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Letters

Letters . Computer Applications. Letters are…. Correspondence sent from one business or individual to another. Types of Letters: Personal-Business Letter Includes no letterhead (stationery) Business Letter Includes letterhead (stationery) Top margin is usually 2-2 ½ inches.

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Letters

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  1. Letters Computer Applications

  2. Letters are… • Correspondence sent from one business or individual to another. • Types of Letters: • Personal-Business Letter • Includes no letterhead (stationery) • Business Letter • Includes letterhead (stationery) • Top margin is usually 2-2 ½ inches. • Side margins are typically 1 inch.

  3. Letterhead • A letterhead usually includes the symbol, mascot or some sort of picture that represents the company, and the company's address. • Therefore, if there is a letterhead used on a Business Letter, then there is no need for the return address to be keyed.

  4. Parts of A Letter • Return Address • Date • Letter Address (Inside Address) • Salutation • Body • Complimentary Close • Signature Block - writer’s typed name – QS below closing • Can also include writer’s title on same line or below. • Reference Initials • Attachment/Enclosure Notation

  5. Parts of A Letter Cont. • Return Address – the address of the person sending letter. Usually located at the very top of the letter. • Letter Address – also called the inside address, is the address of the recipient receiving the letter. • Salutation – Usually Dear Jane Doe

  6. Parts of A Letter Cont. • Complimentary Close – Usually something like Sincerely, or Yours Truly • Signature Block – the writers typed name (QS or 4 spaces below the closing • Reference initials – Reference initials are used when someone other than the writer prepares a letter, and they indicate the person who keyed the letter. Lowercase letters are used and appear a double space below the signature.

  7. Formats for Business Letters • Formats for Business Letters: • Modified Block –Date, closing, and signature block are typed at center point (six tabs over). • Block Style –Date, closing, and signature block are typed at the left margin (no indentions or tabs). • Punctuation Styles: • Open Punctuation – No punctuation after salutation or closing. • Mixed Punctuation – Acolon after the salutation and a comma after the complimentary close.

  8. Personal Business Letter in Block Style with Mixed Punctuation Return Address Inside Address • All lines begin at the left margin. • Use a colon after the salutation and a comma after the complimentary close. • SS within paragraphs • DS between paragraphs Salutation Complimentary Close Closure

  9. Business Letter in Modified Block Style with Open Punctuation Inside Address Salutation • Type the date and closure at centerpoint — 6 tabs over. • No punctuation is used after the salutation or the complimentary close. • SS within paragraphs • DS between paragraphs Complimentary Close Closure

  10. Guidelines For Special Parts of A Letter • Mailing notation is used when correspondence is to be sent via a special postal service. • For example, Certified Mail, Registered Mail, or Special Delivery. Key the mailing notation a double space below the date, in all caps, and at the left margin.

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