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PADOR

PADOR. P otential A pplicant D ata O n-Line R egistration Service. CONTENT. PADOR CONTEXT. PRINCIPLES. SECURITY AND CONFIDENTIALITY OF PADOR DATA. SHARED BENEFITS. DATA CONTENT. SUPPORTING SLIDES. Slide 3. Slide 4. Slide 8. Slide 9. Slide 10. Slide 13.

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PADOR

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  1. PADOR Potential Applicant Data On-Line Registration Service

  2. CONTENT PADOR CONTEXT PRINCIPLES SECURITY AND CONFIDENTIALITY OF PADOR DATA SHARED BENEFITS DATA CONTENT SUPPORTING SLIDES Slide 3 Slide 4 Slide 8 Slide 9 Slide 10 Slide 13

  3. Request to simplify the Call for Proposals application process: Until the launching of PADOR, each applicant needs to fill in in the whole application form, including information about organisation itself Until the launching of PADOR, each selected applicant had to send 3 paper copies of supporting documentation, even if these documents had already been submitted as part of another Call for Proposal Pador Context

  4. Link PADOR to the CfP process It is the most operational point of contact between EC and development implementation organisations Each CfP will state if registration on PADOR is compulsory or not (in guidelines) The EC service in charge of the CfP management is in charge of the analysis of the eligibility of the applicant/partners, based on their proposal and on PADOR data Principles (1)

  5. Separate data related to a given entity (in PADOR), from data related to a project proposal: PADOR contains data related to the entity itself. This data can be registered, accessed and updated on-line, at any point in time. Registration once; valid for all Call for Proposals. Only data submitted prior to application deadline are taken into account during selection process The proposal data is still submitted as part of each Call for Proposal, on paper. The entity is responsible for its data, which it registers and updates. (exception: derogation procedure) Principles (2)

  6. Only organisation which are legal entities -i.e. have statuses establishing their existence and produce their own accounting- can register: Individuals cannot register. Individual applicants will continue to fill-in the entire application form, for each application Consortiumscreated for a given project should not register (although its different members can) Partnersregister compulsorily, with the same information to provide as the main applicant Associatescan register but not compulsory, with less information to produce Principles (3)

  7. PADOR is a database for organisations, but access made by individuals, through personal access rights defined and managed by the organisation Integration of LEF data for entities already validated by DG BUDG (who already have had a contract with the European Commission) Principles (4)

  8. Double protection of your data: Only EC authorizedrepresentatives (EuropeAid and Delegations) have access to your data Organisations registered in PADOR do not have access to eachothers’ data No transferisoperated to national authorities The organisation (director/president/manager of the organisation) manages the permissions to access PADOR for its staff 3 kinds of permissions: Read only (consult the information) Read and update the information Sign, validate the information Security and confidentiality of PADOR data

  9. Save administrative time Reduction of the number of encoding mistakes Unique submission of the data and the documents related to current chapter II and III of the grant application form Respect for the environment (saves paper) Applicants do not need to resubmit their data for each Call for Proposal (CfP) EuropeAid and Delegations have the benefit of a shared database containing data about entities applying for grants Registration performed by applicants themselves Shared benefits

  10. PADOR Data: • Related to the Entity Itself • The data related to the proposal is still submitted via the application form • Data requested is the same as currently requested in the Grant Application form • Today, this data is requested in Chapter II of the application form for each applicant, for each Call for Proposal (but is not encoded in a central database) • Similarly on Chapter III, for partners PADOR Data (1)

  11. Legal Entity File (LEF) data: • Administrative data (Name/Address/Legal status, etc) verified in detail by the European Commission (DG BUDG) when a contract is awarded, prior to any payment • On PADOR: possibility to print a LEF document pre-filled with data encoded • Profile of Development Actor: • Non-profit/profit making, • Category (one choice only) • Experience by sector (based on OECD list) and geographical areas • Target(s): target population • Relationship with other organisation(s): parent or satellites PADOR Data (2)

  12. Financial data • Staff and Board of Directors data • Strategies and methodologies • Upload of scanned documents (statutes or equivalent document, financial consolidated data, audit report, when relevant) PADOR Data (3)

  13. Supporting slides

  14. Access to PADOR (1) Supporting Slides

  15. Access to PADOR (2) Supporting Slides

  16. PADOR - LEF Data Supporting Slides

  17. PADOR – Administrative Data Supporting Slides

  18. PADOR – Organization Profile Supporting Slides

  19. PADOR – Organization Profile Listings • Value Based • Humanistic • Neutral • Political • Religious • Category • Association • Commercial Organizations • Cultural Organization • Foundation • Institute of Research • MEDIA • Network/Federation • Other non state actor • Professional and/or Industrial Organization • Think Tank • Trade Union • University/Education • Link • NO – Independent • YES – Controlled Organization • YES – Parent Organization • YES – Family Organization Supporting Slides

  20. PADOR – Organization Profile Listings (2) Supporting Slides

  21. PADOR – Sectorial and Geographical Experience Supporting Slides

  22. PADOR – Crossed Information and Financial Health Supporting Slides

  23. PADOR – Financing Sources, Audit Report and Staff Supporting Slides

  24. PADOR – Board of Directors and Strategy & Methodology Supporting Slides

  25. PADOR - Hints • Once Registered, • Save username and password in a file • Continuously update data on PADOR • Data accounts as of the deadline for application • No later updates will be taken into consideration for the specific application • Save Data for changes on every page • Sign the Data on every update • State only organization name and PADOR ID on application forms Supporting Slides

  26. PADOR website: http://ec.europa.eu/europeaid/work/onlinservices/pador/index_en.htm PADOR helpdesk: Europeaid-ON-LINEREGISTRATION-HD@ec.europa.eu THANK YOU!

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