A Workshop on Tenure and Promotion Case Preparation For Candidates

1. The Well Prepared Candidate A Workshop on Tenure and Promotion Case Preparation For Candidates

2. The University Review Committee Who is the University Review Committee? • Nine tenured or continuing status employees nominated by the Nominations Committee of Council and approved by Council with the length of their term specified to ensure a reasonable turnover of membership • The Provost and Vice–President Academic, or designate who is the Chair • Two Faculty Association representatives who serve strictly as an observer with voice, but do not vote

3. The University Review Committee • “Reviews College recommendations for the renewal of probation from College renewal and tenure committee and all College recommendations for the award of tenure and • promotion to the ranks of Professor and Librarian IV, and approves them if they are not inconsistent with the standards of the department, college and University.” [Article 15.10.4 (v)]; [Article 16.4.4 (vi)] • Provides “second level review” of recommendations for tenure, renewal of probation and promotion to professor for non-departmentalized colleges • Receives and adjudicates on appeals from faculty denied renewal of probation, tenure and promotion to professor. • “Submits to the President for transmission to the Board its recommendations for renewal, tenure and promotion” [Articles 15.10.4 (vii)/16.4.4. (viii)]

4. Some URC Statistics: 2013/14 Renewal of Probationary Period:42cases • 41 positive recommendations • 1 negative recommendations • 1 successful appeals Tenure & Continuing Status:38 cases • 34 positive recommendations • 4 negative recommendations • 1 successful appeal Promotion to Full Professor:16cases • 15 positive recommendations • 1 negative recommendations • 0 successful appeal • Total Cases: 96

5. Roles and ResponsibilitiesDeans and Department Heads • Mentor and guide faculty for successful career progress; provide direction, and feedback to faculty as they prepare their case files • Manage case files to ensure sufficient and appropriate data is collected and cases thoroughly documented • Create awareness of, and adherence to, Department, College and University standards • Provide leadership in the interpretation and consistent application of the standards; focus on evidence and what it takes to be a tenured and promoted member of our academic community • Enforce deadlines and adhere to procedures

6. CommunicationColleges and Departments • In several of the case files last year, it was apparent that the Department Renewals and Tenure Committees’ overall support was not shared by the College Review Committees’ • These differences, were typically apparent in the areas of interpretation of the Standards, and, evaluation of a candidate’s scholarly record • When such situations arise between a Department Renewals and Tenure Committee and the CRC, it is the Dean’s responsibility to communicate the concerns to the Department Heads • Subsequently, it is the Department Heads responsibility to communicate these concerns to the candidates

7. Shared Responsibilities • Selecting Referees: The University Standards state that “the Department Head or Dean, in consultation with committee members, should provide at least half of the names on the list”. • Teaching Evaluations: Both student and peer evaluations are a mandatory part of the case file. The requirements are a “series of evaluations, over a period of time”.

8. Key Elements of A SuccessfulCase File The Curriculum Vitae • Standardized c.v. using the form for faculty available at http://www.usask.ca/vpfaculty/processes/president_review.php • For promotion – only include information up to June 30thof the academic year. (Submissions in fall of 2013 should only include material up to June 30, 2013) • For tenure, include all information up to and including the date of submission

9. Teaching • Include a statement of your philosophy of teaching; • A record of teaching roles should include both graduate and undergraduate courses, practical or other field work and information on your graduate students; • If your c.v. contains a complete record of your teaching roles (Item 9 in the Standard c.v.) it is not necessary to repeat that here; simply reference the appropriate sections of the c.v.; • You should have a summary statement of your understanding of the results of the student and peer evaluations; • You should have a statement outlining your response to the results of the teaching evaluations;

10. Undergraduate Course Evaluation Tool

11. Average overall = 4.92 --- Average overall = 4.84

12. Average overall = 4.84

13. Scholarly Work • The primary and essential evidence in this category is publication in reputable peer-reviewed outlets, or, in the case of performance or artistic work, presentation in reputable peer-reviewed venues • The statement should state the nature of the candidate’s research and future plans. It should address the quality and significance of the work • It should include an explanation of the candidate’s role in joint publications, presentations, research grants

14. Scholarly Work Cont’d • Specify percentage contribution; preferably correspondence from other co-authors confirming this • Discipline specific authorship order and involvement of graduate students • Candidates should annotate their CV and their contributions

15. Professional Practice • A balance between the Professional Practice and Scholarly Work suggests an assessable volume of work, or productivity, in each area • There should be compelling evidence that the candidate has a sustained high level of performance in the practice of the profession and established a reputation for expertise in the field, AND, the candidate has made a contribution to the creation and dissemination of knowledge through scholarly work” • The successful candidate will demonstrate and provide evidence of leadership in the establishment and execution of a clearly defined program of scholarship and a positive indication that the candidate will maintain activity in scholarly work and professional practice”

16. Administration and Public Service • Be specific; indicate role, contributions and degree of effort • Explanation should identify purpose and impact of contributions • Ensure you are familiar with your units standards on the necessity for Administration & Public Service

17. Thank you Feel free to contact our office at anna.okapiec@usask.ca or by phone at 966-8490 if you have any further questions