or the equivalent.
    • Review and Evaluate Staff terms of Service.
appointments by cac
Appointments by CAC

Assistant Lecturers

  • Training level;
    • Bachelors’ degree (1:1 or 2:1 or equivalent)
    • Masters degree
    • First degree in clinical discipline and Registration for a masters degree & passing first year courses
    • Not more than 40 years at the time of application
  • Not Required;
    • Teaching experience
    • Publications
    • Supervision of graduate students
    • Service to community
appointments by cac cont
Appointments by CAC (Cont.)

Teaching Assistant:

  • Training level;
    • Bachelors degree (1:1 or 2:1 or equivalent)
    • Not more than 30 years at the time of application
  • No other requirements needed
  • Equivalent Administrative & support staff i.e. staff at M7 and below.
recommendations by cac
Recommendations by CAC:
  • CAC shall recommend staff above M7 to AB for appointment
  • Lecturers or equivalent (M6)
  • Senior lecturers or equivalent (M5)
  • Assoc. Professors or equivalent (M4)
  • Professors or equivalent (M3)

Multi-Tracks in appointments /promotions

  • Ordinary track
  • Fast track
  • New entrants
recommendations by cac cont
Recommendations by CAC (Cont.)
  • New entrants:- Applicants intending to join university service for the first time.
  • Members of staff who have acquired qualifications equivalent to joining the university for the first time. e.g. Assistant lecturer with qualifications for a new entrant senior lecturer position.
  • Ordinary Track:- Staff movement from one stage/position to another after satisfying the pre-requisite conditions.
  • Fast Track:- Staff movement where one is allowed to progress to the next level fast on attaining the pre-requisite conditions.
requirements for appointment and promotion between m6 m3
Requirements for Appointmentand Promotion between M6-M3
  • Qualifications
    • PhD
    • Masters degree in clinical sciences
  • Teaching experience:
    • Lecturer – not required
    • Senior Lecturer – (FT) 2years (OT) 3 years
    • Assoc. Professor – (FT) 5years (OT) 8years
    • Professor – (FT)6years (OT) 10years
    • New entrants – pedagogical skills (any two of: Teaching at the university, Team leader of research team, Supervisor of graduate students, Pedagogical qualification)
requirements for appointments m6 m3 cont
Requirements for Appointments M6-M3 (Cont.)
  • Teaching experience is cumulative since promotion to position of lecturer.
  • Supervision of Graduate Students to Completion
    • Lecturer - Not required
    • Senior lecturer
        • New Entrant - not required
        • Fast track - One
        • Ordinary track - Two
requirements for appointment and promotion m6 m3 cont
Requirements for Appointment and Promotion M6-M3 (Cont.)
  • Supervision of Graduate Student to Completion:
  • Associate professor

- New entrant - Not required

- Fast track - 4 (2 since last promotion)

- Ordinary track - 3 (2 since last promotion)

  • Professor - New entrant - Not required

- Fast track - 6 (3 since last promotion)

- Ordinary track - 5 (2 since last promotion)

  • One of the supervisees should be PhD student
  • Lack of a PhD student requires an additional three masters students.
  • Certification of supervision from DRGS ( applicants obtain a supervision form from DHR & take it to DRGS for certification).
  • (Absence of graduate supervision to be compensated with more publications in departments without graduate programmes*** being debated for inclusion in the policy)
requirements for appointment and promotion m6 m3 cont1
Requirements for Appointment and Promotion M6-M3 (Cont.)
  • Publications
  • Lecturer not required
  • Senior lecturer

- New entrant - 8 (3 with in the last 3 years)

- Fast track - 5 (since promotion to lecturer)

- Ordinary track - 3 (1 since promotion to lecturer)

  • Associate professor

-New entrant - 11 (4 with in last 3 years)

-Fast track - 6 (since promotion to senior lecturer)

-Ordinary tack -3 (since promotion to senior lecturer)

  • Applicant should be sole /first/principal/corresponding author on 50% of the publications.
  • Professor

-New entrant - 21 (5 within last 3 years)

-Fast track - 10 (since promotion to Assoc. Professor)

-Ordinary track - 5 (since promotion to Assoc. professor)

  • Applicant should be sole/first/corresponding/ principal author on 50% of the publications
important points to note
Important Points to Note.
  • Supervision include one PhD Student
  • Lack of PhD supervision requires three extra masters
  • (*** Substitution of supervision with publication in dept. without graduate programmes)
  • Study leave not part of teaching experience (when one is not teaching)
  • Joint publications are accepted (multi/ interdisciplinary)
  • (***Contribution to publication to be shared between authors)
  • Assoc. Professors& Professors should be single/first/ principal/corresponding authors of 50% of their publications
  • Pedagogical skills. (Any Two of the following):

-Teaching at university

-Team leader of research team

-Supervision of graduate students

-Qualification in pedagogical skills

*** Being debated for inclusion in policy

publications
Publications:
  • Accepted
    • Publications should be in the discipline of the applicant
    • Articles in refereed journals
    • Published books or Book chapters in published books
    • Refereed conference proceedings

- Exhibitions/Films

  • Not accepted
    • Newspaper/news letter articles
    • Printed books; Research/consultancy Reports
    • Articles in unrefereed publications
    • Book chapters where the author is the editor
    • Bound lecture notes; Plagiarized/forged publications
content of submitted publications
Content of Submitted Publications:
  • Top page of publication (Book, Journal)
  • Page with editorial board
  • Table of contents
  • Declaration by publishers (if available)
  • Publication (article/chapter)
  • E-mail address and/or web page of the publishers.
  • Evidence of refereeing (if available)
relationship between ab and cac
Relationship between AB and CAC
  • AB is an appointing authority in the university
  • CAC is a sub committee of AB
  • AB to be represented on CAC
  • CAC should not sit without AB representative
  • All appointments of CAC to be endorsed by AB
  • Members of CAC should sign the minutes
  • Minutes of CAC should be signed by chairperson and AB representative on all pages
  • Positions/status of CAC members should be clear on attendance list
  • CAC should make clear recommendations to AB
  • CAC should follow the laid down guidelines /policies/criteria.